Gimmal

APRIL 21, 2020

Redundant, obsolete, and trivial (ROT) information likely dominates your content stores. Whether it's your network file shares, EFSS locations such as Box and Dropbox, or even your e mail accounts, a large portion of content is essentially useless. While storage of this information may not be expensive on a relative scale, keeping it makes finding the information harder, increases the cost of eDiscovery, and leads to the wrong data being used.

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ROT Records Management IT Cloud 51

AIIM

JANUARY 22, 2020

This causes enough problems by itself, but when you then add to the pile all the redundant, obsolete, and trivial (ROT) information you have in your systems, on your file shares, and in every other possible location, it’s a real nightmare. Don’t Let Your Information ROT. Don’t Collect It: As I’ve written in other contexts, the first step to dealing with ROT effectively is not to collect it in the first place. Identifying and Evaluating ROT.

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ROT Cleanup Risk IT 64

WIRED Threat Level

JANUARY 30, 2019

The so-called Collections #1-5 represent a gargantuan, patched-together Frankenstein of rotting personal data. Security

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ROT Personal data Security 86

Document Imaging Report

AUGUST 31, 2018

Leon-Rot, Germany, on September 19, 2018. Plano, Texas / Cologne, Germany – Top Image Systems Ltd. NASDAQ: TISA), a global innovator of intelligent content processing solutions, will showcase its next-generation accounts payable automation solution for SAP at the DSAG Theme Day, “Electronic Invoice Processing for SAP,” held in St.

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ROT Analytics Compliance Access 40

eDiscovery Daily

JANUARY 25, 2018

In 2016, a study by Veritas found that as much as 85% of ESI is Redundant, Obsolete, or Trivial (ROT). most of it ROT. How does your organization keep ROT at bay? The post ESI, ROT, and LBJ – Thoughts on Data Management While Visiting the Lyndon Johnson Presidential Library: eDiscovery Trends appeared first on CloudNine. Editor’s Note: If you love to read blogs about eDiscovery, you’ve undoubtedly read posts and articles by Jim Gill.

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ROT Libraries Risk Education 31

Gimmal

MAY 29, 2018

rot metadata intelligent records management robotic process automation concept searchingBelow is our second in a series of blog posts written by Carla Mulley, Vice President of Marketing at Concept Searching. Concept Searching and Gimmal are working together to offer more intelligent records management capabilities to organizations of all sizes.

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ROT Marketing Metadata Records Management 51

InfoGoTo

JUNE 13, 2019

Data management and quality is a fundamental records management process that supports the elimination of redundant, obsolete and transitory (ROT) data that costs an organization time and money with increased storage cost and legal risk. Getting rid of ROT is the easiest thing any organization can do to improve its data quality and efficiency simply because the less ROT you have, the faster you can find what you need.

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ROT Information governance Government Records Management 64

IG Guru

JUNE 19, 2019

The remaining 70% is ROT (redundant, obsolete, or trivial) whose only function is taking up valuable time and space resources. Healthcare organizations are notorious for having a large volume of patient records and information on hand. In fact, according to industry averages, only 25-30% of that information consists of vital or active records. Given the […]. The post Webinar: Vital Steps for Healthcare to Develop Information Governance appeared first on IG GURU.

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ROT Information governance Government Access 40

Everteam

FEBRUARY 13, 2019

Gartner, AIIM, all the research and advisory forms agree that over 80% of the information organizations store is ROT (redundant, trivial or obsolete). A lot of that ROT is what is hidden across your company applications and repositories. 35% of organizations believe the volume of information and data coming into their organizations will grow more than 5-fold in just the next two years; on average, organizations believe the volume of information will grow by 317%.

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ROT Compliance Cloud IT 50

AIIM

AUGUST 7, 2019

Also on this episode , Kevin chats with Rikkert Engels , CEO of Xillio, about best practices in content services including, migration and integration, dealing with ROT, preparing for the future, and more. When I was a kid in grade school, I always hated homework because it often stood in the way of going outside to play with my friends. I can remember joking around with them and saying that we needed to build a robot to do our homework for us.

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Artificial Intelligence ROT Libraries Content services 51

ARMA International

AUGUST 19, 2020

ROT (redundant, outdated, trivial): A term that’s become common in information-related discussions, it has been added this year simply as ROT. Taxonomies can tell us a lot because they’re a reflection of what they organize.

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ROT Records Management Metadata Blockchain 59

Everteam

DECEMBER 17, 2018

To help you out, here are four ways you can pull together the numbers to determine the ROI from cleaning out redundant, duplicate and trivial information (ROT). And what about the information that is ROT (redundant, obsolete and trivial)? In the AIIM report on information governance , it was found that 40% of organizations manage between 40-76% content that is ROT. If it’s ROT, wouldn’t it make more sense to get rid of it completely?

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Cleanup ROT Archiving GDPR 46

Thales eSecurity

JANUARY 22, 2020

Within a cryptographic system that uses asymmetric cryptography, there is typically a Root of Trust (ROT) that can generally be trusted. ROT is most often protected by a hardened hardware module like an HSM. Organizations are actively working to prevent data breaches by encrypting their sensitive information. Encryption isn’t a foolproof security measure, however.

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ROT Encryption Cloud Marketing 87

Preservica

JUNE 8, 2020

Digital disasters of systems are increasingly common due to a number of factors including human error, computer job error, natural and manmade disasters, cybercrime, bit rot, and file format obsolescence. Here are examples of how disk rot, a natural disaster, and data breaches can cause monumental losses. The Ground Zero photos were recorded on CD-R disks (a recordable compact disk format) and those disks tend to rot over time.

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ROT Digital preservation Metadata Data breaches 40

InfoGoTo

DECEMBER 12, 2018

Assessing risk, prioritizing critical information, eliminating redundant, obsolete and trivial (ROT) content, evaluating threats, advocating training and awareness – so much of what IG does aligns closely with cybersecurity processes. It’s a logical partnership. Those who know and manage the data working closely with those who strive to protect it – information governance and IT functioning in tandem.

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Information governance ROT Government Big data 63

Everteam

MARCH 27, 2019

We say 80% of a company’s content is ROT – redundant, obsolete and trivial – and that keeping it is causing real challenges including storage costs and the risk of theft (both intentionally and accidentally). As your team reviews and then deletes the file – if they confirm it is ROT , an audit trail is stored to show who deleted the file and when. We talk a lot about how you need to get control of the dark data spread across disconnected silos in your company.

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ROT Metadata Archiving IT 62

InfoGovNuggets

JULY 23, 2018

How deep did the cultural rot go? “Wells Refunds Millions to Clients,” The Wall Street Journal , July 20, 2018 B1. Wells Fargo refunds insurance premiums to hundreds of thousands of customers who bought “add-on” services such as pet insurance, identity theft, home warranties, debt protection, and legal services. This comes amidst an investigation by the CFPB as to whether the way these products were marketed was legal.

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ROT Insurance Marketing Compliance 28

InfoGovNuggets

FEBRUARY 22, 2018

“‘Success Theater’ Masked Rot at GE,” The Wall Street Journal , February 22, 2018 A1. GE’s CEO may have been too optimistic. “This culture of confidence trickled down the ranks … ” If the top boss has rose colored glasses, that view apparently permeates the organization. If he or she reacts badly to bad news, do people stop bring bad news? One principle of compliance is that the tone at the top matters.

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ROT Compliance Communications Access 28

The Texas Record

AUGUST 18, 2020

bit rot!). Ah, working from home! A great time to enjoy the creature comforts of our dwellings. But when your workplace is also your leisure space, wires can be crossed and you may develop what I’m calling “RIM-Brain.”

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ROT Libraries Digital preservation Computer and Electronics 80

AIIM

NOVEMBER 17, 2017

That is, SharePoint is implemented and used very haphazardly: metadata is not standardized (where it exists at all), users create sites for a multitude of purposes, and then don't manage them; and a significant amount of the information created or pulled into SharePoint is redundant, outdated, or trivial (ROT), all of which make it harder for users to find their information. It's hard to overestimate the impact of SharePoint on the information management market.

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ROT Metadata Information governance Marketing 58

AIIM

JUNE 3, 2020

62% of organizations have essentially given up on the ROT problem, relegating it to manual approaches or simply keeping everything. Back in the day, when work was centralized in locations and on devices “within” the enterprise, it was reasonable to assume that control could most effectively be maintained by managing security at the firewall. Information security was largely a function of “keeping the bad guys out.”.

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Information governance Government ROT Digital transformation 64

AIIM

JULY 23, 2020

Some of the issues to consider here: Redundant, Outdated (or Obsolete), and Trivial Content (ROT): A migration takes long enough without including terabytes of outdated, personal, or irrelevant information.

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Metadata ROT Data structuring Unstructured data 97

Everteam

JANUARY 10, 2020

By connecting to places where information lives, indexing and classifying content and metadata, illuminating dark data, and targeting ROT for removal, organizations can reap the benefits of identifying their most valuable information assets. This week, Everteam hosted a webinar called Conducting an Information Assets Inventory. In this session, we covered the what, how, and why of an information asset inventory process. Below are some key takeaways from the discussion.

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ROT Artificial Intelligence Blockchain Metadata 40

Everteam

MARCH 12, 2019

In the end, we always talk about the same thing – providing the capabilities necessary to connect to your data and content repositories regardless of where or what they are, analyzing the data they contain, figuring out how to organize, enrich and classify it (and get rid of the ROT), and manage the good data according to your business and compliance policies.

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Unstructured data Metadata ROT Data structuring 69

InfoGoTo

MARCH 2, 2020

Organizations are making progress on applying IG practices to rid their organizations of redundant, obsolete or trivial (ROT) data. Organizations have long understood the value of information governance policy development, but for many, the task of implementing the discipline across the enterprise has been too easily shunted to the side in favor of more pressing priorities.

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ROT Information governance Digital transformation Risk 40

Preservica

AUGUST 18, 2020

This is contained in the JSON and can be shown in the render tool but introduces the concept of link rot – how do we know that the information linked is the same as the time of tweeting or that the URL even still exists.

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Digital preservation ROT Metadata Archiving 56

AIIM

NOVEMBER 12, 2020

Some are nice to look at, but quickly proliferate to obscure those tasty fruits and vegetables until they rot. Weeds in our information come in the form of something called Information ROT (redundant, obsolete, and trivial). Here at AIIM, we believe that information is a business asset.

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ROT Digital transformation Compliance Customer Experience 73

AIIM

FEBRUARY 7, 2019

In addition, we’re working on an IG Implementation plan that includes email, privacy, reducing ROT and other initiatives. AIIM19 is coming soon to San Diego on March 26-28 and as usual the gathering will be the place to be for information management professionals.

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ECM ROT Data migration Information governance 40

Preservica

MARCH 9, 2020

According to the report, vital digital information sources and assets are at risk due to link rot, obsolete file formats and media, and vendor abandonment of online services. CIOs, CMOs, and enterprise architects urged to address long-term preservation of digital information to protect corporate memory and future-proof brand assets.

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Digital preservation ROT Archiving Compliance 40

Everteam

APRIL 16, 2019

Separate the good information from the ROT. A good example here is identifying and dealing with ROT. One of the most important elements of an information governance program is the proper classification of your data. A central, formal classification scheme is critical, especially when much of the information – structured and unstructured – is used in multiple departments or teams across the organization.

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ROT Metadata Unstructured data GDPR 40

AIIM

DECEMBER 19, 2019

Or is much of it redundant, outdated or obsolete, or trivial (ROT)? You’ve made a New Year’s resolution to clean up one of your digital landfills. Congratulations! But where do you start? In this blog post, we present an approach and checklist for migrating your information from one system to another. While the details will differ depending on a number of factors (the systems being migrated from and to, the nature of the information being migrated, etc.),

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Metadata Cleanup ROT Records Management 54

AIIM

OCTOBER 29, 2019

Disposition (especially of ROT): This may be the lowest of the low-hanging automation fruit. Defining a New Era of Records Management. Records management has traditionally been significantly focused on compliance. Compliance is important; to be sure; the more highly regulated an organization is, the more important compliance is. Every organization has to comply with something, even if it’s just tax and personnel regulations.

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Records Management Metadata ROT Compliance 56

Everteam

FEBRUARY 6, 2019

To do that, they need to get buy-in (and funding) from executives to establish programs and processes that will: Clean out the information no longer needed, including ROT and information past its retention period or value to the business. Is the information your organization captures as important as the physical assets it owns or the money it makes? It should be, but figuring out how to put a value on your information isn’t easy or straightforward.

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ROT Metadata IT Marketing 54

Brandeis Records Manager

FEBRUARY 9, 2018

Should it exclude responsibly destroying or deleting redundant, obsolete, and trivial (ROT) info? George Despres, CRM. Program Director for University Records Management, Brandeis University. The content in this blog reflects the opinions of the author, and not of Brandeis University.). A 1989 report by the U.S.

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Records Management Fact denial ROT Libraries 44

Archive-It

JULY 8, 2020

She brings her experience in book digitization, including as a Digitization Assistant with University of Alberta’s Digital Initiatives project, and her time as a Research Assistant documenting link and image rot using image recognition tools. by the Archive-It team. The Archive-It team is growing!

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Archiving ROT Education Mining 20

Gimmal

OCTOBER 31, 2017

In our next piece in this series, we'll examine how the need for GDPR compliance is affecting the way organizations are dispositioning records and ROT (redundant, obsolete, and trivial information), as well as which business systems are affected by this regulation. The General Data Protection Regulation, more commonly known as GDPR, has received an incredible amount of attention in the last year.

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GDPR ROT Compliance Personal data 51

Everteam

DECEMBER 27, 2018

If it’s true that almost 80% of the information an organization has is ROT – redundant, obsolete and trivial, then there’s a ton of work to be done to find that information, clean it out and organize what’s left. 2018 was the year enterprises started seriously investing in their information governance programs.

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Information governance Cleanup ROT Government 40

Everteam

MARCH 19, 2019

Identify – Automatically find the ROT and sensitive information. It’s a simple problem that every organization has – finding and managing dark data – information spread across the organization, often hidden in systems and repositories. It starts with a use case: “I need to find duplicate, obsolete and sensitive information in hidden silos to reduce cost and risk.”.

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Compliance ROT Metadata Archiving 43

Everteam

JANUARY 22, 2019

ROT (redundant, obsolete and trivial) = ~80%. If 2018 showed us anything, it’s that information governance has captured the attention of organizations of all sizes. Maybe they don’t all refer to the work they do on ensuring their information is well governed as “information governance,” but they are thinking about what’s needed and doing the work to make it happen.

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Information governance Government Unstructured data ROT 52

AIIM

JANUARY 5, 2018

I've taken quite a few vintage quilts out of attics, quilted them, and they are now in use daily and loved - versus rotting away. Here’s your chance to get to know our AIIM18 speakers a little better before you get to San Antonio and see them live. We can’t wait to see you April 11-13th. Name Susan Sherrouse Email susan.sherrouse@fluor.com. LinkedIn Profile [link]. Job Title Principal Project Information Manager. Company Fluor.

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ROT Mining Education Risk 45