5 Reasons Your Files are ROT(ting)


Redundant, obsolete, and trivial (ROT) information likely dominates your content stores. Whether it's your network file shares, EFSS locations such as Box and Dropbox, or even your e mail accounts, a large portion of content is essentially useless.

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When Pressing Delete Is OK: Learn How to Eliminate ROT in Your Organization


This causes enough problems by itself, but when you then add to the pile all the redundant, obsolete, and trivial (ROT) information you have in your systems, on your file shares, and in every other possible location, it’s a real nightmare. Don’t Let Your Information ROT. Don’t Collect It: As I’ve written in other contexts, the first step to dealing with ROT effectively is not to collect it in the first place. Identifying and Evaluating ROT.

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Hackers Are Passing Around a Megaleak of 2.2 Billion Records

WIRED Threat Level

The so-called Collections #1-5 represent a gargantuan, patched-together Frankenstein of rotting personal data. Security

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Top Image Systems to Showcase Its Accounts Payable Automation Solution for SAP at the DSAG Theme Day in St. Leon-Rot, Germany

Info Source

Leon-Rot, Germany, on September 19, 2018. Plano, Texas / Cologne, Germany – Top Image Systems Ltd. NASDAQ: TISA), a global innovator of intelligent content processing solutions, will showcase its next-generation accounts payable automation solution for SAP at the DSAG Theme Day, “Electronic Invoice Processing for SAP,” held in St.

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ESI, ROT, and LBJ – Thoughts on Data Management While Visiting the Lyndon Johnson Presidential Library: eDiscovery Trends

eDiscovery Daily

In 2016, a study by Veritas found that as much as 85% of ESI is Redundant, Obsolete, or Trivial (ROT). most of it ROT. How does your organization keep ROT at bay? The post ESI, ROT, and LBJ – Thoughts on Data Management While Visiting the Lyndon Johnson Presidential Library: eDiscovery Trends appeared first on CloudNine. Editor’s Note: If you love to read blogs about eDiscovery, you’ve undoubtedly read posts and articles by Jim Gill.

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Cleansing Your Content: What a Novel Idea


rot metadata intelligent records management robotic process automation concept searchingBelow is our second in a series of blog posts written by Carla Mulley, Vice President of Marketing at Concept Searching. Concept Searching and Gimmal are working together to offer more intelligent records management capabilities to organizations of all sizes.

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Porn Showed Upon on Legit News Sites Thanks to Internet Rot

WIRED Threat Level

Plus: China's pipeline probing, a Chromebook debacle, and more of the week's top security news. Security Security / Security News

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Retention vs. Records Management


By minimizing the redundant, obsolete, and trivial content (ROT) , your organization organically generates cost savings. ROT makes it more difficult to find what you need when you need it.

Build a Cloud-First Content Management Strategy in Three Simple Steps


Reduce Storage Costs – by getting rid of your ROT (redundant, obsolete or trivial) data BEFORE migration, plus the potential cost saving of infrastructure maintenance over license fees. It also reduces storage costs by eradicating ROT data.

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Webinar: Vital Steps for Healthcare to Develop Information Governance

IG Guru

The remaining 70% is ROT (redundant, obsolete, or trivial) whose only function is taking up valuable time and space resources. Healthcare organizations are notorious for having a large volume of patient records and information on hand. In fact, according to industry averages, only 25-30% of that information consists of vital or active records. Given the […]. The post Webinar: Vital Steps for Healthcare to Develop Information Governance appeared first on IG GURU.

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MS Teams Information Governance - A Checklist for Success


Put more intelligence into governance either by auto-tagging and categorizing content to kick off a retention workflow or by proactively managing the archival of business content and disposal of ROT.

Preserving your information from digital disasters


Digital disasters of systems are increasingly common due to a number of factors including human error, computer job error, natural and manmade disasters, cybercrime, bit rot, and file format obsolescence. The following blog was originally published in KM World.

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[Podcast] Exploring Artificial Intelligence for Content Authoring


Also on this episode , Kevin chats with Rikkert Engels , CEO of Xillio, about best practices in content services including, migration and integration, dealing with ROT, preparing for the future, and more. When I was a kid in grade school, I always hated homework because it often stood in the way of going outside to play with my friends. I can remember joking around with them and saying that we needed to build a robot to do our homework for us.

MyKings botnet operators already amassed at least $24 million

Security Affairs

Encryption used is a very simple ROT cipher, where the key is set to -1.” The MyKings botnet (aka Smominru or DarkCloud) is still alive and continues to spread, allowing its operators to make huge amounts of money.

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Avoid Compliance Nightmares and Clean Your Dark Data: Join the Webinar


Gartner, AIIM, all the research and advisory forms agree that over 80% of the information organizations store is ROT (redundant, trivial or obsolete). A lot of that ROT is what is hidden across your company applications and repositories. 35% of organizations believe the volume of information and data coming into their organizations will grow more than 5-fold in just the next two years; on average, organizations believe the volume of information will grow by 317%.

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What Can We Learn About the IG Profession from the ARMA InfoCon 2020 Taxonomy

ARMA International

ROT (redundant, outdated, trivial): A term that’s become common in information-related discussions, it has been added this year simply as ROT. Taxonomies can tell us a lot because they’re a reflection of what they organize.

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HSMs: Facilitating Key Management in a Hybrid Cloud Environment

Thales Cloud Protection & Licensing

Within a cryptographic system that uses asymmetric cryptography, there is typically a Root of Trust (ROT) that can generally be trusted. ROT is most often protected by a hardened hardware module like an HSM.

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Wells Fargo, revisited, again


How deep did the cultural rot go? “Wells Refunds Millions to Clients,” The Wall Street Journal , July 20, 2018 B1. Wells Fargo refunds insurance premiums to hundreds of thousands of customers who bought “add-on” services such as pet insurance, identity theft, home warranties, debt protection, and legal services. This comes amidst an investigation by the CFPB as to whether the way these products were marketed was legal.

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“‘Success Theater’ Masked Rot at GE,” The Wall Street Journal , February 22, 2018 A1. GE’s CEO may have been too optimistic. “This culture of confidence trickled down the ranks … ” If the top boss has rose colored glasses, that view apparently permeates the organization. If he or she reacts badly to bad news, do people stop bring bad news? One principle of compliance is that the tone at the top matters.

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Preserving Content from Closed Systems Part 2: Digital Preservation of Social Media


This is contained in the JSON and can be shown in the render tool but introduces the concept of link rot – how do we know that the information linked is the same as the time of tweeting or that the URL even still exists.

4 Ways to Determine ROI around Data Cleanup


To help you out, here are four ways you can pull together the numbers to determine the ROI from cleaning out redundant, duplicate and trivial information (ROT). And what about the information that is ROT (redundant, obsolete and trivial)? In the AIIM report on information governance , it was found that 40% of organizations manage between 40-76% content that is ROT. If it’s ROT, wouldn’t it make more sense to get rid of it completely?

Information Governance Pressure Points – 3 Common Areas of Failure


62% of organizations have essentially given up on the ROT problem, relegating it to manual approaches or simply keeping everything.

Implementing Information Management on SharePoint and Office365


That is, SharePoint is implemented and used very haphazardly: metadata is not standardized (where it exists at all), users create sites for a multitude of purposes, and then don't manage them; and a significant amount of the information created or pulled into SharePoint is redundant, outdated, or trivial (ROT), all of which make it harder for users to find their information. It's hard to overestimate the impact of SharePoint on the information management market.

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How to: Find and Clean out Your Dark Data with everteam.discover


We say 80% of a company’s content is ROT – redundant, obsolete and trivial – and that keeping it is causing real challenges including storage costs and the risk of theft (both intentionally and accidentally). As your team reviews and then deletes the file – if they confirm it is ROT , an audit trail is stored to show who deleted the file and when. We talk a lot about how you need to get control of the dark data spread across disconnected silos in your company.

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4 Steps in Streamlining Open Records Requests


Classification and proper records management techniques also help identify what needs to be retained and eliminate items that may be redundant, outdated, or trivial (aka ROT) without running afoul of regulations.


Does Your Content Drive Organizational Value?


So, the flip side of information creation and retention is simply getting rid of ROT (information that is Redundant, Obsolete, or Trivial), and doing so safely, confidently, and seamlessly.

Common Problems with Content Migrations


Some of the issues to consider here: Redundant, Outdated (or Obsolete), and Trivial Content (ROT): A migration takes long enough without including terabytes of outdated, personal, or irrelevant information.

Digital Fragility a "Ticking Time Bomb" for Enterprises says latest report


According to the report, vital digital information sources and assets are at risk due to link rot, obsolete file formats and media, and vendor abandonment of online services. CIOs, CMOs, and enterprise architects urged to address long-term preservation of digital information to protect corporate memory and future-proof brand assets.

Increase Business Asset Visibility and Action With An Information Asset Inventory


By connecting to places where information lives, indexing and classifying content and metadata, illuminating dark data, and targeting ROT for removal, organizations can reap the benefits of identifying their most valuable information assets.

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Integrating Structured and Unstructured Data; Are we there already?


In the end, we always talk about the same thing – providing the capabilities necessary to connect to your data and content repositories regardless of where or what they are, analyzing the data they contain, figuring out how to organize, enrich and classify it (and get rid of the ROT), and manage the good data according to your business and compliance policies.

AIIM19 session preview - Content Analytics & ECM Implementation across the Enterprise with John Daly


In addition, we’re working on an IG Implementation plan that includes email, privacy, reducing ROT and other initiatives. AIIM19 is coming soon to San Diego on March 26-28 and as usual the gathering will be the place to be for information management professionals.

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How to Manage Information - Growing Your Own Success


Some are nice to look at, but quickly proliferate to obscure those tasty fruits and vegetables until they rot. Weeds in our information come in the form of something called Information ROT (redundant, obsolete, and trivial). Here at AIIM, we believe that information is a business asset.

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Information Literacy and Records Management

Brandeis Records Manager

Should it exclude responsibly destroying or deleting redundant, obsolete, and trivial (ROT) info? George Despres, CRM. Program Director for University Records Management, Brandeis University. The content in this blog reflects the opinions of the author, and not of Brandeis University.). A 1989 report by the U.S.

RIM-brain in Movies and TV

The Texas Record

bit rot!). Ah, working from home! A great time to enjoy the creature comforts of our dwellings. But when your workplace is also your leisure space, wires can be crossed and you may develop what I’m calling “RIM-Brain.”

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Welcome new Archive-It teammates


She brings her experience in book digitization, including as a Digitization Assistant with University of Alberta’s Digital Initiatives project, and her time as a Research Assistant documenting link and image rot using image recognition tools. by the Archive-It team.

How Organizations Are Preparing for GDPR


In our next piece in this series, we'll examine how the need for GDPR compliance is affecting the way organizations are dispositioning records and ROT (redundant, obsolete, and trivial information), as well as which business systems are affected by this regulation. The General Data Protection Regulation, more commonly known as GDPR, has received an incredible amount of attention in the last year.


Records Management in the Intelligent Information Era


Disposition (especially of ROT): This may be the lowest of the low-hanging automation fruit. Defining a New Era of Records Management. Records management has traditionally been significantly focused on compliance. Compliance is important; to be sure; the more highly regulated an organization is, the more important compliance is. Every organization has to comply with something, even if it’s just tax and personnel regulations.

How to Perform a Content Migration - Your Checklist for Success


Or is much of it redundant, outdated or obsolete, or trivial (ROT)? You’ve made a New Year’s resolution to clean up one of your digital landfills. Congratulations! But where do you start? In this blog post, we present an approach and checklist for migrating your information from one system to another. While the details will differ depending on a number of factors (the systems being migrated from and to, the nature of the information being migrated, etc.),

How Content Services Are Enabling the Digital Transformation of Electric Utilities


Much of their data is redundant, obsolete, or temporary (ROT), and many processes span only single legacy apps like ERP and others unique to electric utility apps such as Supervisory Control and Data Acquisition (SCADA) for controlling machinery and Asset Management for controlling field equipment.

Part 2: OMG! Not another digital transformation article! Is it about the evolution from RIM to Content Services?

ARMA International

Auto-classification can leverage AI using RPA and ML / MT to analyze the digital content and categorize it, including redundant, obsolete, and temporary (ROT) [4] content. Much of the content will never be accessed, yet the cost to manage ROT content will continue to increase. Abstract.