AIIM
FEBRUARY 11, 2021
Records can be vital to the business. That means the management of records is something that needs great care, attention, and planning. Virtually all new records are created electronically today – they are what we call “born digital.”
Armstrong Archives
APRIL 29, 2022
The terms “digital” and “electronic” are often used interchangeably these days, including when it comes to talking about records management. Digital Vs. Electronic Records – FAQs and Differences. What is a digital record? What is an electronic record?
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ARMA International
APRIL 28, 2022
In the field of records management, there are logistical and large-scale projects that can challenge and perplex RIM professionals. Some projects may require the advice of professionals who have managed a similar project in the past. Information Management Journal, 40 (4), 37-43.
The Texas Record
SEPTEMBER 7, 2021
Instead, it is intended to provide general information as a resource for records management teams. Take a moment to think about the systems your local government or agency uses to manage its electronic records. The contract covers the security of the records.
The Texas Record
APRIL 9, 2020
The benefits are that this practice shows your records management program: is proactive about capturing and preserving its records. Records Management for Blogs, Texts, Social Media, Cloud Computing and more! Recorded Webinar – July 2015 – 33 mins).
National Archives Records Express
NOVEMBER 6, 2017
If you have Federal records in the cloud, additional metadata might need to be applied to maintain relational links between records stored in the cloud and in local storage. You should assess metadata requirements before records are transferred to or created in the cloud. NARA Bulletin 2010-05 : Guidance on Managing Records in Cloud Computing Environments. General cloud cloud computing electronic records management metadata
The Texas Record
FEBRUARY 2, 2021
The Archives and information services division at the Texas State Library and Archives Commission (TSLAC) has a sophisticated electronic records processes. The audience had the chance to get an in-depth look into the process of preserving an electronic records.
National Archives Records Express
MARCH 16, 2023
Department of the Army civilian uses a laptop computer to check out a video projector (Not shown) for Visual Information (VI) Presentation Services at Fort Sam Houston, San Antonio, Texas. Records in this format can now be transferred as permanent records to the National Archives.
AIIM
FEBRUARY 18, 2021
What is the value of Records and Information Management? Think about technology like email, personal computers, the web, smart phones, social media, etc. Now ask yourself – who is in charge of managing all of that information? Electronic Records Management (ERM
AIIM
MARCH 4, 2021
To succeed on the Digital Transformation journey, requires a strategy, planning, and the design of a better information ecosystem - what we refer to as Intelligent Information Management (IIM). The vast majority of the time, we are not creating records.
The Texas Record
JANUARY 25, 2021
The Archives and information services division at the Texas State Library and Archives Commission (TSLAC) has a sophisticated electronic records processes. Many agencies who submit their records to the Archives, may not know how their records are incorporated into TSLAC’s archival inventory. During E-records 2020 Brian Thomas, an Electronic Records Specialist at TSLAC, presented “What Happens Electronic Records Sent to the State Archives?”
AIIM
FEBRUARY 20, 2018
There’s a lot going on in the content management space right now. Our State of the Industry survey this year is focused on better understanding these information management challenges. Do New Hires Think Your Organization Resembles a Computer Museum? The Next Wave – Content Management + Analytics. 6 Tips on Asset Lifecycle Information Management. information governance electronic records management content mangement IIM intelligent information management
AIIM
SEPTEMBER 12, 2018
The confluence of big data, cloud computing, social media, mobile devices collect and aggregate diverse data sets, which taken together, such as internet search habits and GPS tracking information may expose personally identifiable information. This model provides a framework for aligning the key business functions so that: The business may leverage data as a competitive asset; IT may improve operational efficiencies in the management of data; and.
ARMA International
JUNE 11, 2019
Edge computing is increasingly associated with at least two “trending” terms in the IT and information arenas: Internet of Things (IoT) and artificial intelligence (AI). Broadly speaking, the term refers to computing that’s done at or near the source of the data. These great distances can result in delays in computing, which can impact an organization’s capacity to optimally analyze and leverage its data.
The Texas Record
AUGUST 18, 2020
In short, some of the analysts at TSLAC can’t enjoy a movie without seriously mulling the RIM (Records and Information Management) implications of the film. Based on anecdotal reports, 1 to 5 percent of records are misfiled. And who is the Records Management Officer?
The Schedule
APRIL 26, 2019
Annoyed, my eye twitching a little, I closed my computer and went home for the evening. We can build upon this framework and evaluate these services against additional high-level business needs for managing digital records. Once completed, perhaps ITS will be better positioned to spread word of the services offered by University Archives and Records Management Program. see NARA’s Universal Electronic Records Management Requirements for inspiration.).
The Schedule
JULY 31, 2017
In case you missed it on social media or in the MAC Newsletter, I have left my position of 10 years as University Records Archivist at UWM and moved across town to become the Records Officer and Document Services Manager for the City of Milwaukee. In some ways it’s kind of an odd position, born out of the Document Services Section’s previous life as Milwaukee Printing and Records. of semi-active, inactive, and archival records (sort of… more on that in a bit).
Positively RIM
JUNE 1, 2009
The RIM world still wrestles with the progression of paper records into electronic records, as well as the integration of the two. Until the mid-1980s, almost all business records were physical, that is, the medium that held the information was made up of atoms. It’s not surprising that records management borrowed heavily from Library Science. To this day, most degrees in records management are conferred by schools of Library Science.
Everteam
AUGUST 15, 2019
The late 20 th century technological revolution in the US gave birth to the internet and personal computer, paving a path for 21 st century innovation in personal devices, apps, and social media – with Silicon Valley giants leading the way towards a more connected future. The ability to collect and correlate personal data from hundreds of sources made many organizations custodians of an immense volume of detailed personal data, much of it loosely managed.
The Texas Record
AUGUST 1, 2022
The following information is based on my experience per my assigned roles on an internship project that consisted of following a Record Management Officer’s (RMO) procedures to convert physical records to electronic, implement consistent and clear file naming systems, and properly dispose of confidential records. The RMO took responsibility of reviewing and properly handing the physical records after the records had been scanned.
The Texas Record
JANUARY 15, 2020
In this blog series, TSLAC analysts highlight and extol the virtues of their favorite record series. My favorite holds an incredibly special place in my heart, for this series encapsulates the essence of good records management and the goal of accessibility.
The Texas Record
JANUARY 15, 2020
In this blog series, TSLAC analysts highlight and extol the virtues of their favorite record series. My favorite holds an incredibly special place in my heart, for this series encapsulates the essence of good records management and the goal of accessibility.
The Texas Record
JANUARY 12, 2018
Over the past several years, cyber criminals have hacked into records management systems at the federal, state, and local levels. Once the criminals gain access to the system, they plant a virus, causing problems when trying to retrieve records from these systems. The virus is a malicious string of software known as ransomware because after the criminals take control of your data, they demand a monetary amount to release the records.
The Schedule
JUNE 26, 2020
The unending pursuit of getting the proverbial “seat at the table” and having a voice when it comes to records management decisions and concerns is a constant struggle for records managers. This struggle is compounded when records management authority is perceived to be buried in an institution’s organizational structure. Another panelist who will be presenting during our annual meeting is Krista Oldham, University Archivist at Clemson University.
The Texas Record
OCTOBER 26, 2018
While there is not an explicit paragraph in the rules stating that any record can be store electronically, in Section 6.92(4), 4), the definition of an electronic state record references Government Code, Section 441.189(a), which states: Any state record may be created or stored electronically in accordance with standards and procedures adopted as administrative rules of the commission. FAQ Digitization electronic records eRecords scanning State Agencie
The Texas Record
APRIL 4, 2018
Tune in monthly for a curated collection of articles we found interesting on a broad range of topics; some which are directly related to records management and others which might share common themes. No, we didn’t write these articles —hence the name of this series, “Off the Record”— but fortunately, we didn’t need to in order to share the knowledge with our subscribers. Humorous Records Management Comic — Between Friends.
Preservica
OCTOBER 10, 2021
It is also an opportunity to thank CoSA and its members for their continuous efforts to advise records producers, create useful tools and resources, undertake research and grant projects to advance the profession, and advocate for records stewardship.
The Texas Record
APRIL 19, 2019
One of the most useful tools in managing electronic records is de-duplication software. In short, de-duplication software can be used to analyze electronic records to determine if there are duplicates in a drive or folder. Why might de-duplication software be useful for your records management program? Drive mapping is another super useful tool for records management but will not tell you if there are duplicate files.
The Texas Record
DECEMBER 18, 2017
This is the seventh post of a multi-part recap of the 2017 e-Records Conference. Presentation materials from the conference are available on the e-Records 2017 website. TSLAC Wants Your Electronic Records. First, they worked to define the problem: TRS had a well-established physical records program, but found that e-records were more of a challenge. Training Conferences electronic records Email eRecords eRecords 2017 Information Governance Retention
The Texas Record
JULY 14, 2020
Franks once wrote, “Records and information managers who understand the way work is conducted in their organizations have a better chance of identifying and providing intellectual and/or physical control over the records created.” The great Dr. Patricia C.
The Texas Record
JUNE 8, 2020
Texas is also not immune from human errors like electrical fires, accidental deletion, or simply misplacing records. This is a wind-up to say that all of these factors can lead to records being lost before their retention requirements have been fulfilled. But these records have not.
ARMA International
NOVEMBER 12, 2019
This article is part of a collaboration between ARMA and AIEF and is included in Information Management Magazine, ARMA-AIEF Special Edition , which will be available for download in mid-November. Records management should have a role in addressing some of the risks posed by AI given its mission of creating reliable records and its ethical core value of promoting accountability. Both therefore are good candidate areas for records management to focus on.
eDiscovery Daily
FEBRUARY 3, 2022
Corporate servers stored the data, regardless of how the email was sent or received (via mobile device or work computer). Litigants, however, must remember that phone carriers aren’t obligated to permanently preserve message records. Rely on screenshots alone as a way to create records.
Information is Currency
DECEMBER 1, 2017
Records management is a rapidly evolving field with the influx of digital content that records managers must steward. The challenge isn’t just managing electronic records, but non-records, content and other data as all information needs to be governed because all information provides risk because of many factors such as e-discovery, data breaches and so much more. Records management requirements include digital as well as physical assets.
Archives Blogs
SEPTEMBER 16, 2019
This digital preservation framework consists of our approach to determining risks faced by electronic files, and our plans for preserving different types of file formats. Photograph of World’s First Computer, the Electronic Numerical Integrator and Calculator. We’re in the process of shifting the entire government off of paper and to all electronic record-keeping, and we play a major role in helping the agencies get to that point.
Info Source
AUGUST 31, 2020
Enhanced retention management functionality to allow records managers to administer file plans and easily configure retention rules and policies. Customers like Electronic Arts, TBWA, ABN AMRO, and CVS have used Nuxeo’s technology to transform the way they do business.
The Texas Record
MAY 27, 2020
Texas is also not immune from human errors like electrical fires, accidental deletion, or simply misplacing records. This is a wind-up to say that all of these factors can lead to records being lost before their retention requirements have been fulfilled. But these records have not.
The Schedule
APRIL 20, 2018
The lack of input in the piece by any institutional archivist, records manager or content management administrator was frustrating. Are you including the records of the organization in your definition of archives? The records in which the history of hiring practices, revenue sources, internal policy and decision-making is documented? I think it would also behoove us to discuss “vital records” for a moment.
The Texas Record
AUGUST 23, 2018
Whether it’s creating and securing electronic records or establishing a process to capture records from social media sites, records managers often find themselves working closely with their Information Technology (IT) Departments. As the result of a Survey of Employee Engagement (SEE), records management is more involved in the migration and rollout of records management related initiatives and tool deployments.
Archive-It
SEPTEMBER 15, 2022
by Julie Rosier, Graduate Student (MSIS, Archives & Records Management), University at Albany, SUNY and Tanya Ulmer, MLIS, Web Archivist for Archive-It. The Society of American Archivists (SAA) held its first hybrid ARCHIVES*RECORDS conference from August 25 to August 27, 2022.
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