Gimmal

MARCH 16, 2021

This is why metadata is essential. What is Metadata? Put simply; metadata is data about data. When applied correctly, metadata can provide essential aid in finding, protecting, and governing your company's information. However, if your content's metadata is missing or generic, the content is nearly useless.

Metadata 59

Metadata Records Management Information governance Government 59

AIIM

SEPTEMBER 11, 2018

Thankfully, auto-classification and the automatic linking of document types to retention periods are taking information governance out of the hands of individual end users, who always resented the Nick Burns of the world telling them that they should somehow find time to “care” about records management. Revenge of the metadata nerds!

Metadata 86

Metadata Records Management Information governance Government 86

OpenText Information Management

SEPTEMBER 28, 2020

Typically, an organization’s EIM project focuses on Enterprise Content Management (ECM) implementation topics like metadata, folder structures, workflows, system integration and, increasingly, AI support.

Records Management 59

Records Management Compliance ECM Metadata 59

AIIM

SEPTEMBER 16, 2019

This means that, for records managers to continue to remain relevant, we need to ensure that we are on top of new developments in records and information management that will significantly impact our organizations. Information Management Skills. But just because it's trite doesn't mean it's not true.

Records Management 135

Records Management Blockchain Artificial Intelligence Information governance 135

National Archives Records Express

SEPTEMBER 16, 2021

We are pleased to announce the posting of the Standard Data Elements for Electronic Records Management ! We first shared drafts of the data elements on Records Express in January 2021. We created the Standard Data Elements as part of our Federal Electronic Records Modernization Initiative (FERMI).

Records Management 93

Records Management Government Metadata 93

National Archives Records Express

NOVEMBER 6, 2017

If you have Federal records in the cloud, additional metadata might need to be applied to maintain relational links between records stored in the cloud and in local storage. You should assess metadata requirements before records are transferred to or created in the cloud.

Metadata 71

Metadata Cloud Computer and Electronics Records Management 71

National Archives Records Express

JANUARY 13, 2021

We are requesting comments on our draft Standard Data Elements as part of our Federal Electronic Records Modernization Initiative (FERMI). With the development of the ERM-FIBF, NARA hopes to ensure records management requirements conform to the FIBF and are addressed in all Federal mission support functions.

Records Management 94

Records Management Government Metadata 94

National Archives Records Express

DECEMBER 4, 2017

When you use a shared drive to manage and store permanent records, you should consider what documentation, including finding aids or indexes that may be required at the time of transfer. Metadata for records maintained in a shared drive must be managed and retrievable.

Metadata 61

Metadata Records Management 61

The Texas Record

JULY 17, 2018

As more organizations move from paper to electronic records, records management professionals face more complex challenges in managing these records. Records management professionals must ensure that the introduction of automation into records management does not affect the integrity of the record.

Records Management 63

Records Management Metadata Risk Analytics 63

AIIM

JUNE 3, 2021

Permanent federal records AND appropriate metadata must be created, managed and maintained in electronic format by 2022. Federal agencies must close their own records storage facilities and transfer any inactive, temporary paper records to a Federal Records Center or Commercial Storage Facility by 2022.

Compliance 152

Compliance FOIA Metadata Records Management 152

IG Guru

MARCH 25, 2021

The post Over Half of Fortune 500 Companies Are Leaving Sensitive Information Open to Reconnaissance via Document Metadata via CPO Magazine appeared first on IG GURU. Check out the article here.

Metadata 82

Metadata Records Management Risk Privacy 82

IG Guru

DECEMBER 20, 2018

Metadata is structured data about data, information that facilitates the management and use of other information. The function of metadata is to provide your users with a standardized means for access to digitized materials. However, it is not enough to use just any metadata standard.

Metadata 40

Metadata Access IT Records Management 40

National Archives Records Express

MAY 31, 2018

To follow our last post on Metadata Requirements for Permanent Records on Shared Drives , today we are discussing how to manage metadata for permanent records stored separately from the records. Otherwise, most metadata will reside in external databases, systems, or registries.

Metadata 45

Metadata Records Management Access 45

The Texas Record

OCTOBER 18, 2018

Recently, we have received many questions about metadata. Most of the inquiries about metadata revolve around two questions – What is metadata and why is it important. The purpose of this article is to discuss whether metadata is part of an electronic record and if so why. So, what is metadata?

Metadata 40

Metadata Records Management Authentication Paper 40

Gimmal

JANUARY 24, 2022

The need to secure a document for legal holds or to meet industry-specific records compliance is not a new concept for records managers. Historically, records managers had relied on the “immutable records” approach for ensuring compliant records management.

Records Management 98

Records Management Metadata Risk Compliance 98

AIIM

AUGUST 10, 2021

Create an information governance team including representatives from IT, Records Management, Compliance, Legal, Information Security, and Line of Business. Don’t burden a records manager with your end users’ day-to-day jobs; take retention management out of their hands where possible by automating document classification and retention.

Information governance 135

Information governance Government ROT Unstructured data 135

ARMA International

MARCH 18, 2024

The business world is dynamic: people come and go, laws change, and business requirements change, but having a history of why your organization is retaining or deleting a record after a certain period of time will make it more comprehensible to your users, your management and your successors as records managers.

Records Management 52

Records Management Metadata Data Privacy GDPR 52

The Schedule

OCTOBER 18, 2018

The Records Management Section (RMS) Steering Committee exists to direct and focus the annual business of the section, as well as to foster connections and professional growth amongst section members. Alex is the University Records Manager at the University of Pittsburgh, where he has worked for five years. Toner, Chair.

Records Management 40

Records Management Archiving Libraries Metadata 40

National Archives Records Express

JULY 24, 2023

Technical attributes, such as resolution, color depth, and file formats, must meet the technical standards in the regulation and the specific needs of the records. Metadata and Documentation Accurate and comprehensive metadata is crucial for the successful management and retrieval of digitized records.

Metadata 97

Metadata Digital preservation Archiving Data migration 97

AIIM

MARCH 4, 2021

In that instance, it is the final version that is the record and would be captured, while the earlier drafts might be saved for a short period of time or even discarded immediately. Much of that context is captured in the form of metadata. Place the record into a controlled environment. What is the Purpose of Capture?

Information capture 136

Information capture Digital transformation Records Management Metadata 136

The Texas Record

JANUARY 20, 2021

In this introduction to email management webinar, you will learn how to determine when an email is a record, how to identify which emails you should keep, and the principles of inbox management. Email is a record type as vast as space and as timeless as infinity. Welcome to Email Management Basics!

Metadata 88

Metadata Records Management Paper IT 88

Everteam

MARCH 16, 2023

Web Master 16 March 2023 Electronic document management (EDM) is a major challenge for companies that are looking to store and manage digital documents efficiently. In this article, we’ll look at how to speed up your electronic records management system and automate the archiving process.

Metadata 52

Metadata Archiving Records Management Compliance 52

AIIM

DECEMBER 19, 2019

Information Management Specialists: A given migration could require advice and support from records managers, knowledge managers, document managers or document controllers, privacy and data protection specialists, and others. The source and target system administrators should be involved as well.

Metadata 104

Metadata Records Management ROT Cleanup 104

TAB OnRecord

DECEMBER 7, 2017

The most popular RIM resources this month cover document imaging, metadata and RIM ROI. The post Reader favorites December 2017: Our most popular RIM resources appeared first on TAB Records Management Blog | TAB OnRecord.

Records Management 83

Records Management Metadata IT 83

AIIM

FEBRUARY 27, 2020

But we didn’t really formalize our educational programs until 2006 when we released the AIIM Enterprise Content Management (ECM) and Electronic Records Management (ERM) courses. It is targeted to experienced records managers and other knowledge workers responsible for information security, privacy, and information management.

ECM 116

ECM Records Management Metadata Information governance 116

Brandeis Records Manager

MAY 20, 2016

Program Director for University Records Management, Brandeis University. Agile Records Management. With some internal collection prioritizing, sizing, and metadata design, we expect to select and pilot a digital preservation solution before the end of the calendar year. George Despres, CRM.

Records Management 49

Records Management Digital preservation Blockchain Record destruction 49

The Texas Record

JUNE 28, 2021

When we talk about records management on this blog, we often use the “R.I.M.” ” or “RIM” acronym as a shorthand way to refer to the “records and information management” field. But how is information governance any different than records management? Extra Phases.

Information governance 98

Information governance Government Records Management e-Discovery 98

National Archives Records Express

JUNE 1, 2023

Quality management occurs throughout the digitization process and involves the inspection of the various parameters of each image such as their file format, resolution, and metadata. Validation is a higher level review of an agency’s digital records and the process that were used to create them.

Metadata 99

Metadata Records Management Archiving IT 99

ARMA International

JULY 4, 2022

In short, no matter who this process belongs to in the organization, it needs to be a part of a well-thought-out information governance policy, and refined on an ongoing basis, just like any other records management workflow.

Information governance 74

Information governance Government Records Management Compliance 74

Gimmal

AUGUST 17, 2023

Users don’t know what metadata to tag on content. You’re ready to save a file, already know where it is supposed to go, try to save it, but then a screen appears asking you to enter 10 pieces of metadata in order to save the file. Make sure to only ask for necessary metadata. Does it drive workflow?

ROT 52

ROT Metadata Cleanup Records Management 52

AIIM

OCTOBER 29, 2018

In The State of Intelligent Information Management: Getting Ahead of the Digital Transformation Curve and in GDPR after the Deadline: Progress, But a Long Way to Go , AIIM began an examination of one of the four key IIM practice areas — Automating Compliance and Governance. Metadata & taxonomy management.

Compliance 89

Compliance Government Digital preservation Records Management 89

Preservica

FEBRUARY 20, 2020

Electronic imaging delivers operational benefits over paper and film records that include reduced physical storage demands as well as faster search and improved access. Three-to-five-year technology refresh and replacement cycles keeps electronic records management a moving target. Electronic Records Preservation.

Digital preservation 81

Digital preservation Records Management Metadata Archiving 81

Weissman's World

JANUARY 3, 2019

It’s 2019, and Steve Weissman anticipates and addresses a number of key themes for the new year: 0:44 – Metadata and database fields: ‘labels’ as the keys to … everything! 1:38 – AI and machine learning: not the same things, no matter what the marketing says 3:24 – RPA: simply workflow by another name? 4:08 […].

Metadata 166

Metadata Marketing Records Management Blockchain 166

The Texas Record

DECEMBER 3, 2021

Join the records management assistance unit in celebrating E-Discovery Day on Friday, December 3, 2021! Put on your records management hat, pull on your information governance boots, and get in the spirit of the day by checking out these e-discovery resources. What is E-Discovery? Are you prepared to search all of them?

e-Discovery 52

e-Discovery Records Management Education Metadata 52

The Texas Record

MAY 22, 2019

SLRM is excited to announce the relaunch of our Introduction to Records Management Course for local governments! For the uninitiated, the IRM course is a self-paced multi-subject class that covers the fundamentals of records management. Also new : Records Management Glossary. Forgot what metadata is?

Government 68

Government Records Management Metadata Paper 68

The Texas Record

OCTOBER 8, 2021

General Policies, Procedures, and More: How do I create an e-records management policy? Is metadata part of e-records? Can I store records on the cloud? Electronic Records Resources for Bulletin 1. Search the e-records tag to find even more of our posts focused on the topic of managing electronic records.

Metadata 52

Metadata Records Management Archiving Cloud 52

The Texas Record

SEPTEMBER 3, 2021

New terms include those related to minimum requirements for managing electronic records—authenticity, integrity, reliability, and usability—third-party custodians, and metadata, an important and previously unaddressed part of electronic records management. Minimum Requirements for all Electronic Records Systems.

Records Management 96

Records Management Government Metadata Authentication 96