Cognitive Technologies White Paper

National Archives Records Express

We are pleased to announce the release of a white paper on the records management implications of: Internet of Things (IoT) Robotic Process Automation (RPA) Machine Learning (ML) Artificial Intelligence (AI). General cognitive technologies White Paper

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Blockchain White Paper

National Archives Records Express

We are pleased to announce the release of our Blockchain White Paper. The white paper began as an internal effort to assist NARA staff in learning more about the technology and how agencies are using it. The white paper focuses on fundamental records management concerns such as the existence of records on a Blockchain, records authenticity and integrity, records scheduling, and records transfer and accessioning to NARA.

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Two Scary (Anecdotal) Data Points: MRFs with White Paper/The Run on Ink Cartridges via i-SIGMA

IG Guru

Why people working from home could create organizational risk from simply printing and recycling paper. The post Two Scary (Anecdotal) Data Points: MRFs with White Paper/The Run on Ink Cartridges via i-SIGMA appeared first on IG GURU.

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Fraudulent Academic Papers

Schneier on Security

Last week, a paper appeared on the International Association for Cryptologic Research (IACR) ePrint archive purporting to demonstrate a much more effective break of SIMON, one that would affect actual implementations. The paper was sufficiently weird, the authors sufficiently unknown and the details of the attack sufficiently absent, that the editors took it down a few days later. Of course, bad papers can still make it through the process.

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A Guide to Better Data Quality

Without high quality data that we can rely on, we cannot trust our data or launch powerful projects like personalization. In this white paper by Snowplow, you'll learn how to identify data quality problems and discover techniques for capturing complete, accurate data.

Rock-Paper-Scissors Robot

Schneier on Security

Researchers at the University of Tokyo have developed a robot that always wins at rock-paper-scissors. How in the world did I not know about this for three years? It watches the human player's hand, figures out which finger position the human is about to deploy, and reacts quickly enough to always win. games robotics

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Meet the Computer Scientist Who Helped Push for Paper Ballots

Dark Reading

Security Pro File: Award-winning computer scientist and electronic voting expert Barbara Simons chats up her pioneering days in computer programming, paper-ballot backups, Internet voting, math, and sushi

Calculating paper records storage costs

The Schedule

So I decided to make this my project for RIM month and have developed some simplistic models for calculating the costs of storing records, both paper and electronic. If you prefer a truncated version of this information, I’ve created a 1-page brochure of questions to consider about paper records storage costs. What I’ll do here is walk you through the models and provide examples for calculating the costs of storing paper records.

Paper 47

FAQ: Can I destroy a paper original after scanning?

The Texas Record

Both local governments and state agencies want to know if they ‘go paperless’ — if they digitize their essential records — can they get rid of the original paper or film copies? In general, we give a soft recommendation of at least 6 months before shredding the paper copies.

Paper 70

Transitioning customer communications from paper to digital

OpenText Information Management

So, OpenText teamed up with … The post Transitioning customer communications from paper to digital appeared first on OpenText Blogs. When it comes to customer communications, Millennials, we’re told, prefer text and social media messages to phone calls and email. While most of the research into customer communications has focused on the customer, few have looked into what companies think and what has been their experience communicating with their customers?

Michigan Supreme Court to hear challenge to UM over anti-immigration activist’s papers via the Detroit News

IG Guru

The post Michigan Supreme Court to hear challenge to UM over anti-immigration activist’s papers via the Detroit News appeared first on IG GURU. Check out the article here.

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So I Scanned My Papers, but What’s Next?

Record Nations

It also reduces the amount of papers around your space. The post So I Scanned My Papers, but What’s Next? Document scanning helps to eliminate the risk of identity theft. There are many things you could do after the documents are scanned, but it doesn’t have to be difficult. In this video, learn more about what to do after scanning the documents. This can include […]. appeared first on Record Nations. Document Scanning

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How Much Paper Schools Use & How Much It Costs Them

Record Nations

While it might not seem like passing out worksheets in a single classroom is an unusually large amount of paper to use, once you start taking factors like the number of classrooms in the school, the days in the school year, and the overall number of schools in the US into consideration, the numbers on […]. The post How Much Paper Schools Use & How Much It Costs Them appeared first on Record Nations.

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Who is still using paper-based fax?

OpenText Information Management

In all, 44% of respondents say they use paper-based faxing. Not only that, but over a quarter of these users say … The post Who is still using paper-based fax? When was the last time you physically sent a fax? The answer for almost half of enterprise fax users, according to the latest IDG MarketPulse report, Enterprise Fax and Capture Technology, is this morning. appeared first on OpenText Blogs. Technologies Business Network business network fax

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DOCUMENT RECOVERY FOR BOOKS, PAPERS, AND FILES AFTER FLOODS, FIRES, AND WATER DAMAGE via Polygon

IG Guru

Helpful tips from Polygon on how to recover books, papers, and files after natural disasters. The post DOCUMENT RECOVERY FOR BOOKS, PAPERS, AND FILES AFTER FLOODS, FIRES, AND WATER DAMAGE via Polygon appeared first on IG GURU.

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Off the Record: Digitization & Legacy Paper Records

The Texas Record

“ Managing Legacy Paper Files in the Digital Era “- ARMA Magazine. In this article, ARMA addresses how to go about integrating legacy paper records into your electronic records management system. Their argument is that analog and paper records are essentially “dark” records – they are not discoverable in the same way as e-records.

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Managing Legacy Paper Files in the Digital Era

ARMA International

Addressing your organization’s legacy paper files and capturing them in your digital information ecosystem may feel like a daunting task. As discussed in our recent white paper , capture is the first step in the information lifecycle and is essential for achieving digital transformation and enabling the strategic alignment of information activities envisioned by information governance (IG). Break Down a Scanning Project by Prioritizing Which Paper Files Should Be Captured First.

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LC4: Another Pen-and-Paper Cipher

Schneier on Security

This paper defines the LC4 encryption and decryption algorithms, analyzes LC4's security, and describes a simple appliance for computing LC4 by hand. Almost two decades ago I designed Solitaire , a pen-and-paper cipher that uses a deck of playing cards to store the cipher's state. Interesting symmetric cipher: LC4 : Abstract: ElsieFour (LC4) is a low-tech cipher that can be computed by hand; but unlike many historical ciphers, LC4 is designed to be hard to break.

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How to Eliminate Paper in Your HR Department

Docuware

If a company uses manual processes, HR can be one of its most paper-intensive departments. Using a free file sharing app like Google Docs or Dropbox may feel like a step up from using paper.

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How Much Do Schools Spend On Paper Per Year

Record Nations

Today, schools are still using enormous amounts of paper everyday. Papers are often are a valuable resource for students. However, there is an over consumption of paper throughout schools. The post How Much Do Schools Spend On Paper Per Year appeared first on Record Nations. This is because a variety of different reasons, including homework assignments, tests, resource handouts, and more. According to an American survey, a typical teacher uses anywhere […].

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CIPL Submits White Paper on Data Subject Rights

Hunton Privacy

On July 8, 2020, the Centre for Information Policy Leadership (“CIPL”) at Hunton Andrews Kurth submitted its White Paper (the “Paper”) as input for the European Data Protection Board’s (the “EDPB”) future guidelines on data subject rights (“DSRs”) (the “Guidelines”). The Paper, titled “Data Subject Rights under the GDPR in a Global Data Driven and Connected World,” was drafted following the EDPB stakeholders’ event on DSR in Brussels on November 4, 2019.

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The First Step to Effective Working from Home: Digitize your Paper Documents

AIIM

But there’s a much more significant issue that will prevent many employees from being as effective as they possibly could be in their home offices: paper. No, not the paper products that have been scarce for weeks now, but all the paper documents and records that are still prevalent in so many organizations. But in this context, the key challenge is that your paper documents are at the office, where you can’t get to them. But the Law Requires Us to Keep Paper!".

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How to safeguard paper medical records

TAB OnRecord

The post How to safeguard paper medical records appeared first on TAB Records Management Blog | TAB OnRecord. These days, most of the discussion about medical records involves the “big” issues like privacy and electronic health records. While these are certainly challenging issues that require much discussion and planning, we have found that basic safeguarding of medical records can get overlooked. In all the discussion about privacy security, it is essential to take care of the basics.

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Steps for Reducing Paper Waste

Archive Document Data Storage

Every year, millions of tonnes of paper is wasted in the UK, and businesses are the biggest culprits. In addition to wasting resources, paper waste also negatively impacts your company’s productivity and bottom line. Follow these steps to reduce paper waste in your business. Where a document purge helps you responsibly dispose of accumulated paper waste, ongoing shredding prevents it from building up too much in the first place.

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U.S. Government White Paper to Help Companies Address the EU’s National Security Concerns in Schrems II

Data Matters

government released a “White Paper” addressing how U.S. White Paper is intended to help companies navigate this transatlantic dilemma by providing arguments and citing legal authorities for U.S. The White Paper was issued by the Departments of Justice and Commerce, as well as the Office of the Director of National Intelligence. While not opining on EU law, the Paper seeks to “provide a detailed discussion” of “privacy protections in current U.S.

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[Podcast] Up Against 70,000 Boxes of Paper - One Law Firm’s Paper-Free Journey

AIIM

No, you read that title right – seventy THOUSAND boxes of paper in the highly restrictive environment of legal services. The Connecticut-based law firm was in the position that many firms face - they had been using paper-intensive records management for years and looking to build up their Information Governance , retention schedules, and ultimately move away from paper.

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CIPL Releases Paper on Top Priorities for Implementation of the Brazil LGPD

Hunton Privacy

This paper is part of their joint-project on effective implementation and regulation under the LGPD. The Paper was published shortly after the Brazilian Senate rejected a delay of the LGPD. Download the Paper in English. A Portuguese version of the paper will be available soon.

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New White Paper Published

Getting Information Done

This new white paper sponsored by Active Navigation , discusses steps to assess these information risks with the goal of creating an Information Governance Scorecard and provides recommendations for establishing proactive monitoring of these risks as a vital first step to reduce the organization’s risk profile. Not if, But When You Get Hacked: Measuring and Proactively Managing Information Risk If this is true, then what are organizations to do?

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Epson Introduces 40 ppm Desktop Document Scanner for Fast-Paced, Paper-Intensive Office Environments

Document Imaging Report

10, 2020 – Epson America, the fastest growing scanner brand in America of the top 5 scanner brands, 1 today introduced the DS-730N network document scanner for shared office scanning in paper-heavy sectors such as government, service bureau and enterprise.

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City hall tames beastly paper problem that grew over 80 years via MooseJawToday.com

IG Guru

The post City hall tames beastly paper problem that grew over 80 years via MooseJawToday.com appeared first on IG GURU. Check out this story about scanning and back file conversion here. Business IG News Information Governance Record Retention Records Management Scanning Storage City Hall MooseJawToday Record Storage

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Capturing Paper Documents - Best Practices and Common Questions

AIIM

Despite technology, most companies continue to struggle to manage the burden of paper in many important business processes. Also known as “capture,” this capability is characterized by the ability to scan paper documents to store and use them in digital form instead of paper. Scan and store” begins the process of eliminating paper from paper-intensive operations. There are a number of benefits of scanning paper documents. What is Capture?

Two New Papers on the Encryption Debate

Schneier on Security

Seems like everyone is writing about encryption and backdoors this season. Policy Approaches to the Encryption Debate ," R Street Policy Study #133, by Charles Duan, Arthur Rizer, Zach Graves and Mike Godwin. Encryption Policy in Democratic Regimes ," East West Institute. I recently blogged about the new National Academies report on the same topic. Here's a review of the National Academies report, and another of the East West Institute's report.

CIPL Submits Response to EU Commission’s AI White Paper

Hunton Privacy

On June 11, 2020, the Centre for Information Policy Leadership (“CIPL”) at Hunton Andrews Kurth submitted its response (the “Response”) to the European Commission’s consultation regarding its white paper on “a European Approach to Excellence and Trust” on artificial intelligence (the “White Paper”). Read the response to learn about the above recommendations in more detail, along with all of CIPL’s other recommendations on the White Paper.

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Paper Trail Absence May Still Plague 2020 Election

Dark Reading

The recommendation for paper ballots may go unheeded in all or part of at least 6 states in the next national election

Paper 53

Extracting Personal Information from Large Language Models Like GPT-2

Schneier on Security

Paper: “ Extracting Training Data from Large Language Models.” This paper demonstrates that in such settings, an adversary can perform a training data extraction attack to recover individual training examples by querying the language model.

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The Best Way To Secure US Elections? Paper Ballots

Dark Reading

Voting machines that do not provide a paper trail or cannot be independently audited should immediately be removed, concludes a new report from the National Academies of Sciences, Engineering, and Medicine

Paper 58

CIPL Publishes Concept Paper on an Interstate Privacy Interoperability Code of Conduct

Hunton Privacy

The Centre for Information Policy Leadership at Hunton Andrews Kurth (“CIPL”) recently published a concept paper titled Why We Need Interstate Privacy Rules for the U.S. The paper acknowledges the possibility that the U.S.

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Paper and the Case for Going Low-Tech in the Voting Booth

WIRED Threat Level

When considered as a form of tech, paper has a killer feature set: It’s intuitive, it doesn’t crash, and it doesn’t need a power source. Security

Paper 80

Digital Rights Management (DRM) White Paper Released

IG Guru

Seeking to arm government archivists and records managers with important information and guidance surrounding the protection of rights associated with digital content, today during the 2018 Fall Regional Forum in Atlanta, Georgia, the National Association of Government Archives and Records Administrators (NAGARA) announced the release of a white paper addressing the […]. The post Digital Rights Management (DRM) White Paper Released appeared first on IG GURU.

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CIPL Releases New Paper on COVID-19 and U.S. Privacy Law

Hunton Privacy

On August 25, 2020, Hunton’s Centre for Information Policy Leadership (“CIPL”) released a new paper entitled “ Data Protection in the New Decade: Lessons from COVID-19 for a US Privacy Framework. ” The paper examines how the COVID-19 pandemic has emphasized the need for a U.S. CIPL also has posted a summary of the paper on its blog, A Very CIPL Solution.

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