eDiscovery Daily

JANUARY 25, 2018

In 2016, a study by Veritas found that as much as 85% of ESI is Redundant, Obsolete, or Trivial (ROT). most of it ROT. How does your organization keep ROT at bay? A Fortune 500 company in 2018 might create five floors worth of data every year (or more!), So, what do you think?

ROT 34

ROT Libraries Information governance Government 34

WIRED Threat Level

JANUARY 30, 2019

The so-called Collections #1-5 represent a gargantuan, patched-together Frankenstein of rotting personal data.

ROT 102

ROT Personal data Security 102

AIIM

AUGUST 7, 2019

Also on this episode , Kevin chats with Rikkert Engels , CEO of Xillio, about best practices in content services including, migration and integration, dealing with ROT, preparing for the future, and more. Chris, together with his AI co-author AIME, explore how these technologies have the power to amplify human ability and business outcomes.

Artificial Intelligence 118

Artificial Intelligence ROT Libraries Content services 118

John Battelle's Searchblog

APRIL 21, 2023

The narrative that Buzzfeed News failed because Jonah Peretti didn’t focus on profitability, or because it was too dependent on Facebook, or because the SPAC market collapsed, is just shellac on systemic rot. Everyone in this business knows it, and its time they said the quiet part out loud.

ROT 123

ROT Marketing IT 123

Krebs on Security

FEBRUARY 5, 2023

The Twitter account for the Lizard Squad tweeted the news of Kivimäki’s non-sentencing triumphantly: “All the people that said we would rot in prison don’t want to comprehend what we’ve been saying since the beginning, we have free passes.”

ROT 231

ROT Security Access IT 231

Preservica

JUNE 8, 2020

Digital disasters of systems are increasingly common due to a number of factors including human error, computer job error, natural and manmade disasters, cybercrime, bit rot, and file format obsolescence. Here are examples of how disk rot, a natural disaster, and data breaches can cause monumental losses.

ROT 52

ROT Data breaches Digital preservation Archiving 52

AIIM

JUNE 3, 2020

62% of organizations have essentially given up on the ROT problem, relegating it to manual approaches or simply keeping everything. Key Stats on Information “end points”. Only 40% have automated processes to ensure the deletion of personal information.

Information governance 204

Information governance Government ROT Compliance 204

AIIM

NOVEMBER 17, 2017

Second, because users don't understand the purpose of or value of SharePoint, and because they can't seem to make it work for them, they don't use it and go back to other, less sanctioned ways of working.

Metadata 136

Metadata ROT Government Information governance 136

Everteam

FEBRUARY 13, 2019

Gartner, AIIM, all the research and advisory forms agree that over 80% of the information organizations store is ROT (redundant, trivial or obsolete). A lot of that ROT is what is hidden across your company applications and repositories.

Compliance 56

Compliance ROT Government Cloud 56

Security Affairs

OCTOBER 13, 2021

Encryption used is a very simple ROT cipher, where the key is set to -1.” One of the defense mechanisms used by bot authors is to hide the addresses of cryptowallets used in the campaign. “For protection against quick analysis and against static extraction with regular expressions, the substitute values are encrypted.

ROT 99

ROT Encryption Mining Security 99

Everteam

DECEMBER 17, 2018

To help you out, here are four ways you can pull together the numbers to determine the ROI from cleaning out redundant, duplicate and trivial information (ROT). And what about the information that is ROT (redundant, obsolete and trivial)? If it’s ROT, wouldn’t it make more sense to get rid of it completely? Storage Savings.

Cleanup 49

Cleanup ROT Archiving GDPR 49

IG Guru

JUNE 19, 2019

The remaining 70% is ROT (redundant, obsolete, or trivial) whose only function is taking up valuable time and space resources. Healthcare organizations are notorious for having a large volume of patient records and information on hand. Given the […].

Information governance 40

Information governance Government ROT Access 40

ARMA International

AUGUST 19, 2020

ROT (redundant, outdated, trivial): A term that’s become common in information-related discussions, it has been added this year simply as ROT. The term may become “redundant, outdated, trivial (ROT)” to help those who are newer to the profession who may benefit from the descriptive term.

ROT 65

ROT Records Management Metadata Information governance 65

The Texas Record

JUNE 26, 2023

Disposition Dispose of the ROT—redundant, obsolete, trivial—items before creating a new file structure. They will still need to learn the new structure within a set period. Train new employees about the file structure and how they are managed. Consider building periodic refreshers into your records training.

Cleanup 40

Cleanup File names ROT Access 40

Thales Cloud Protection & Licensing

JANUARY 22, 2020

Within a cryptographic system that uses asymmetric cryptography, there is typically a Root of Trust (ROT) that can generally be trusted. ROT is most often protected by a hardened hardware module like an HSM. Root of Trust. Not all systems are created equally, so this trust isn’t predetermined.)

Cloud 142

Cloud Encryption ROT Security 142

Everteam

MARCH 27, 2019

We say 80% of a company’s content is ROT – redundant, obsolete and trivial – and that keeping it is causing real challenges including storage costs and the risk of theft (both intentionally and accidentally). We talk a lot about how you need to get control of the dark data spread across disconnected silos in your company.

ROT 73

ROT Archiving Metadata Analytics 73

AIIM

JULY 23, 2020

Some of the issues to consider here: Redundant, Outdated (or Obsolete), and Trivial Content (ROT): A migration takes long enough without including terabytes of outdated, personal, or irrelevant information.

Metadata 269

Metadata Records Management Data structuring Unstructured data 269

AIIM

FEBRUARY 7, 2019

In addition, we’re working on an IG Implementation plan that includes email, privacy, reducing ROT and other initiatives. We’re currently in the pilot phase of software implementation and some days the seas are calm and other days they’re a raging tempest. And all of this boils down to one thing, user adoption.

ECM 80

ECM Analytics Information governance ROT 80

Preservica

AUGUST 18, 2020

This is contained in the JSON and can be shown in the render tool but introduces the concept of link rot – how do we know that the information linked is the same as the time of tweeting or that the URL even still exists. The next extraction challenge is where the tweet contains a URL link to an external web page.

Digital preservation 105

Digital preservation Metadata ROT Archiving 105

Everteam

JANUARY 10, 2020

By connecting to places where information lives, indexing and classifying content and metadata, illuminating dark data, and targeting ROT for removal, organizations can reap the benefits of identifying their most valuable information assets. Everteam utilizes AI in software like everteam.discover, which aides in the inventorying process.

Information governance 52

Information governance Artificial Intelligence ROT Government 52

InfoGovNuggets

JULY 23, 2018

How deep did the cultural rot go? This comes amidst an investigation by the CFPB as to whether the way these products were marketed was legal. The last two years have been tough for Wells Fargo. File this one under (a) Governance and (b) Compliance. And I guess under (c) Information, as well, if you do business with Wells Fargo.

ROT 28

ROT Insurance Compliance Government 28

AIIM

JUNE 29, 2021

So, the flip side of information creation and retention is simply getting rid of ROT (information that is Redundant, Obsolete, or Trivial), and doing so safely, confidently, and seamlessly. The result: an unmitigated content mess! A big change we’ve seen over the past five years is the adoption of tools to automate this process.

Artificial Intelligence 224

Artificial Intelligence Cloud Metadata Content services 224

AIIM

JANUARY 5, 2018

I've taken quite a few vintage quilts out of attics, quilted them, and they are now in use daily and loved - versus rotting away. I also have a long arm quilting machine and actually quilt for myself and others as a hobby. For a side job and future (post retirement) career I also teach quilting techniques and classes.

ROT 99

ROT Data breaches Mining Risk 99

AIIM

OCTOBER 29, 2019

Disposition (especially of ROT): This may be the lowest of the low-hanging automation fruit. With the increased focus on privacy throughout the world and in nearly every industry sector, organizations cannot afford to do this at the “speed of paper.”.

Records Management 131

Records Management Metadata Compliance Privacy 131

InfoGovNuggets

FEBRUARY 22, 2018

“‘Success Theater’ Masked Rot at GE,” The Wall Street Journal , February 22, 2018 A1. GE’s CEO may have been too optimistic. “This culture of confidence trickled down the ranks … ” If the top boss has rose colored glasses, that view apparently permeates the organization.

ROT 28

ROT Compliance Access Government 28

AIIM

DECEMBER 19, 2019

Or is much of it redundant, outdated or obsolete, or trivial (ROT)? Determine the Value of the Information in the Source System: Does the source system store formal business records such as financial data, personnel files, contracts, etc.? Does it store information that can no longer be recreated?

Metadata 126

Metadata Records Management ROT Cleanup 126

The Texas Record

AUGUST 18, 2020

The ~4,000 humans who called the planet their home had to be saved by The Library’s data core (the mind of the aforementioned little girl) or else they would become the primary food source for the Vashta Nerada. Humans were also at risk of becoming data ghosts, which are like digital zombies as the result of data degradation (a.k.a.

Digital preservation 97

Digital preservation Libraries ROT Authentication 97

Preservica

MARCH 9, 2020

According to the report, vital digital information sources and assets are at risk due to link rot, obsolete file formats and media, and vendor abandonment of online services.

Digital preservation 40

Digital preservation ROT Archiving Compliance 40

Gimmal

JANUARY 12, 2022

Classification and proper records management techniques also help identify what needs to be retained and eliminate items that may be redundant, outdated, or trivial (aka ROT) without running afoul of regulations. Establishing an efficient solution begins by defining your needs.

FOIA 52

FOIA Information governance Records Management ROT 52

Everteam

MARCH 12, 2019

Data catalogs exist today to manage structured data and file analysis solutions exist to manage unstructured data.

Unstructured data 84

Unstructured data Metadata Information governance Government 84

JKevinParker

JULY 9, 2017

This is often a great time to clean up information ROT (redundant, obsolete, trivial). Here are some important considerations: If there are any information architecture changes required, the migration will be more complex than a simple "lift and shift" of content.

Cleanup 40

Cleanup Information architecture ROT Metadata 40

Brandeis Records Manager

FEBRUARY 9, 2018

Should it exclude responsibly destroying or deleting redundant, obsolete, and trivial (ROT) info? We should incorporate the term “info literacy” with our work, because the current application of “info literacy” constrains its broader implications. Should “info literacy” exclude caution when handling sensitive info and PII?

Records Management 46

Records Management Fact denial ROT Libraries 46

Everteam

APRIL 16, 2019

Separate the good information from the ROT. A good example here is identifying and dealing with ROT. Effective classification of your content provides many benefits with the ultimate benefit that it gives you greater visibility into your information: Identify sensitive information like PII, PCI, and other personal information.

Information governance 40

Information governance ROT Metadata Government 40

Everteam

DECEMBER 27, 2018

If it’s true that almost 80% of the information an organization has is ROT – redundant, obsolete and trivial, then there’s a ton of work to be done to find that information, clean it out and organize what’s left. The Critical Role Your Legal Team Plays in Information Governance. Chief Data Officer’s Role in Information Governance.

Information governance 40

Information governance Government GDPR Records Management 40

AIIM

MARCH 4, 2022

Much of their data is redundant, obsolete, or temporary (ROT), and many processes span only single legacy apps like ERP and others unique to electric utility apps such as Supervisory Control and Data Acquisition (SCADA) for controlling machinery and Asset Management for controlling field equipment. Content Services With Collaboration.

Content services 104

Content services Digital transformation Energy and Utilities Cloud 104

Gimmal

OCTOBER 31, 2017

In our next piece in this series, we'll examine how the need for GDPR compliance is affecting the way organizations are dispositioning records and ROT (redundant, obsolete, and trivial information), as well as which business systems are affected by this regulation. This is a promising sign, but May is fast approaching.

GDPR 58

GDPR Data Privacy Compliance Privacy 58

Archive-It

JULY 8, 2020

She brings her experience in book digitization, including as a Digitization Assistant with University of Alberta’s Digital Initiatives project, and her time as a Research Assistant documenting link and image rot using image recognition tools. As a Web Archivist, she’s interested in archiving social media around fan fiction.

Archiving 26

Archiving IT ROT Mining 26