Archive Document Data Storage

JANUARY 18, 2018

Throughout the moving process, businesses risk leaving behind or mislaying sensitive data, which can result in privacy breaches and devastating fines. Going forward, you could use a records management platform, such as ActiveWeb , to create a retention schedule so that you are not storing files for longer than legally necessary.

Records Management 40

Records Management Paper Archiving Access 40

Preservica

DECEMBER 2, 2021

With the 60 second gauntlet out of the way, there was time to jump into some of the break-out sessions and network with the other delegates about the common themes and challenges that they are facing and the role Preservica can play in supporting and simplifying their long-term records preservation.

Digital preservation 144

Digital preservation Records Management Digital transformation ECM 144

The Texas Record

JUNE 28, 2021

When we talk about records management on this blog, we often use the “R.I.M.” ” or “RIM” acronym as a shorthand way to refer to the “records and information management” field. But how is information governance any different than records management? Collaboration.

Information governance 98

Information governance Government Records Management e-Discovery 98

ARMA International

DECEMBER 26, 2019

Highlights of the Forrester Research and ARMA International Records Management Online Survey, Q4 2019. 2019 marks ten years since ARMA International and Forrester Research first surveyed records and information management (RIM) decision-makers to understand the key trends and challenges facing the profession.

Content services 76

Content services Cloud Records Management Privacy 76

The Texas Record

JUNE 12, 2023

The best way an entity can capture their practices and procedures for email management is to create a policy. So, what management components and considerations would be included in an email management policy? We are not mandating the exact components or language that will be used by your entity to create a policy.

Records Management 40

Records Management Government Privacy Communications 40

Hunton Privacy

SEPTEMBER 14, 2020

The ICO states that its Accountability Framework “supports the foundations of an effective privacy management programme.”. The GDPR’s accountability principle requires that organizations both comply with their legal requirements under the GDPR, and also demonstrate their compliance.

IT 114

IT Compliance Records Management GDPR 114

ARMA International

APRIL 18, 2022

The purpose of this article is to remove the fear and intimidation of domestic and global data protection laws and show how these laws and requirements are consistent with the existing objectives of your records retention schedule and information governance policy. Definition and Purpose of a Records Retention Schedule.

Personal data 100

Personal data GDPR Privacy Records Management 100

IG Guru

JULY 29, 2021

IGP, CIGO “I hate retention policy! I know retention policies exist for a reason, but we should always look at deletion as the default and retention as the exception,” says Sentinel President Aaron Weller during the recent International Association of Privacy Professionals (IAPP) web conference “Measuring What Matters.”

Risk 98

Risk Information governance Privacy Government 98

AIIM

DECEMBER 19, 2018

Data breaches, privacy concerns, and growing e-discovery costs continue to evolve how organizations approach controlling their business data while balancing worker productivity. Putting “retention management” and “disposition management” on an equal footing with “records management.”.

Security awareness 90

Security awareness e-Discovery Security Records Management 90

Data Protector

JANUARY 29, 2017

Does it really mean that in 481 days, European privacy regulators will be heralding the first megafine for non-compliance with one of the GDPR’s more obscure requirements? And also, what standard of evidence is necessary to be generated, just in case privacy regulators exercise their Article 30(4) right to request it. And then what?

GDPR 136

GDPR Privacy Compliance Personal data 136

AIIM

MAY 12, 2022

Widespread, Years-Long Recordkeeping Failures – Policies in Place, But No Oversight. In one example highlighted by the SEC, a managing director used a personal device to communicate about securities matters. JPMS maintained policies and procedures designed to ensure the retention of business-related records.

Communications 115

Communications Information governance Compliance Government 115

AIIM

SEPTEMBER 2, 2021

Consider anything and everything—including both structured and unstructured data sources—as either having legal, regulatory, or business value or as debris, whether it’s a human resource record, patent filing, financial statement, email message, or tweet. Update in real-time to account for changes in laws, to the business, and in technology.

IT 186

IT Unstructured data Privacy Compliance 186

ARMA International

JULY 18, 2022

As the world’s leading membership organization serving professionals who manage and govern information, ARMA is pleased to announce the release of its updated Information Governance Professional (IGP) Certification Exam. Supports : Project Management, Communications, Organizational Learning & Training, and Help Desk/FAQ’s.

Information governance 73

Information governance Government Privacy Information Security 73

Data Protector

SEPTEMBER 10, 2017

Organisations with little or no concept of records management, and with little or no concept of how long they need to keep information for in order that they can met their own business requirements, will find “compliance” a particularly difficult challenge.

GDPR 149

GDPR Compliance Risk Records Management 149

AIIM

SEPTEMBER 29, 2018

Listen for his prediction of what will happen on May 25th and what to do to address the ongoing privacy implications in the EU and beyond. Episode 53 - January 30, 2018 - John Daly, Information Governance Manager at the Metropolitan St. Louis Sewer District, talks about his current challenges in information management.

Artificial Intelligence 91

Artificial Intelligence GDPR Records Management Analytics 91

Record Nations

AUGUST 3, 2023

The intention of HIPAA was to protect patient privacy, while also giving individuals rights over their personal information. In the years since HIPAA was passed, technological advances have created significant changes in the way PHI is created and used, requiring updated policies. What is Electronic Protected Health Information (ePHI)?

Privacy 40

Privacy Records Management 40

AIIM

JANUARY 26, 2018

A new set of European rules and standards related to privacy and data protection (the General Data Protection Regulation , or GDPR ) has set in motion a mad compliance and security scramble not only for European companies, but also for any company doing business in Europe or with European customers. 2 -- Employee Rights on Social Media.

GDPR 93

GDPR Compliance Archiving Privacy 93

ARMA International

SEPTEMBER 26, 2022

What if your organization’s entire records team won the lottery today and quit? What would happen to your records program? If you had a records management playbook in place, your newly hired team could hit the ground running! The Benefits of Using a Records Management Playbook. What is a Playbook?

Records Management 116

Records Management e-Discovery IT Government 116

Info Source

JANUARY 27, 2021

Rigorous Certification for Square 9’s Data and Information Security Policies and Procedures. The pandemic may have sped up the need for many organizations to move their records management strategy to the cloud. NEW HAVEN, CONN.,

Cloud 52

Cloud ECM Digital transformation Compliance 52

Archive Document Data Storage

NOVEMBER 23, 2017

A clean desk policy isn’t just about aesthetics; it’s an important tool for preventing privacy breaches in the workplace. But how do you implement a clean desk policy in your organisation and make it stick? A clean desk policy benefits your organisation by eliminating identity theft and business fraud.

Records Management 40

Records Management Archiving Compliance Passwords 40

The Texas Record

MAY 12, 2021

What happens when that data is breached, identities are stolen, privacy is lost, or loss of property occurs? In fact, disposition allows local governments and state agencies to release records in a safe and responsible manner. Check out the disposition policy in your public office to see how it works in detail !

Privacy 84

Privacy Data breaches Records Management Government 84

Archive Document Data Storage

JUNE 25, 2019

Regularly review your retention policy and communicate retention and destruction expectations to your team. For help, consult with a records management consultant who can create a customised plan for developing and monitoring a record retention policy. Find a Record Management Provider. Destroy Files.

Records Management 40

Records Management Paper Archiving Access 40

The Texas Record

MARCH 4, 2020

Tune in monthly for a curated collection of articles we found interesting on a broad range of topics; some which are directly related to records management and others which might share common themes. What kind of oversight and procedures exist to ensure the safe and effective destruction of records?

Security 52

Security Records Management Government Privacy 52

eDiscovery Daily

MARCH 2, 2020

Talk to The Records Management People. Make a Records Management Policy. Make A Litigation Hold Policy. Enforce the Litigation Hold Policy. And, with GDPR and other factors emphasizing data privacy, that’s more important than ever. Read the Decisions. Know the Terms. Know Where Your Data Is.

Records Management 45

Records Management Information governance Government Data Privacy 45

IBM Big Data Hub

OCTOBER 9, 2023

Automating HR service: Responding to employee needs is key to improving engagement and productivity, but navigating through complex corporate policies and HR and IT support processes can leave employees struggling to find answers—causing frustration and wasting time.

Artificial Intelligence 74

Artificial Intelligence Privacy Records Management Analytics 74

Data Protector

AUGUST 19, 2017

First, in the area of records management, the GDOR requires organisations to actually know what records containing persona data they have and where they are. After all, the ICO has been focusing on the need for effective records management for years. But this approach isn’t going to work.

GDPR 120

GDPR Compliance Records Management Financial Services 120

ARMA International

DECEMBER 23, 2019

In my stuffier moments, I define IG as being “the application of formal and informal controls to ensure information is managed according to your organization’s legal, operational, and technical requirements.” [1]. Hmmm … sounds a lot like records management, doesn’t it? And these are things you’ve made a career out of doing.

Information governance 98

Information governance Government Records Management Energy and Utilities 98

Hunton Privacy

AUGUST 22, 2016

OMB revised Circular A-130 “to reflect changes in law and advances in technology, as well as to ensure consistency with Executive Orders, Presidential Directives, and other OMB policy.” The revised policies are intended to transform how privacy is addressed across the branches of the federal government.

Privacy 45

Privacy Compliance Records Management Risk 45

ARMA International

AUGUST 19, 2020

Now, many of the terms in our taxonomy represent common themes you’d expect to see at an ARMA conference, terms like “records management,” “information governance,” and “information management.” On the need to reflect more clarity, a great example is the term “records management.”

ROT 65

ROT Records Management Metadata Artificial Intelligence 65

The Schedule

APRIL 3, 2020

Records and Information Management month was founded by ARMA in 1995, and it has been a focal point of activities for this Records Management Section of SAA for a long time. ” So what can we as archivists and records managers be doing to ensure true facts and data are being collected and disseminated?

Records Management 40

Records Management Data collection Archiving Authentication 40

The Texas Record

MAY 18, 2023

Strategies and methods could include, policies, procedures, training, communication channels, storage conditions, informal guidance, etc. Your upper management should be able to provide you with your entity’s goals and mission statement. According to fake stat, this puts our records at a 32% higher chance of getting hacked.

Records Management 40

Records Management Risk Access File names 40

ARMA International

MARCH 22, 2022

Failure to manage information can lead to over-retention of personal information or other sensitive materials that could cause serious financial or reputational damage in the event of a breach. It could also result in a violation of the ever-growing number of privacy regulations emerging around the globe.

Information governance 144

Information governance Government Compliance Archiving 144

Shoreline Records Management

SEPTEMBER 26, 2023

In this blog, we will explore the recommended guidelines for retaining medical records and the significance of proper record-keeping for patient care, legal compliance, and data privacy. Different healthcare facilities have different policies regarding record retention.

Paper 26

Paper Compliance Insurance Records Management 26

The Schedule

AUGUST 22, 2018

Nearly 200 peers came together last Friday in Washington, DC, for the joint meeting of the Acquisitions & Appraisal and Records Management Sections. Outgoing section chair Eira Tansey reported on RMS activities for the year: 20 blog posts, including a series by committee member Jessika Drmacich on Resourceful Records Managers.

Archiving 58

Archiving FOIA Records Management Compliance 58

Armstrong Archives

FEBRUARY 28, 2019

Proper records management, however, can be particularly challenging for large businesses that have a substantial amount of records. Unfortunately, some businesses regard document management as an afterthought. Records are scanned and emailed when the need arises, saving the upfront cost of scanning and shredding.

Archiving 40

Archiving Records Management Paper Privacy 40

ARMA International

JUNE 18, 2019

Multiple news outlets are reporting on Canada’s new digital charter, which comprises 10 principles that are based on Canadian values that should guide all future government policies, legislation, and programs. Bains also said he’d work with the government to review and possibly reform PIPEDA, the Statistics Act, and the Privacy Act.

Privacy 40

Privacy Government Records Management Security 40

Everteam

DECEMBER 27, 2018

It’s not that they didn’t do governance before, but the increase in compliance and regulations, including the new privacy regulations has pushed for improvements to how enterprise think about and apply information governance processes. One of the biggest drivers of improved information governance is privacy regulation.

Information governance 40

Information governance Government Records Management ROT 40