National Archives Records Express

JULY 24, 2023

A records inventory should identify the records’ completeness, any gaps in coverage or missing records, the presence of mixed-media records, the records schedule, date range, access or use restrictions, and storage location.

Metadata 97

Metadata Digital preservation Archiving Data migration 97

AIIM

MARCH 4, 2021

In that instance, it is the final version that is the record and would be captured, while the earlier drafts might be saved for a short period of time or even discarded immediately. Much of that context is captured in the form of metadata. Place the record into a controlled environment. What is the Purpose of Capture?

Information capture 137

Information capture Digital transformation Records Management Metadata 137

The Schedule

OCTOBER 18, 2018

The Records Management Section (RMS) Steering Committee exists to direct and focus the annual business of the section, as well as to foster connections and professional growth amongst section members. Alex is the University Records Manager at the University of Pittsburgh, where he has worked for five years. Toner, Chair.

Records Management 40

Records Management Archiving Libraries Metadata 40

AIIM

DECEMBER 19, 2019

It could be that the system is no longer supported by the vendor, making it increasingly difficult to access the information in that system over time. Two key considerations here: No permanent/irreversible actions should be taken without consulting with records management, legal, etc. Content Migration Phase 2: Planning.

Metadata 104

Metadata Records Management ROT Cleanup 104

Everteam

MARCH 16, 2023

Web Master 16 March 2023 Electronic document management (EDM) is a major challenge for companies that are looking to store and manage digital documents efficiently. In this article, we’ll look at how to speed up your electronic records management system and automate the archiving process.

Metadata 52

Metadata Archiving Records Management Compliance 52

The Texas Record

JUNE 28, 2021

When we talk about records management on this blog, we often use the “R.I.M.” ” or “RIM” acronym as a shorthand way to refer to the “records and information management” field. But how is information governance any different than records management? Extra Phases.

Information governance 98

Information governance Government Records Management e-Discovery 98

Preservica

FEBRUARY 20, 2020

The volume, diversity and longevity of land records, including maps, recorded instruments and indexes, offers a powerful business case for enterprise-scale digital records preservation capabilities for government in order to fulfill public records laws and historical interests. Electronic Records Preservation.

Digital preservation 81

Digital preservation Records Management Metadata Archiving 81

The Texas Record

APRIL 26, 2021

We consider the Public Information Act, which provides a mechanism for citizens to access government records. And finally—this is where TSLAC comes in—we’ve got records management laws that ensure that the records required to be kept by governmental entities are kept for a reasonable amount of time.

Paper 98

Paper Records Management Government Education 98

The Texas Record

NOVEMBER 26, 2019

Ellis took us through a brief tour of history, discussing the various paradigm shifts that have occurred in the records management universe over the years. What will be the hegemony that drives future records managers? Ryan Ellis illustrating how records management expectations change over time.

ECM 52

ECM Records Management Artificial Intelligence Metadata 52

Armstrong Archives

DECEMBER 18, 2023

At Armstrong Archives, we know the complexities of document management, and that’s why our services extend well beyond traditional document storage. We are a premier provider of complete records management services. These might include legal documents, financial records, or client information.

Archiving 52

Archiving Paper Records Management Compliance 52

The Texas Record

SEPTEMBER 3, 2021

For local governments, this means that all previous versions of 13 TAC §7 will be obsolete, and we recommend your organization accesses the updated rules in order to follow the most updated version of Bulletin B. Public Access to Electronic Records Previous section was removed in its entirety This section has been incorporated into the new 7.77

Records Management 96

Records Management Government Metadata Authentication 96

The Schedule

OCTOBER 11, 2018

A recent assignment for one of her classes was to interview a practicing Archivist and/or Records Manager about the “qualified practices” of the profession and write up a paper/presentation/something else summarizing and analyzing it. What made you want to switch from archives to records management?

Archiving 75

Archiving Records Management Education Paper 75

The Texas Record

NOVEMBER 26, 2019

Ellis took us through a brief tour of history, discussing the various paradigm shifts that have occurred in the records management universe over the years. What will be the hegemony that drives future records managers? Ryan Ellis illustrating how records management expectations change over time.

ECM 40

ECM Records Management Artificial Intelligence Metadata 40

The Schedule

AUGUST 4, 2020

Last week, over 130 people came together via Zoom for the annual meeting of the SAA Records Management Section. We first had a visit from Cal Lee, editor of The American Archivist , who made a plug for submissions of records management related articles. You can find submission guidelines here.

Archiving 40

Archiving Records Management Education Metadata 40

ARMA International

AUGUST 19, 2020

Now, many of the terms in our taxonomy represent common themes you’d expect to see at an ARMA conference, terms like “records management,” “information governance,” and “information management.” On the need to reflect more clarity, a great example is the term “records management.”

ROT 65

ROT Records Management Metadata Artificial Intelligence 65

The Texas Record

OCTOBER 6, 2021

Throughout this month, the records management assistance unit will be taking a closer look into multidisciplinary issues that require input from both records managers and archivists— collaboration between these two professions is the key to solving many RIM-related obstacles.

Archiving 98

Archiving Records Management Libraries Metadata 98

The Texas Record

SEPTEMBER 19, 2019

Tune in monthly for a curated collection of articles we found interesting on a broad range of topics; some which are directly related to records management and others which might share common themes. ” Is Imaging Right for the Records? “ Managing Legacy Paper Files in the Digital Era “- ARMA Magazine.

Paper 53

Paper Records Management Archiving Metadata 53

Brandeis Records Manager

JULY 28, 2016

Program Director for University Records Management, Brandeis University. A colleague at another university recently polled a listserv group of records managers in Higher Ed. The survey probed the records management programs’ locations within the organization. George Despres, CRM.

Records Management 52

Records Management Libraries Unstructured data Honeypots 52

ARMA International

SEPTEMBER 26, 2022

What if your organization’s entire records team won the lottery today and quit? What would happen to your records program? If you had a records management playbook in place, your newly hired team could hit the ground running! The Benefits of Using a Records Management Playbook. What is a Playbook?

Records Management 116

Records Management e-Discovery IT Government 116

IGI

OCTOBER 25, 2017

This provides insight into the applications and systems through which personal data travels, as well as access points. Accordingly, understanding the data flow may identify a subset of employees that have access to the personal data or records that require more detailed processes, training, and communications. Augment Metadata.

Personal data 22

Personal data Records Management GDPR Metadata 22

AIIM

JANUARY 30, 2019

The vision is to free humans from performing mundane and repetitive business tasks and assist them with better access to better information to better serve customers and the business. The report is packed with findings and statistics that should prove valuable to both consumers and suppliers of enterprise information management technology.

Artificial Intelligence 123

Artificial Intelligence Records Management Analytics Metadata 123

ARMA International

DECEMBER 23, 2019

In my stuffier moments, I define IG as being “the application of formal and informal controls to ensure information is managed according to your organization’s legal, operational, and technical requirements.” [1]. Hmmm … sounds a lot like records management, doesn’t it? Requires Support from Higher Up and Lower Down.

Information governance 98

Information governance Government Records Management Energy and Utilities 98

AIIM

NOVEMBER 19, 2019

When I teach, questions often come up about the differences and similarities between document management and records management. Document Management. Document management is used to track and manage documents that are in process. Records Management. Is there any difference? Which one is best?

Records Management 117

Records Management Metadata Insurance Libraries 117

ARMA International

JULY 18, 2022

As the world’s leading membership organization serving professionals who manage and govern information, ARMA is pleased to announce the release of its updated Information Governance Professional (IGP) Certification Exam. Capabilities : Information Access, Protection, Privacy, and Search. Architecture : (i.e., Infrastructure : (i.e.,

Information governance 73

Information governance Government Privacy Information Security 73

The Texas Record

DECEMBER 16, 2019

Commvault’s data management software allows users to store and to manage their own data in the cloud while having access to customer support and to storage space that is able to keep up with the needs of the public sector. Commvault’s Main Takeaways. IP address, row and column data, geo-location, etc.).

Information governance 52

Information governance Government Metadata Cloud 52

The Texas Record

DECEMBER 18, 2018

In my collaborative presentation with Brian Thomas, Electronic Records Specialist, we covered the basics of email management, but with an emphasis on what to do with those email records – such as executive correspondence – that should be kept long-term. Interfile in native format based on the record type.

Metadata 49

Metadata Archiving Government Records Management 49

Archives Blogs

AUGUST 9, 2018

ABOUT : FERMI is the National Archives and Records Administration’s (NARA) effort to provide a government-wide, modern, cost-effective, standardized, and interoperable set of records management solutions and services to Federal agencies. Manage the metadata of an electronic message record throughout the lifecycle.

Archiving 24

Archiving Records Management Metadata Government 24

The Texas Record

DECEMBER 16, 2019

Use data management software that allows users to store and to manage their own data in the cloud while having access to customer support and to storage space that is able to keep up with the needs of the public sector. IP address, row and column data, geo-location, etc.).

Information governance 40

Information governance Government Metadata Cloud 40

The Schedule

APRIL 14, 2020

If you want to be able to find your records, you should also invest in a document management system or some other means of indexing your electronic records. Cloud storage means that your data is stored on remote servers rather than on premise, making it accessible through the Internet rather than a direct connection.

Computer and Electronics 76

Computer and Electronics Cloud Paper Metadata 76

Archives Blogs

AUGUST 25, 2017

The National Archives and Records Administration (NARA) invites public and government partners, stakeholders, and colleagues in the archival, historical, and records management communities to submit comments on NARA’s draft 2018-2022 Strategic Plan.

Records Management 33

Records Management Archiving Metadata Government 33

The Texas Record

OCTOBER 26, 2018

And what are the requirements for keeping a record electronically now? lays out the minimum requirements, including requirements to: Manage electronic state records according to the state agency’s records management program and certified records retention schedule regardless of format, system, or storage location.

Paper 40

Paper Computer and Electronics Metadata Archiving 40

Archive-It

MAY 24, 2018

Partners, collaborators, and peers gathered this week for Describing Web Archives , the latest in Archive-It’s Advanced Training series of webinars , and the second (with Access to Archive-It Collections ) to invite web archivists to take the lead in demonstrating their approaches to access and discovery.

Archiving 20

Archiving Metadata IT Libraries 20

Positively RIM

JANUARY 5, 2017

Today’s Blog is sponsored by MER 2017, Cohasset Associates’ 25 th annual educational conference on electronic records management, in Chicago, May 8-10. Records Management in the Cloud cries for Information Governance (IG). When information that proves compliance is in the Cloud, is it accessible quickly and accurately?

Cloud 40

Cloud Risk Records Management Compliance 40

The Schedule

OCTOBER 5, 2018

Metadata creation (embedded in Archives Space). Preserving archival records. They managing the tension between their ethical obligation to document campus life and the ethical obligation to ask permission. If they decide not to ask, can they mitigate using redaction or access restrictions? Performing test crawls.

Archiving 40

Archiving Metadata Libraries Government 40

Everteam

OCTOBER 22, 2019

Law 78-18 lays out critical elements of privacy protection familiar to those who know GDPR – including a data subject’s “Right to be forgotten”, “Right to Correct and Delete”, “Right of Indirect Access”, and “Right of Access ”. Library of Congress, Online Privacy Law: France.

Archiving 40

Archiving IT Privacy GDPR 40

Positively RIM

OCTOBER 6, 2011

Gordy The Riddle of Cloud Records Management or Nine Challenges to Governing Remote Information By Gordon E.J. Hoke, Certified Records Manager The discipline of Records Management is an answer to the riddle: “What is always changing but ever the same?” Integrity, including metadata 6. Retention 2.

Cloud 40

Cloud Records Management Metadata e-Discovery 40

ARMA International

AUGUST 8, 2019

Download the free ARMA/Access white paper : Effective Capture: The Foundation of Information Governance and Digital Transformation. Like many organizations, you are probably facing a mountain of file cabinets and boxes, years’ worth of records and documents, with a level of uncertainty of what information lies within.

Paper 59

Paper Digital transformation Information governance Metadata 59