Records Management vs Information Governance

Record Nations

While the terms “records management” and “information governance” may have overlapping principles and are often used interchangeably, there are some key differences that should be considered by management professionals. To be even more specific, records management […].

Getting Everyone On Board with Records Management

Gimmal

Getting everyone in your company, from the executives to the end-users, on board with a records management project is always a challenge. One of the biggest reasons is that records management technology by itself is not a complete solution

How FACTA Impacts Records Management

Record Nations

The post How FACTA Impacts Records Management appeared first on Record Nations. Records Management UncategorizedThe Fair and Accurate Credit Transactions Act (FACTA) was enacted in 2003 to ensure the protection of consumers’ personal data.

RIM Month Fun: Emoji Records Management

The Texas Record

Emoji Records Retention Schedule. At some point in the introduction to records management training courses for both local governments and state agencies we discuss what the different retention codes on the retention schedules mean. Records Management Basics – Redux.

Improving Record Management

Record Nations

Well-maintained records management programs help businesses to remain compliant with record keeping regulations, avoid security risks, and improve their workflow and productivity. The post Improving Record Management appeared first on Record Nations.

Resourceful Records Managers!

The Schedule

And, now for our much awaited series: Resourceful Records Managers! This month we meet George Despres, the Program Director for University Records Management at Brandeis University. What led you to choose your current career in Records Management?

Simplify records management while improving information governance

OpenText Information Management

Challenge: Your organization has many users involved in the lifecycle management of important information assets–from knowledge workers to legal associates to system administrators and, yes, Records Managers.

Records Management Annual Report Released

National Archives Records Express

We are pleased to announce the publication of NARA’s Federal Agency Records Management Annual Report, 2017. In 2017, we required Federal agencies to submit three annual reports: the Senior Agency Official for Records Management (SAORM) Report, the Records Management Self-Assessment (RMSA), and a supplemental Federal Email Management Report. These are critical steps to improve records management throughout the Federal Government.

Robotic Process Automation: Powering Intelligent Records Management

Gimmal

This evolution allows “knowledge workers” to spend more time focusing on actual knowledge work such as critical thinking and real problem solving – one of the key benefits of implementing an intelligent records management program. intelligent records management robotic process automationIt's amazing what is being done today with robotic process automation (RPA) tools.

Learn how to solve four common challenges in electronic records management

TAB OnRecord

Most organizations now generate large volumes of electronic records, but this doesn't mean that paper records collections are shrinking. To help you successfully manage your electronic records, we've put together these 4 tips.

Resourceful Records Managers

The Schedule

Our most recent records manager profile: Eira Tansey, Digital Archivist/Records Manager at the University of Cincinnati ! What led you to choose your current career in Records Management? How did you first become interested in Records Management?

Information Literacy and Records Management

Brandeis Records Manager

Program Director for University Records Management, Brandeis University. A keen sense of info literacy is required to execute records management and info governance functions with ethical outcomes. George Despres, CRM.

Traditional records management isn’t working for government – or anybody else

OpenText Information Management

Government agencies at all levels are realizing traditional records management practices are insufficient and ineffective in a digital world.

4 records management best practices for maximizing storage capacity

TAB OnRecord

If you want to save on records storage space, you can do that by deploying high-density shelving, which allows you to increase storage capacity by up to 330% in a given area. Another way to save is by evaluating your records management practices.

Creating a Records Management Program: How to Balance Your Priorities

Record Nations

Creating a Records Management Program requires a healthy balance of costs, security, and productivity. Costs Cost efficiency depends on the type of information you keep and manage as well as the legal retention requirements. Document Management

The Next Generation of Records Management

Gimmal

Over the past couple of years, we have seen organizations make a fundamental shift towards storing and managing their records in the cloud. As the internet continues to become the primary platform for conducting business, with collaborative tools and instant accessibility, the cloud makes increasingly more sense as the default location for data and records. collaboration records in the cloud in-place records management cybersecurity

5 Key Components to a Records Management Program

Record Nations

A solid records management program is critical in keeping your company’s files organized, accessible, and secure. Properly managing your records includes following the life of the file from the moment they are created to the the point of disposition. Records Management

Comparing Records Management Options: Balancing Cost, Security, and Efficiency

Record Nations

Proper records management can make a business more efficient and more secure while cutting costs. Watch the video or read the transcript below to learn more about document management systems. Document Management

You are a Certified Record Manager…now what?!

IG Guru

The post You are a Certified Record Manager…now what?! GDPR ICRM IG News Information Governance Records Management Certification CRA CRM“CONGRATULATIONS! The ICRM Part 6 examination has been graded, and the results indicate that you have passed!”

Roles and Responsibilities for Records Management Programs

National Archives Records Express

We frequently receive questions about the roles and responsibilities for Senior Agency Officials for Records Management (SAORM) and Agency Records Officers. The head of each agency has overall responsibility for establishing and maintaining an active and efficient records management program. NARA recognizes two formally designated officials that carry out program responsibilities on behalf of the Agency Head — the SAORM and Agency Records Officer.

FAQ about Records Management Training Changes

National Archives Records Express

We received quite a few questions since announcing the changes that we are making to the Records Management Training Program. Contact the Records Management Training Program ( rmt1@nara.gov ) as soon as possible. Knowledge Areas 2-6, Electronic Records Management. We will continue to offer the Basic Records Operations, Vital Business Information, and Sustainable Formats and Permanent Electronic Records courses. Basic Records Operations.

Key Skills for Records Managers: How RIM Professionals Can Best Work With CPOs

InfoGoTo

Key skills for records managers include the ability to foster good relations with Chief Privacy Officers (CPOs) in support of the company’s privacy program. Records and information managers make excellent consultants to the CPO. Using role reversal exercises , records managers and CPOs can briefly assume the other’s position to understand one another better.

Building Out the MLIS: Beyond Records Management

The Schedule

Perhaps I’ve been spending too much time with him recently, but here goes: I have been contemplating a professional life beyond traditional records management. RECORD SCRATCH*. Don’t get me wrong – I enjoy the archival and records management profession a lot. As university records manager at a major research university, how do I advance? were as follows: Business offerings (change management, organizational development, MBA).

How far does your records management strategy reach?

Gimmal

How pervasive is your records management strategy? This is a common question for many organizations who are looking to implement a new records management system or improve upon their existing one. While there are several ways to approach records management, there are two main strategies: federated and centralized. central repository compliance in-place records management federated records

It's like Deja Vu all over again -- a Records Management classic

AIIM

Many of the core concepts are still relevant and can be applied to the current challenges facing records managers. Developing and implementing a retention schedule is the corner­stone of the records management program.

Resourceful Records Managers

The Schedule

Our third Resourceful Records Manager! Alex Toner, University of Pittsburgh, University Records Manager. What led you to choose your current career in Records Management? Do you or did you have a mentor who has helped you in the Records Management field?

Gimmal Extends its DoD 5015.2 Certified Records Management Certification to SharePoint 2016

Gimmal

Gimmal, the world’s leading provider of records management and information governance software, is excited to announce that Gimmal Records Management , which already provides DoD 5015.2-certified for Microsoft SharePoint 2010 and 2013, is now extending its certification to Microsoft 2016.

Email System Features and Records Management

National Archives Records Express

We have been receiving questions about the records management implications of these features. First, regardless of what platform an agency selects for their email, each agency is responsible for ensuring compliance with all records management guidance in federal law and NARA regulations. This includes implementing and following the retention periods required by the applicable NARA-approved records retention schedules. Email Management 2.0

Look Around Your Office: A Practical Records Management Strategy

Gimmal

Working with a broad range of industries throughout the years on their information governance and records management initiatives, one thing that constantly baffles the mind: Organizations still place the keystone responsibility to make their initiative successful in the hands of the user. automation user enablement user experience records managers federated records

Records Management Programs: How to Create a Solution to Poor Record Keeping

Record Nations

Defining Records Management Programs Records management is an organizational function devoted to the management of records throughout their life cycles, including from the time of creation to their eventual disposal. Records Management

‘Tis the season of purge and replace for records managers

OpenText Information Management

This time last year, when I managed customer support and consulting for an ECM reseller, there was a high level of tension within our school board clients. During this time … The post ‘Tis the season of purge and replace for records managers appeared first on OpenText Blogs.

The Future of Records Management and Documentum

Gimmal

Documentum has been an industry-leading content management solution for many companies since the early 1990s. Its core capabilities include document management, content capture, archiving, business process automation, records management, and content publishing. Historically, most Documentum customers did not implement their certified records management software

Records Management Training Opportunities in September

National Archives Records Express

September is a great time to earn NARA’s Certificate of Records Management by enrolling in our Knowledge Area (KA) courses. We also offer specialty and overview courses like Electronic Records Management (ERM) and Basic Records Operations (BRO).

Resourceful Records Managers- Brad Houston

The Schedule

Our eagerly anticipated series Resourceful Records Managers returns! This month we meet Brad Houston, City Records Officer and Document Services Manager for the City of Milwaukee. *If What led you to choose your current career in Records Management?

Streamline and Automate: The Records Manager's Rally Cry

AIIM

Similarly, every organization and every department, office, and function within an organization creates or captures records that document the business of the business. These records are maintained in a formal way to ensure their evidentiary value as well as support ongoing operational needs. Records are to be safeguarded for as long as they have business value, and then they should be sent to the archives or destroyed. erm electronic records management records management

Off the Record: Dead Fingers Open Phones, 120 TB Archives Move to the Cloud, Records Manager Profile

The Texas Record

Tune in monthly for a curated collection of articles we found interesting on a broad range of topics; some which are directly related to records management and others which might share common themes.

Meet Your 2018-2019 Records Management Section Steering Committee

The Schedule

The Records Management Section (RMS) Steering Committee exists to direct and focus the annual business of the section, as well as to foster connections and professional growth amongst section members. Hillary is the Records Manager at Duke University.

Intelligent Records Management Requires a New Way of Thinking

Gimmal

intelligent records managementTechnology is an enabler for sure. But w ithout the right resources and direction, it can also be an inhibiter. Once an enterprise decides that all corporate information has the potential of being a corporate asset, the next step is to establish a continuous program to identify, improve, and protect this asset just like any other.

[INFOGRAPHIC] Be a Records Management Hero!

Gimmal

Earlier this year, we unveiled our superhero theme, inviting records managers to join us at their regional ARMA events (as well as ARMA Live!) and answer the question: "what kind of records management hero are you?". information lifecycle infographic

Making it Stick: Records Management Training Approaches

The Schedule

Several weeks ago the University Archivist and I conducted our bi-annual University Archives and Records Management training session, part of our Office of Human Resources Faculty and Staff Development Program. So how to improve participation in records management training (RM)?

Improving Record Management: A Step-by-Step Guide

Record Nations

Well-maintained records management programs help businesses to remain compliant with record keeping regulations, avoid security risks, and improve their workflow and productivity. The post Improving Record Management: A Step-by-Step Guide appeared first on Record Nations.

Intelligent Records Management: The Future of Information Management

Gimmal

Today, when I tell people that we have market leading software for records management, their normal reply is "What is records management?" They aren't asking the question because they don't know about the records management department in their enterprise, but because they don't understand the domain of records management

UPDATED State Records Management Education Materials

The Texas Record

We are pleased to announce the State Records Management Education Materials have been updated and are available on the Records Management Interagency Coordinating Council (RMICC) website. In 2014, RMICC identified a need to broadly disseminate information about records management requirements at state agencies and universities. Also, the council determined a need for a second document to address legislators’ and legislative records.