5 Reasons Your Files are ROT(ting)

Gimmal

Redundant, obsolete, and trivial (ROT) information likely dominates your content stores. Whether it's your network file shares, EFSS locations such as Box and Dropbox, or even your e mail accounts, a large portion of content is essentially useless. While storage of this information may not be expensive on a relative scale, keeping it makes finding the information harder, increases the cost of eDiscovery, and leads to the wrong data being used.

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When Pressing Delete Is OK: Learn How to Eliminate ROT in Your Organization

AIIM

This causes enough problems by itself, but when you then add to the pile all the redundant, obsolete, and trivial (ROT) information you have in your systems, on your file shares, and in every other possible location, it’s a real nightmare. Don’t Let Your Information ROT. Don’t Collect It: As I’ve written in other contexts, the first step to dealing with ROT effectively is not to collect it in the first place. Identifying and Evaluating ROT.

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Hackers Are Passing Around a Megaleak of 2.2 Billion Records

WIRED Threat Level

The so-called Collections #1-5 represent a gargantuan, patched-together Frankenstein of rotting personal data. Security

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Top Image Systems to Showcase Its Accounts Payable Automation Solution for SAP at the DSAG Theme Day in St. Leon-Rot, Germany

Document Imaging Report

Leon-Rot, Germany, on September 19, 2018. Plano, Texas / Cologne, Germany – Top Image Systems Ltd. NASDAQ: TISA), a global innovator of intelligent content processing solutions, will showcase its next-generation accounts payable automation solution for SAP at the DSAG Theme Day, “Electronic Invoice Processing for SAP,” held in St.

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ESI, ROT, and LBJ – Thoughts on Data Management While Visiting the Lyndon Johnson Presidential Library: eDiscovery Trends

eDiscovery Daily

In 2016, a study by Veritas found that as much as 85% of ESI is Redundant, Obsolete, or Trivial (ROT). most of it ROT. How does your organization keep ROT at bay? The post ESI, ROT, and LBJ – Thoughts on Data Management While Visiting the Lyndon Johnson Presidential Library: eDiscovery Trends appeared first on CloudNine. Editor’s Note: If you love to read blogs about eDiscovery, you’ve undoubtedly read posts and articles by Jim Gill.

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Cleansing Your Content: What a Novel Idea

Gimmal

rot metadata intelligent records management robotic process automation concept searchingBelow is our second in a series of blog posts written by Carla Mulley, Vice President of Marketing at Concept Searching. Concept Searching and Gimmal are working together to offer more intelligent records management capabilities to organizations of all sizes.

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The Chief Data Officer: A Key Advocate for Information Governance

InfoGoTo

Data management and quality is a fundamental records management process that supports the elimination of redundant, obsolete and transitory (ROT) data that costs an organization time and money with increased storage cost and legal risk. Getting rid of ROT is the easiest thing any organization can do to improve its data quality and efficiency simply because the less ROT you have, the faster you can find what you need.

Webinar: Vital Steps for Healthcare to Develop Information Governance

IG Guru

The remaining 70% is ROT (redundant, obsolete, or trivial) whose only function is taking up valuable time and space resources. Healthcare organizations are notorious for having a large volume of patient records and information on hand. In fact, according to industry averages, only 25-30% of that information consists of vital or active records. Given the […]. The post Webinar: Vital Steps for Healthcare to Develop Information Governance appeared first on IG GURU.

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Avoid Compliance Nightmares and Clean Your Dark Data: Join the Webinar

Everteam

Gartner, AIIM, all the research and advisory forms agree that over 80% of the information organizations store is ROT (redundant, trivial or obsolete). A lot of that ROT is what is hidden across your company applications and repositories. 35% of organizations believe the volume of information and data coming into their organizations will grow more than 5-fold in just the next two years; on average, organizations believe the volume of information will grow by 317%.

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What Can We Learn About the IG Profession from the ARMA InfoCon 2020 Taxonomy

ARMA International

ROT (redundant, outdated, trivial): A term that’s become common in information-related discussions, it has been added this year simply as ROT. Taxonomies can tell us a lot because they’re a reflection of what they organize.

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5 Reasons Why Information Governance and Cybersecurity Go Hand in Hand

InfoGoTo

Assessing risk, prioritizing critical information, eliminating redundant, obsolete and trivial (ROT) content, evaluating threats, advocating training and awareness – so much of what IG does aligns closely with cybersecurity processes. It’s a logical partnership. Those who know and manage the data working closely with those who strive to protect it – information governance and IT functioning in tandem.

[Podcast] Exploring Artificial Intelligence for Content Authoring

AIIM

Also on this episode , Kevin chats with Rikkert Engels , CEO of Xillio, about best practices in content services including, migration and integration, dealing with ROT, preparing for the future, and more. When I was a kid in grade school, I always hated homework because it often stood in the way of going outside to play with my friends. I can remember joking around with them and saying that we needed to build a robot to do our homework for us.

HSMs: Facilitating Key Management in a Hybrid Cloud Environment

Thales eSecurity

Within a cryptographic system that uses asymmetric cryptography, there is typically a Root of Trust (ROT) that can generally be trusted. ROT is most often protected by a hardened hardware module like an HSM. Organizations are actively working to prevent data breaches by encrypting their sensitive information. Encryption isn’t a foolproof security measure, however.

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4 Ways to Determine ROI around Data Cleanup

Everteam

To help you out, here are four ways you can pull together the numbers to determine the ROI from cleaning out redundant, duplicate and trivial information (ROT). And what about the information that is ROT (redundant, obsolete and trivial)? In the AIIM report on information governance , it was found that 40% of organizations manage between 40-76% content that is ROT. If it’s ROT, wouldn’t it make more sense to get rid of it completely?

Preserving your information from digital disasters

Preservica

Digital disasters of systems are increasingly common due to a number of factors including human error, computer job error, natural and manmade disasters, cybercrime, bit rot, and file format obsolescence. Here are examples of how disk rot, a natural disaster, and data breaches can cause monumental losses. The Ground Zero photos were recorded on CD-R disks (a recordable compact disk format) and those disks tend to rot over time.

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How to: Find and Clean out Your Dark Data with everteam.discover

Everteam

We say 80% of a company’s content is ROT – redundant, obsolete and trivial – and that keeping it is causing real challenges including storage costs and the risk of theft (both intentionally and accidentally). As your team reviews and then deletes the file – if they confirm it is ROT , an audit trail is stored to show who deleted the file and when. We talk a lot about how you need to get control of the dark data spread across disconnected silos in your company.

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Wells Fargo, revisited, again

InfoGovNuggets

How deep did the cultural rot go? “Wells Refunds Millions to Clients,” The Wall Street Journal , July 20, 2018 B1. Wells Fargo refunds insurance premiums to hundreds of thousands of customers who bought “add-on” services such as pet insurance, identity theft, home warranties, debt protection, and legal services. This comes amidst an investigation by the CFPB as to whether the way these products were marketed was legal.

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RIM-brain in Movies and TV

The Texas Record

bit rot!). Ah, working from home! A great time to enjoy the creature comforts of our dwellings. But when your workplace is also your leisure space, wires can be crossed and you may develop what I’m calling “RIM-Brain.”

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Masks

InfoGovNuggets

“‘Success Theater’ Masked Rot at GE,” The Wall Street Journal , February 22, 2018 A1. GE’s CEO may have been too optimistic. “This culture of confidence trickled down the ranks … ” If the top boss has rose colored glasses, that view apparently permeates the organization. If he or she reacts badly to bad news, do people stop bring bad news? One principle of compliance is that the tone at the top matters.

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Information Governance Policy Development Is No Longer a ‘Nice to Have’

InfoGoTo

Organizations are making progress on applying IG practices to rid their organizations of redundant, obsolete or trivial (ROT) data. Organizations have long understood the value of information governance policy development, but for many, the task of implementing the discipline across the enterprise has been too easily shunted to the side in favor of more pressing priorities.

Common Problems with Content Migrations

AIIM

Some of the issues to consider here: Redundant, Outdated (or Obsolete), and Trivial Content (ROT): A migration takes long enough without including terabytes of outdated, personal, or irrelevant information.

Information Governance Pressure Points – 3 Common Areas of Failure

AIIM

62% of organizations have essentially given up on the ROT problem, relegating it to manual approaches or simply keeping everything. Back in the day, when work was centralized in locations and on devices “within” the enterprise, it was reasonable to assume that control could most effectively be maintained by managing security at the firewall. Information security was largely a function of “keeping the bad guys out.”.

Implementing Information Management on SharePoint and Office365

AIIM

That is, SharePoint is implemented and used very haphazardly: metadata is not standardized (where it exists at all), users create sites for a multitude of purposes, and then don't manage them; and a significant amount of the information created or pulled into SharePoint is redundant, outdated, or trivial (ROT), all of which make it harder for users to find their information. It's hard to overestimate the impact of SharePoint on the information management market.

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Increase Business Asset Visibility and Action With An Information Asset Inventory

Everteam

By connecting to places where information lives, indexing and classifying content and metadata, illuminating dark data, and targeting ROT for removal, organizations can reap the benefits of identifying their most valuable information assets. This week, Everteam hosted a webinar called Conducting an Information Assets Inventory. In this session, we covered the what, how, and why of an information asset inventory process. Below are some key takeaways from the discussion.

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Integrating Structured and Unstructured Data; Are we there already?

Everteam

In the end, we always talk about the same thing – providing the capabilities necessary to connect to your data and content repositories regardless of where or what they are, analyzing the data they contain, figuring out how to organize, enrich and classify it (and get rid of the ROT), and manage the good data according to your business and compliance policies.

Preserving Content from Closed Systems Part 2: Digital Preservation of Social Media

Preservica

This is contained in the JSON and can be shown in the render tool but introduces the concept of link rot – how do we know that the information linked is the same as the time of tweeting or that the URL even still exists.

Digital Fragility a "Ticking Time Bomb" for Enterprises says latest report

Preservica

According to the report, vital digital information sources and assets are at risk due to link rot, obsolete file formats and media, and vendor abandonment of online services. CIOs, CMOs, and enterprise architects urged to address long-term preservation of digital information to protect corporate memory and future-proof brand assets.

AIIM19 session preview - Content Analytics & ECM Implementation across the Enterprise with John Daly

AIIM

In addition, we’re working on an IG Implementation plan that includes email, privacy, reducing ROT and other initiatives. AIIM19 is coming soon to San Diego on March 26-28 and as usual the gathering will be the place to be for information management professionals.

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Welcome new Archive-It teammates

Archive-It

She brings her experience in book digitization, including as a Digitization Assistant with University of Alberta’s Digital Initiatives project, and her time as a Research Assistant documenting link and image rot using image recognition tools. by the Archive-It team. The Archive-It team is growing!

Tech Tuesday: Getting Started with Classification

Everteam

Separate the good information from the ROT. A good example here is identifying and dealing with ROT. One of the most important elements of an information governance program is the proper classification of your data. A central, formal classification scheme is critical, especially when much of the information – structured and unstructured – is used in multiple departments or teams across the organization.

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How to Perform a Content Migration - Your Checklist for Success

AIIM

Or is much of it redundant, outdated or obsolete, or trivial (ROT)? You’ve made a New Year’s resolution to clean up one of your digital landfills. Congratulations! But where do you start? In this blog post, we present an approach and checklist for migrating your information from one system to another. While the details will differ depending on a number of factors (the systems being migrated from and to, the nature of the information being migrated, etc.),

Records Management in the Intelligent Information Era

AIIM

Disposition (especially of ROT): This may be the lowest of the low-hanging automation fruit. Defining a New Era of Records Management. Records management has traditionally been significantly focused on compliance. Compliance is important; to be sure; the more highly regulated an organization is, the more important compliance is. Every organization has to comply with something, even if it’s just tax and personnel regulations.

What is Infonomics and Why Should You Care?

Everteam

To do that, they need to get buy-in (and funding) from executives to establish programs and processes that will: Clean out the information no longer needed, including ROT and information past its retention period or value to the business. Is the information your organization captures as important as the physical assets it owns or the money it makes? It should be, but figuring out how to put a value on your information isn’t easy or straightforward.

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Information Literacy and Records Management

Brandeis Records Manager

Should it exclude responsibly destroying or deleting redundant, obsolete, and trivial (ROT) info? George Despres, CRM. Program Director for University Records Management, Brandeis University. The content in this blog reflects the opinions of the author, and not of Brandeis University.). A 1989 report by the U.S.

Looking Back At Information Governance in 2018

Everteam

If it’s true that almost 80% of the information an organization has is ROT – redundant, obsolete and trivial, then there’s a ton of work to be done to find that information, clean it out and organize what’s left. 2018 was the year enterprises started seriously investing in their information governance programs.

How Organizations Are Preparing for GDPR

Gimmal

In our next piece in this series, we'll examine how the need for GDPR compliance is affecting the way organizations are dispositioning records and ROT (redundant, obsolete, and trivial information), as well as which business systems are affected by this regulation. The General Data Protection Regulation, more commonly known as GDPR, has received an incredible amount of attention in the last year.

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Manage Your Dark Content and Increase Compliance

Everteam

Identify – Automatically find the ROT and sensitive information. It’s a simple problem that every organization has – finding and managing dark data – information spread across the organization, often hidden in systems and repositories. It starts with a use case: “I need to find duplicate, obsolete and sensitive information in hidden silos to reduce cost and risk.”.

Information Governance Innovations in 2019

Everteam

ROT (redundant, obsolete and trivial) = ~80%. If 2018 showed us anything, it’s that information governance has captured the attention of organizations of all sizes. Maybe they don’t all refer to the work they do on ensuring their information is well governed as “information governance,” but they are thinking about what’s needed and doing the work to make it happen.

URLs Aren’t Archives ¯_(?)_/¯, and Other Stories

The Schedule

Those of us in academic and legal environments have been dealing with link and citation rot for ages. I have not spent much time in recent months following the travails of media organizations such as Gawker and the Gothamist other than to casually peruse tweets on my timeline. A retweet caught my eye the other day, and here we are.

Susan Sherrouse AIIM18 Speaker Interview

AIIM

I've taken quite a few vintage quilts out of attics, quilted them, and they are now in use daily and loved - versus rotting away. Here’s your chance to get to know our AIIM18 speakers a little better before you get to San Antonio and see them live. We can’t wait to see you April 11-13th. Name Susan Sherrouse Email susan.sherrouse@fluor.com. LinkedIn Profile [link]. Job Title Principal Project Information Manager. Company Fluor.

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