The Texas Record

MAY 18, 2023

The main point of a SWOT analysis is to understand what is working and not working for a program internally, take advantage of external resources, and prevent external risk from affecting the program. T – Threat – External risk that your program has little to no control over and results in an undesirable outcome.

Records Management 40

Records Management Risk Access File names 40

ARMA International

FEBRUARY 26, 2020

Records managers around the world are likely familiar with freedom of information (FOI) laws in their respective countries, especially when considered at the national or federal levels. Employees within records management certainly need to be trained to understand and process FOI requests. Recent research findings.

Records Management 135

Records Management Compliance Government FOIA 135

AIIM

SEPTEMBER 2, 2021

Or, what about when a record’s retention schedule comes to an end? If we keep everything forever, we’ll quickly run into issues like storage costs and other negatives like findability and increased risks. The goal here is to reduce costs and risks. There’s a better way - read on as we explore the importance of Disposition.

IT 188

IT Unstructured data Privacy Compliance 188

The Texas Record

MARCH 31, 2021

Agencies or local governments that are tight on storage space might look forward to speedily carrying out disposition on records that have met their full retention periods, but there are cases when reaching a destruction eligibility date may not put the records manager in the clear to destroy or transfer those records.

Records Management 98

Records Management Government Risk Archiving 98

eDiscovery Law

DECEMBER 16, 2022

Reflecting on the new enterprise collaboration and remote work technologies adopted by many employers, Julie Anne Halter (Partner and e-DAT Practice Group Co-Chair) outlines a number of related legal consideration and risks associated with these technologies in a 425 Business article published this week.

Risk 40

Risk Data preservation Records Management Communications 40

The Texas Record

JUNE 5, 2023

This event is organized by the Texas State Library and Archives Commission (TSLAC) and co-sponsored with the Texas Department of Information Resources (DIR) to promote electronic records management in Texas government. The presenter(s) or panelists should address at least one suggested topic during a 45- or 75-minute session.

Cleanup 40

Cleanup Records Management Government Libraries 40

Hunton Privacy

SEPTEMBER 14, 2020

The ICO explains that this report can be used as a tool to communicate current levels of compliance and areas for improvement to senior managers within the organization. For each of the 10 core areas, the Framework identifies practical ways in which organizations can meet their compliance obligations.

IT 114

IT Compliance Records Management GDPR 114

eDiscovery Daily

FEBRUARY 3, 2022

Emails were the primary concern since they held the bulk (if not all) of business communications. As text messages became the preferred method for informal communications, their usage in the business world also grew. [1] 1] In 2015, research showed that 80% of professionals conducted business communications through texts.

e-Discovery 78

e-Discovery Computer and Electronics Communications Authentication 78

The Schedule

FEBRUARY 28, 2020

As part of an ongoing series on General Data Protection Regulation (GDPR) , the RMS Steering Committee virtually met up with Anne Gilliland of the University of North Carolina to ask her questions regarding GDPR and records management. What are the risks of not being in compliance with GDPR for EU researchers in the United States?

GDPR 40

GDPR Communications Privacy Compliance 40

Preservica

JANUARY 22, 2020

Today, digital information and communications technologies are ubiquitous in the public sector and every agency is engaged in e-government. Millions of government records are born-digital or transformed to electronic format daily, and many of these will have to survive numerous technology cycles and administration changes.

Government 64

Government Digital preservation Records Management Archiving 64

AIIM

OCTOBER 20, 2020

This means less of a focus on the “how” of governance when communicating with senior executives – they don’t care – and more focus on the specific benefits that a governance project will yield in terms of customer experience, timely information, and better decision-making.

Information governance 123

Information governance Government Records Management Customer Experience 123

Preservica

AUGUST 14, 2020

Unprecedented Collaboration and Communication. Across the globe and in every industry, stay-at-home orders have necessitated unparalleled levels of online collaboration and communications. Technology provisioning and rollouts have been accelerated with hastily adopted collaboration and communication platforms.

Government 52

Government Access Digital transformation Communications 52

Info Source

JULY 6, 2023

They acquire, classify, and convert unstructured and semi-structured information into enhanced usable data for use in business transactions, analytics, records management, discovery, and compliance applications. The next step, or likely several steps relate to Anti-Money Laundering, Fraud, and Risk assessment.

Customer Experience 52

Customer Experience Communications Financial Services Insurance 52

Archive Document Data Storage

JUNE 25, 2019

It helps your organisation avoid keeping records beyond their useful life and the legal risks of General Data Protection Rule (GDPR) non-compliance. Regularly review your retention policy and communicate retention and destruction expectations to your team. Find a Record Management Provider. Destroy Files.

Records Management 40

Records Management Paper Archiving Access 40

ARMA International

JULY 18, 2022

. “This prestigious industry certification demonstrates the strategic perspective and the requisite knowledge a leader needs to leverage information for maximum value while reducing the costs and mitigating the risks associated with this critical organizational asset.”. What is an IGP?

Information governance 73

Information governance Government Privacy Information Security 73

IGI

OCTOBER 25, 2017

Accordingly, it is imperative to consider both and then effectively communicate clear guidance to employees to avoid unnecessary risk and exposure. The main policy document for managing the lifecycle of records is the retention schedule, which identifies a period before a record is subject to disposal.

Personal data 22

Personal data Records Management GDPR Metadata 22

CILIP

DECEMBER 11, 2023

Asked why he chose the Civil Service above other areas of librarianship, David says: “It is just so interesting… it puts you in the centre of constantly changing challenges while offering unparalleled opportunities to move between librarianship, records management, knowledge management, information governance throughout your career.”

Government 52

Government Libraries Computer and Electronics Information governance 52

Everteam

APRIL 22, 2022

Analyzing , Information Governance , Records Management. Overview of risks and issues. ” Do not run the project in isolation, but manage it globally as an enterprise-wide information governance project. .” Documation 2022: summary of our conferences. Nicolas d'Ambrosio. 22 April 2022.

Archiving 52

Archiving Records Management Paper Marketing 52

IG Guru

MARCH 23, 2020

March 17, 2020 Notification of Enforcement Discretion for Telehealth Remote Communications during the COVID-19 Nationwide Public Health Emergency We are empowering medical providers to serve patients wherever they are during this national public health emergency. Roger Severino, […].

Communications 52

Communications Risk Records Management Information governance 52

The Texas Record

JANUARY 23, 2018

Tune in monthly for a curated collection of articles we found interesting on a broad range of topics; some which are directly related to records management and others which might share common themes. Once you determine that a post is a record in need of capture, set yourself to the task and review this article.

Records Management 61

Records Management Government Paper Compliance 61

ARMA International

MAY 29, 2019

Wilson remind organizations to carefully manage all evidence of communications among boards and directors, whether it comes in traditional formats or through less formal media. Importantly, the courts have affirmed that emails, text messages, and other less formal communications may constitute books and records of a corporation.

Communications 40

Communications Education Risk Access 40

Archive Document Data Storage

NOVEMBER 23, 2017

Clearly Communicate Goals. The more clearly you explain security risks and the reasons for minimising them, the more likely you’ll receive buy-in from your staff. Verification processes should include both lower and upper management workstations and offices. Partner with an Information and Record Management Provider.

Records Management 40

Records Management Archiving Compliance Passwords 40

Everteam

JANUARY 29, 2019

It includes things like procedures for handling the information, business rules, regulations that affect the record, retention schedules and more. For this post, we want to focus on the records retention aspect of records management. A retention policy (also called a ‘schedule’) is a key part of the lifecycle of a record.

Records Management 56

Records Management Compliance Communications Paper 56

AIIM

FEBRUARY 23, 2021

IM and IT professionals need to collaborate to meet the needs of a client on many occasions; yet, communication is still a problem between us. Yes , No , and It Depends refer to whether we can put in enough safeguards that we don't risk breaking any rules. Why aren't we all on the same page all the time? Bridging the Gap.

IT 116

IT Communications Privacy Risk 116

Information is Currency

NOVEMBER 8, 2018

It next defines the disciplines that an information professional can work in as one of the following categories: archiving, compliance, information leadership/strategy, information management, information technology (IT), legal, privacy, records management and security. In the past I have used these terms interchangeably.

Records Management 40

Records Management Risk Paper Archiving 40

The Texas Record

DECEMBER 12, 2018

Due to the complexity of information in its various forms, your local government offices and state agencies may need to create a records management data map, showing the location of the records within your organization. Privacy – Confidential Information; Risk; PCI; PII.

Records Management 40

Records Management Data collection Education Government 40

AIIM

MARCH 13, 2018

Many of you are aware that I’ve been working on a personal mystery project on the weekends that I’m publishing on Medium since it goes beyond the kind of thing we usually cover in this space ( In search of my Grandparents -- A records management journey ). I recently found an initial communication dated May 12, 1995 to this news group.

Digital preservation 95

Digital preservation Archiving Records Management Paper 95

AIIM

JANUARY 26, 2018

Firms are increasingly allowing employees to use social media for business purposes, but both GDPR regulators and regulations such as FINRA and the SEC in the financial services industry, now demand that organizations develop strong internal procedures and controls to ensure they manage associated risks effectively. Check it out.

GDPR 93

GDPR Compliance Archiving Privacy 93

ARMA International

MARCH 22, 2022

For as long as there has been communication and work, there has been a means of documenting and tracking it. Sometimes, those records need to be revisited or referenced later down the road in connection with, for example, taxes, audits, or other reviews. attorneys, outside counsel, etc.).

Information governance 144

Information governance Government Compliance Archiving 144

ARMA International

AUGUST 29, 2022

Additionally, an effective program sponsor can determine the firm’s appetite for risk and help fine-tune a disposition program to fit your organization. Given the risk associated with any disposition program, it is not uncommon for the general counsel to serve in that role. It bears repeating, this is not a one-size-fits-all program!).

Paper 69

Paper e-Discovery Risk Government 69

Archive Document Data Storage

AUGUST 1, 2017

Assess Risks. It’s important to identify the unique natural and man-made hazards that could damage your business infrastructure and paralyse your operations, such as: Waterways near your facility that may flood, potentially damaging your products and records. Here we offer tips for foolproofing your disaster recovery plan.

Archiving 40

Archiving Records Management Risk Communications 40

Positively RIM

APRIL 27, 2017

Today’s Blog is sponsored by MER 2017, Cohasset Associates’ 25 th annual educational conference on electronic records management, in Chicago, May 8-10. This near-abyss comes from differences: vocabulary, performance goals, priorities, pain points, risk tolerance, training, and personality types. The Records Dept.

IT 40

IT Computer and Electronics Records Management Paper 40

eDiscovery Daily

APRIL 27, 2023

E-discovery is a prime example of an area where legal technology/operations is seeing the challenges presented by legal professionals’ level of familiarity with computing options, particularly those technologies that form the dynamic changes in how professionals communicate. The Pony Express, telegraph machines, telephones, U.S.

Communications 45

Communications e-Discovery Artificial Intelligence Metadata 45

Information Governance Perspectives

MAY 8, 2020

And I see more of that demand in the days and years ahead but also see significant risks. IG reflects the thirty-thousand-foot view of the business with the experience of having been in the weeds with risk, compliance, and internal audit of its moving parts. Privacy Manager, Enterprise Project Lead, Risk Analyst, GRC consultant, etc.

Education 52

Education Digital transformation Search queries Information governance 52

Brandeis Records Manager

SEPTEMBER 10, 2015

Program Director for University Records Management, Brandeis University. The components, processes, and details of records management are, of course, the focus of exam prep. Granted, some of their promises reflect what we need to communicate to stakeholders who have no idea about what we do or are trying to do.

Records Management 49

Records Management B2B Compliance Mining 49

AIIM

JUNE 26, 2018

EU Privacy and Electronic Communications Directive which is in the process of being harmonized with GDPR seems to preserve pre-existing e-marketing rules which stipulate that if personal information was collected at the time of a sale with an op-out provision then such collection is deemed to be lawful. Furthermore, the.

GDPR 108

GDPR Privacy Marketing Sales 108

IG Guru

DECEMBER 5, 2019

One attorney is quoted that clients who use apps such as Whatsapp, Wickr, Signal, and others that disappear a message “may well assume the worst of those communications” says Gilbert Ketelas.

e-Discovery 52

e-Discovery Communications Records Management Information governance 52