5 Reasons Your Files are ROT(ting)

Gimmal

Redundant, obsolete, and trivial (ROT) information likely dominates your content stores. Whether it's your network file shares, EFSS locations such as Box and Dropbox, or even your e mail accounts, a large portion of content is essentially useless.

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When Pressing Delete Is OK: Learn How to Eliminate ROT in Your Organization

AIIM

This causes enough problems by itself, but when you then add to the pile all the redundant, obsolete, and trivial (ROT) information you have in your systems, on your file shares, and in every other possible location, it’s a real nightmare. Don’t Let Your Information ROT. Don’t Collect It: As I’ve written in other contexts, the first step to dealing with ROT effectively is not to collect it in the first place. Identifying and Evaluating ROT.

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Hackers Are Passing Around a Megaleak of 2.2 Billion Records

WIRED Threat Level

The so-called Collections #1-5 represent a gargantuan, patched-together Frankenstein of rotting personal data. Security

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Free Webinar— Information Governance Plans Stalling? 5 Things You Need this Wednesday

IG Guru

AIIM Business Education Featured IG News Information Governance information privacy information security MER Records Management Risk News Security Sponsored Standards Access Ian Robert Moran Peggy Winton ROT

Top Image Systems to Showcase Its Accounts Payable Automation Solution for SAP at the DSAG Theme Day in St. Leon-Rot, Germany

Document Imaging Report

Leon-Rot, Germany, on September 19, 2018. Plano, Texas / Cologne, Germany – Top Image Systems Ltd. NASDAQ: TISA), a global innovator of intelligent content processing solutions, will showcase its next-generation accounts payable automation solution for SAP at the DSAG Theme Day, “Electronic Invoice Processing for SAP,” held in St.

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ESI, ROT, and LBJ – Thoughts on Data Management While Visiting the Lyndon Johnson Presidential Library: eDiscovery Trends

eDiscovery Daily

In 2016, a study by Veritas found that as much as 85% of ESI is Redundant, Obsolete, or Trivial (ROT). most of it ROT. How does your organization keep ROT at bay? The post ESI, ROT, and LBJ – Thoughts on Data Management While Visiting the Lyndon Johnson Presidential Library: eDiscovery Trends appeared first on CloudNine. Editor’s Note: If you love to read blogs about eDiscovery, you’ve undoubtedly read posts and articles by Jim Gill.

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The Chief Data Officer: A Key Advocate for Information Governance

InfoGoTo

Data management and quality is a fundamental records management process that supports the elimination of redundant, obsolete and transitory (ROT) data that costs an organization time and money with increased storage cost and legal risk.

Webinar: Vital Steps for Healthcare to Develop Information Governance

IG Guru

The remaining 70% is ROT (redundant, obsolete, or trivial) whose only function is taking up valuable time and space resources. Healthcare organizations are notorious for having a large volume of patient records and information on hand.

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5 Reasons Why Information Governance and Cybersecurity Go Hand in Hand

InfoGoTo

Assessing risk, prioritizing critical information, eliminating redundant, obsolete and trivial (ROT) content, evaluating threats, advocating training and awareness – so much of what IG does aligns closely with cybersecurity processes. It’s a logical partnership.

Avoid Compliance Nightmares and Clean Your Dark Data: Join the Webinar

Everteam

Gartner, AIIM, all the research and advisory forms agree that over 80% of the information organizations store is ROT (redundant, trivial or obsolete). A lot of that ROT is what is hidden across your company applications and repositories.

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HSMs: Facilitating Key Management in a Hybrid Cloud Environment

Thales eSecurity

Within a cryptographic system that uses asymmetric cryptography, there is typically a Root of Trust (ROT) that can generally be trusted. ROT is most often protected by a hardened hardware module like an HSM.

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[Podcast] Exploring Artificial Intelligence for Content Authoring

AIIM

Also on this episode , Kevin chats with Rikkert Engels , CEO of Xillio, about best practices in content services including, migration and integration, dealing with ROT, preparing for the future, and more. When I was a kid in grade school, I always hated homework because it often stood in the way of going outside to play with my friends. I can remember joking around with them and saying that we needed to build a robot to do our homework for us.

How to: Find and Clean out Your Dark Data with everteam.discover

Everteam

We say 80% of a company’s content is ROT – redundant, obsolete and trivial – and that keeping it is causing real challenges including storage costs and the risk of theft (both intentionally and accidentally).

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4 Ways to Determine ROI around Data Cleanup

Everteam

To help you out, here are four ways you can pull together the numbers to determine the ROI from cleaning out redundant, duplicate and trivial information (ROT). And what about the information that is ROT (redundant, obsolete and trivial)? In the AIIM report on information governance , it was found that 40% of organizations manage between 40-76% content that is ROT. If it’s ROT, wouldn’t it make more sense to get rid of it completely?

Information Governance Policy Development Is No Longer a ‘Nice to Have’

InfoGoTo

Organizations are making progress on applying IG practices to rid their organizations of redundant, obsolete or trivial (ROT) data.

Wells Fargo, revisited, again

InfoGovNuggets

How deep did the cultural rot go? “Wells Refunds Millions to Clients,” The Wall Street Journal , July 20, 2018 B1. Wells Fargo refunds insurance premiums to hundreds of thousands of customers who bought “add-on” services such as pet insurance, identity theft, home warranties, debt protection, and legal services. This comes amidst an investigation by the CFPB as to whether the way these products were marketed was legal.

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Increase Business Asset Visibility and Action With An Information Asset Inventory

Everteam

By connecting to places where information lives, indexing and classifying content and metadata, illuminating dark data, and targeting ROT for removal, organizations can reap the benefits of identifying their most valuable information assets.

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Masks

InfoGovNuggets

“‘Success Theater’ Masked Rot at GE,” The Wall Street Journal , February 22, 2018 A1. GE’s CEO may have been too optimistic. “This culture of confidence trickled down the ranks … ” If the top boss has rose colored glasses, that view apparently permeates the organization. If he or she reacts badly to bad news, do people stop bring bad news? One principle of compliance is that the tone at the top matters.

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Implementing Information Management on SharePoint and Office365

AIIM

It's hard to overestimate the impact of SharePoint on the information management market. Since its humble beginnings in 2001, it has grown to nearly 200 million seats and is found in every industry sector. If you're reading this blog post, you likely have SharePoint in your organization.

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Integrating Structured and Unstructured Data; Are we there already?

Everteam

“By 2022, 50% of organizations will include unstructured, semistructured and structured data within the same governance program, up from less than 10% today.” Gartner Market Guide for File Analytics.

AIIM19 session preview - Content Analytics & ECM Implementation across the Enterprise with John Daly

AIIM

In addition, we’re working on an IG Implementation plan that includes email, privacy, reducing ROT and other initiatives. AIIM19 is coming soon to San Diego on March 26-28 and as usual the gathering will be the place to be for information management professionals.

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Digital Fragility a "Ticking Time Bomb" for Enterprises says latest report

Preservica

According to the report, vital digital information sources and assets are at risk due to link rot, obsolete file formats and media, and vendor abandonment of online services. CIOs, CMOs, and enterprise architects urged to address long-term preservation of digital information to protect corporate memory and future-proof brand assets.

Tech Tuesday: Getting Started with Classification

Everteam

Separate the good information from the ROT. A good example here is identifying and dealing with ROT. One of the most important elements of an information governance program is the proper classification of your data.

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What is Infonomics and Why Should You Care?

Everteam

To do that, they need to get buy-in (and funding) from executives to establish programs and processes that will: Clean out the information no longer needed, including ROT and information past its retention period or value to the business.

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Information Literacy and Records Management

Brandeis Records Manager

Should it exclude responsibly destroying or deleting redundant, obsolete, and trivial (ROT) info? George Despres, CRM. Program Director for University Records Management, Brandeis University. The content in this blog reflects the opinions of the author, and not of Brandeis University.).

How Organizations Are Preparing for GDPR

Gimmal

In our next piece in this series, we'll examine how the need for GDPR compliance is affecting the way organizations are dispositioning records and ROT (redundant, obsolete, and trivial information), as well as which business systems are affected by this regulation.

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Manage Your Dark Content and Increase Compliance

Everteam

Identify – Automatically find the ROT and sensitive information. It’s a simple problem that every organization has – finding and managing dark data – information spread across the organization, often hidden in systems and repositories.

How to Perform a Content Migration - Your Checklist for Success

AIIM

Or is much of it redundant, outdated or obsolete, or trivial (ROT)? You’ve made a New Year’s resolution to clean up one of your digital landfills. Congratulations! But where do you start? In this blog post, we present an approach and checklist for migrating your information from one system to another. While the details will differ depending on a number of factors (the systems being migrated from and to, the nature of the information being migrated, etc.),

Records Management in the Intelligent Information Era

AIIM

Disposition (especially of ROT): This may be the lowest of the low-hanging automation fruit. Defining a New Era of Records Management. Records management has traditionally been significantly focused on compliance. Compliance is important; to be sure; the more highly regulated an organization is, the more important compliance is. Every organization has to comply with something, even if it’s just tax and personnel regulations.

Looking Back At Information Governance in 2018

Everteam

If it’s true that almost 80% of the information an organization has is ROT – redundant, obsolete and trivial, then there’s a ton of work to be done to find that information, clean it out and organize what’s left. 2018 was the year enterprises started seriously investing in their information governance programs.

Information Governance Innovations in 2019

Everteam

ROT (redundant, obsolete and trivial) = ~80%. If 2018 showed us anything, it’s that information governance has captured the attention of organizations of all sizes. Maybe they don’t all refer to the work they do on ensuring their information is well governed as “information governance,” but they are thinking about what’s needed and doing the work to make it happen.

URLs Aren’t Archives ¯_(?)_/¯, and Other Stories

The Schedule

Those of us in academic and legal environments have been dealing with link and citation rot for ages. I have not spent much time in recent months following the travails of media organizations such as Gawker and the Gothamist other than to casually peruse tweets on my timeline. A retweet caught my eye the other day, and here we are.

Susan Sherrouse AIIM18 Speaker Interview

AIIM

I've taken quite a few vintage quilts out of attics, quilted them, and they are now in use daily and loved - versus rotting away. Here’s your chance to get to know our AIIM18 speakers a little better before you get to San Antonio and see them live. We can’t wait to see you April 11-13th. Name Susan Sherrouse Email susan.sherrouse@fluor.com. LinkedIn Profile [link]. Job Title Principal Project Information Manager. Company Fluor.

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Content Cleanup and Migration Planning

JKevinParker

This is often a great time to clean up information ROT (redundant, obsolete, trivial). When planning a new content management system, you almost always have to plan for content migration. It doesn't matter if you are working with enterprise content, records, knowledge, data, or even web content. Migration means moving content from a source to a destination. Often it is from multiple sources to at least one destination.

The Digital Helix: Transforming Your Organization’s DNA To Thrive In The Digital Age (A Book Review)

Information is Currency

Now the most important asset for digital revolution to transform businesses is information and removing ROT while making crucial information available no matter if it’s declared a record or not. In late 2017 the AIIM On Air podcast recorded an episode where they interviewed Michael Gale on his new book, “The Digital Helix: Transforming Your Organization’s DNA to Thrive In The Digital Age,” which you can listen to here. I recently read the book and thoroughly enjoyed it.

Our Data Governance Is Broken. Let’s Reinvent It.

John Battelle's Searchblog

Neither of these kinds of ideas are even remotely possible – nor are the products of thousands of similar questions entrepreneurs might ask of the data rotting in plain sight across our poorly architected data economy.

“A Picture is Worth a Thousand Words”

Unwritten Record

On the farms – we must help harvest; fight blight, rot, disease; kill rodents and food-eating pests. “A picture is worth a thousand words… ” Or so the saying goes.

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[0day] [PoC] Risky design decisions in Google Chrome and Fedora desktop enable drive-by downloads

Scary Beasts Security

Is it possible that Linux desktop security has rotted Overview A confluence of two risky design choices, combined with various implementation issues, makes drive-by downloads possible with Google Chrome on Fedora.

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