Gimmal

AUGUST 17, 2023

Redundant, obsolete, and trivial (ROT) information likely dominates your content stores. We collect data from organizations every day to understand why information governance problems exist, and there are generally five reason your files are ROT(ting). Five Reasons Your Files are ROT(ting) 1.

ROT 52

ROT Metadata Cleanup Records Management 52

AIIM

AUGUST 10, 2021

Put more intelligence into governance either by auto-tagging and categorizing content to kick off a retention workflow or by proactively managing the archival of business content and disposal of ROT. Prioritize day-forward automated classification , particularly for email, process archives, and routine inbound content.

Information governance 204

Information governance Government ROT Unstructured data 204

AIIM

AUGUST 7, 2019

Also on this episode , Kevin chats with Rikkert Engels , CEO of Xillio, about best practices in content services including, migration and integration, dealing with ROT, preparing for the future, and more. Chris, together with his AI co-author AIME, explore how these technologies have the power to amplify human ability and business outcomes.

Artificial Intelligence 117

Artificial Intelligence ROT Content services Libraries 117

AIIM

JUNE 3, 2020

62% of organizations have essentially given up on the ROT problem, relegating it to manual approaches or simply keeping everything. Key Stats on Information “end points”. Only 40% have automated processes to ensure the deletion of personal information.

Information governance 203

Information governance Government ROT Digital transformation 203

AIIM

NOVEMBER 17, 2017

Second, because users don't understand the purpose of or value of SharePoint, and because they can't seem to make it work for them, they don't use it and go back to other, less sanctioned ways of working.

Metadata 136

Metadata ROT Government Information governance 136

Krebs on Security

FEBRUARY 5, 2023

The Twitter account for the Lizard Squad tweeted the news of Kivimäki’s non-sentencing triumphantly: “All the people that said we would rot in prison don’t want to comprehend what we’ve been saying since the beginning, we have free passes.”

ROT 274

ROT Security Access IT 274

Gimmal

FEBRUARY 21, 2022

By minimizing the redundant, obsolete, and trivial content (ROT) , your organization organically generates cost savings. ROT makes it more difficult to find what you need when you need it. Retention is a strategy that focuses on reducing the volume of information your company has to manage.

Records Management 96

Records Management ROT Compliance Paper 96

The Last Watchdog

SEPTEMBER 24, 2024

This may go against a data broker’s interests, but the first lesson is to ensure they reduce the amount of PII and remove redundant, obsolete, and trivial data (ROT). As it was, in the case of NPD the leaks came in spurts, with several types of data – much of it was erroneous.

Authentication 216

Authentication IT ROT Compliance 216

Gimmal

JANUARY 16, 2025

Apply ROT data remediation to purge unused or obsolete files Establish Clear Governance Strong governance structures ensure consistent application of retention policies: 1. Schedule ROT Data Remediation tasks to keep systems clutter-free 3. Employ varying retention periods and storage levels to prevent unnecessary overhead.

ROT 52

ROT Artificial Intelligence Information governance Compliance 52

AIIM

JULY 23, 2020

Some of the issues to consider here: Redundant, Outdated (or Obsolete), and Trivial Content (ROT): A migration takes long enough without including terabytes of outdated, personal, or irrelevant information.

Metadata 269

Metadata Data structuring Records Management ROT 269

OpenText Information Management

FEBRUARY 11, 2025

In conjunction with a content management platform, get existing content ready to be used safely and effectively for GenAI: Decide what information is available to GenAIand what is not Identify which content needs to be cleansed, tagged and categorized Tag data that contains personally identifiable information (PII) and redundant, obsolete and trivial (..)

Analytics 64

Analytics ROT Unstructured data Archiving 64

Info Source

AUGUST 31, 2018

Leon-Rot, Germany, on September 19, 2018. (NASDAQ: TISA), a global innovator of intelligent content processing solutions, will showcase its next-generation accounts payable automation solution for SAP at the DSAG Theme Day, “Electronic Invoice Processing for SAP,” held in St.

ROT 40

ROT Analytics IT Compliance 40

eDiscovery Daily

JANUARY 25, 2018

In 2016, a study by Veritas found that as much as 85% of ESI is Redundant, Obsolete, or Trivial (ROT). most of it ROT. How does your organization keep ROT at bay? A Fortune 500 company in 2018 might create five floors worth of data every year (or more!), So, what do you think?

ROT 34

ROT Libraries Information governance Risk 34

OpenText Information Management

AUGUST 29, 2024

Addressing issues like ROT data—redundant, obsolete, or trivial information—is critical to maintaining data relevance and utility. Only then is it possible to ensure the AI systems are both trustworthy and effective. And establishing trust starts with a comprehensive approach to data and identity management.

ROT 110

ROT Artificial Intelligence Risk Paper 110

Gimmal

OCTOBER 14, 2024

“eDiscovery fire drills in organizations large and small are like an annual checkup that finds the ROT data bloat associated with poor information governance lifecycle practices,” says Greg Buckles of eDiscovery Journal.

ROT 52

ROT Digital preservation Information governance Archiving 52

Thales Cloud Protection & Licensing

JANUARY 22, 2020

Within a cryptographic system that uses asymmetric cryptography, there is typically a Root of Trust (ROT) that can generally be trusted. ROT is most often protected by a hardened hardware module like an HSM. Root of Trust. Not all systems are created equally, so this trust isn’t predetermined.)

Cloud 110

Cloud ROT Encryption Marketing 110

John Battelle's Searchblog

APRIL 21, 2023

The narrative that Buzzfeed News failed because Jonah Peretti didn’t focus on profitability, or because it was too dependent on Facebook, or because the SPAC market collapsed, is just shellac on systemic rot. Everyone in this business knows it, and its time they said the quiet part out loud.

ROT 124

ROT Marketing IT 124

AIIM

JUNE 29, 2021

So, the flip side of information creation and retention is simply getting rid of ROT (information that is Redundant, Obsolete, or Trivial), and doing so safely, confidently, and seamlessly. The result: an unmitigated content mess! A big change we’ve seen over the past five years is the adoption of tools to automate this process.

Artificial Intelligence 223

Artificial Intelligence Content services Cloud Paper 223

Everteam

FEBRUARY 13, 2019

Gartner, AIIM, all the research and advisory forms agree that over 80% of the information organizations store is ROT (redundant, trivial or obsolete). A lot of that ROT is what is hidden across your company applications and repositories.

Compliance 56

Compliance ROT Government Cloud 56

Everteam

MARCH 27, 2019

We say 80% of a company’s content is ROT – redundant, obsolete and trivial – and that keeping it is causing real challenges including storage costs and the risk of theft (both intentionally and accidentally). We talk a lot about how you need to get control of the dark data spread across disconnected silos in your company.

ROT 73

ROT Archiving Analytics Metadata 73

AIIM

OCTOBER 29, 2019

Disposition (especially of ROT): This may be the lowest of the low-hanging automation fruit. With the increased focus on privacy throughout the world and in nearly every industry sector, organizations cannot afford to do this at the “speed of paper.”.

Records Management 131

Records Management Metadata Compliance Analytics 131

Preservica

AUGUST 18, 2020

This is contained in the JSON and can be shown in the render tool but introduces the concept of link rot – how do we know that the information linked is the same as the time of tweeting or that the URL even still exists. The next extraction challenge is where the tweet contains a URL link to an external web page.

Digital preservation 105

Digital preservation Metadata ROT Archiving 105

AIIM

JANUARY 5, 2018

I've taken quite a few vintage quilts out of attics, quilted them, and they are now in use daily and loved - versus rotting away. I also have a long arm quilting machine and actually quilt for myself and others as a hobby. For a side job and future (post retirement) career I also teach quilting techniques and classes.

ROT 99

ROT Mining Data breaches Risk 99

Everteam

DECEMBER 17, 2018

To help you out, here are four ways you can pull together the numbers to determine the ROI from cleaning out redundant, duplicate and trivial information (ROT). And what about the information that is ROT (redundant, obsolete and trivial)? If it’s ROT, wouldn’t it make more sense to get rid of it completely? Storage Savings.

Cleanup 49

Cleanup ROT Archiving Compliance 49

Preservica

JUNE 8, 2020

Digital disasters of systems are increasingly common due to a number of factors including human error, computer job error, natural and manmade disasters, cybercrime, bit rot, and file format obsolescence. Here are examples of how disk rot, a natural disaster, and data breaches can cause monumental losses.

ROT 52

ROT Digital preservation Data breaches Archiving 52

AIIM

FEBRUARY 7, 2019

In addition, we’re working on an IG Implementation plan that includes email, privacy, reducing ROT and other initiatives. We’re currently in the pilot phase of software implementation and some days the seas are calm and other days they’re a raging tempest. And all of this boils down to one thing, user adoption.

ECM 80

ECM Analytics ROT Information governance 80

ARMA International

AUGUST 19, 2020

ROT (redundant, outdated, trivial): A term that’s become common in information-related discussions, it has been added this year simply as ROT. The term may become “redundant, outdated, trivial (ROT)” to help those who are newer to the profession who may benefit from the descriptive term.

ROT 65

ROT Records Management Metadata Artificial Intelligence 65

IG Guru

JUNE 19, 2019

The remaining 70% is ROT (redundant, obsolete, or trivial) whose only function is taking up valuable time and space resources. Healthcare organizations are notorious for having a large volume of patient records and information on hand. Given the […].

Information governance 40

Information governance ROT Government Access 40

Everteam

MARCH 12, 2019

Data catalogs exist today to manage structured data and file analysis solutions exist to manage unstructured data.

Unstructured data 84

Unstructured data Metadata Information governance Government 84

Everteam

JANUARY 10, 2020

By connecting to places where information lives, indexing and classifying content and metadata, illuminating dark data, and targeting ROT for removal, organizations can reap the benefits of identifying their most valuable information assets. Everteam utilizes AI in software like everteam.discover, which aides in the inventorying process.

Artificial Intelligence 52

Artificial Intelligence Information governance ROT Government 52

Gimmal

OCTOBER 2, 2024

By creating a detailed inventory of your data assets, you can identify gaps, redundancies, and ROT (Redundant, Obsolete, Trivial) data, as well as classify information according to its relevance to your AI use cases. The SDA tool also identifies sensitive data and ROT data that may pose security risks or hinder AI performance.

ROT 52

ROT Unstructured data Government Compliance 52

ARMA International

APRIL 22, 2024

This provides multiple business benefits, including: keeping records and information in their proper places; making FOIA requests, litigation holds, and data calls possible and timely; enabling more accurate audits; and mitigating risks associated with information ROT and access controls.

ROT 52

ROT FOIA Records Management Information governance 52

InfoGovNuggets

FEBRUARY 22, 2018

“‘Success Theater’ Masked Rot at GE,” The Wall Street Journal , February 22, 2018 A1. GE’s CEO may have been too optimistic. “This culture of confidence trickled down the ranks … ” If the top boss has rose colored glasses, that view apparently permeates the organization.

ROT 28

ROT Compliance Communications Access 28

InfoGovNuggets

JULY 23, 2018

How deep did the cultural rot go? This comes amidst an investigation by the CFPB as to whether the way these products were marketed was legal. The last two years have been tough for Wells Fargo. File this one under (a) Governance and (b) Compliance. And I guess under (c) Information, as well, if you do business with Wells Fargo.

ROT 28

ROT Insurance Compliance Marketing 28

Gimmal

OCTOBER 31, 2017

In our next piece in this series, we'll examine how the need for GDPR compliance is affecting the way organizations are dispositioning records and ROT (redundant, obsolete, and trivial information), as well as which business systems are affected by this regulation. This is a promising sign, but May is fast approaching.

GDPR 58

GDPR Compliance Data Privacy Personal data 58

The Texas Record

JUNE 26, 2023

Disposition Dispose of the ROT—redundant, obsolete, trivial—items before creating a new file structure. They will still need to learn the new structure within a set period. Train new employees about the file structure and how they are managed. Consider building periodic refreshers into your records training.

Cleanup 40

Cleanup File names ROT Access 40

Brandeis Records Manager

FEBRUARY 9, 2018

Should it exclude responsibly destroying or deleting redundant, obsolete, and trivial (ROT) info? We should incorporate the term “info literacy” with our work, because the current application of “info literacy” constrains its broader implications. Should “info literacy” exclude caution when handling sensitive info and PII?

Records Management 46

Records Management Fact denial ROT Libraries 46