The Schedule

OCTOBER 11, 2018

A recent assignment for one of her classes was to interview a practicing Archivist and/or Records Manager about the “qualified practices” of the profession and write up a paper/presentation/something else summarizing and analyzing it. What made you want to switch from archives to records management?

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Archiving Records Management Education Paper 75

The Schedule

OCTOBER 18, 2018

The Records Management Section (RMS) Steering Committee exists to direct and focus the annual business of the section, as well as to foster connections and professional growth amongst section members. Alex is the University Records Manager at the University of Pittsburgh, where he has worked for five years. Toner, Chair.

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Records Management Archiving Libraries Metadata 40

The Texas Record

OCTOBER 18, 2018

Recently, we have received many questions about metadata. Most of the inquiries about metadata revolve around two questions – What is metadata and why is it important. The purpose of this article is to discuss whether metadata is part of an electronic record and if so why. So, what is metadata?

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Metadata Records Management Authentication Paper 40

IG Guru

DECEMBER 20, 2018

Metadata is structured data about data, information that facilitates the management and use of other information. The function of metadata is to provide your users with a standardized means for access to digitized materials. However, it is not enough to use just any metadata standard.

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Metadata Access IT Records Management 40

Everteam

MARCH 16, 2023

Web Master 16 March 2023 Electronic document management (EDM) is a major challenge for companies that are looking to store and manage digital documents efficiently. In this article, we’ll look at how to speed up your electronic records management system and automate the archiving process.

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Metadata Archiving Records Management Compliance 52

ARMA International

MARCH 18, 2024

The business world is dynamic: people come and go, laws change, and business requirements change, but having a history of why your organization is retaining or deleting a record after a certain period of time will make it more comprehensible to your users, your management and your successors as records managers.

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Records Management Metadata Data Privacy GDPR 52

The Schedule

AUGUST 4, 2020

Last week, over 130 people came together via Zoom for the annual meeting of the SAA Records Management Section. We first had a visit from Cal Lee, editor of The American Archivist , who made a plug for submissions of records management related articles. You can find submission guidelines here.

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Archiving Records Management Education Metadata 40

National Archives Records Express

JUNE 1, 2023

Operation – burring – skilled inspection work National Archives Identifier: 51843 0 This is the fifth in a series of posts supporting the publication of 36 CFR section 1236 subpart E – Digitizing Permanent Records. Lancaster, Pennsylvania – Hamilton Watch.

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Metadata Records Management Archiving IT 99

The Texas Record

JUNE 28, 2021

When we talk about records management on this blog, we often use the “R.I.M.” ” or “RIM” acronym as a shorthand way to refer to the “records and information management” field. But how is information governance any different than records management? Extra Phases.

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Information governance Government Records Management e-Discovery 98

Preservica

FEBRUARY 20, 2020

The attraction of land and settlement opportunities in the United States and Canada make property among the earliest, largest, and most complete type of records under management in North America. Three-to-five-year technology refresh and replacement cycles keeps electronic records management a moving target.

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Digital preservation Records Management Metadata Archiving 81

Armstrong Archives

DECEMBER 18, 2023

At Armstrong Archives , we’re here to help you navigate the transition into the digital age while still maintaining your essential paper files. But don’t worry, Armstrong Archives can help. This creates the challenge of how to bridge the gap between paper and digital records and what this transition should look like.

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Archiving Paper Records Management Compliance 52

Archive-It

MAY 24, 2018

Partners, collaborators, and peers gathered this week for Describing Web Archives , the latest in Archive-It’s Advanced Training series of webinars , and the second (with Access to Archive-It Collections ) to invite web archivists to take the lead in demonstrating their approaches to access and discovery.

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Archiving Metadata IT Libraries 20

Archives Blogs

AUGUST 28, 2017

The National Archives, like all other Federal agencies, is required to produce a new Strategic Plan every four years. We have posted a new, draft Strategic Plan and invite feedback from public and government customers, stakeholders, and colleagues in the archival, historical, and records management communities.

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Archiving Metadata Records Management Government 34

Brandeis Records Manager

MAY 20, 2016

Program Director for University Records Management, Brandeis University. Agile Records Management. Identifying and publishing relatively straightforward record categories ( e.g. 7-year financials, permanent archival records) is a good and possibly quick place to start. George Despres, CRM.

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Records Management Digital preservation Blockchain Record destruction 49

The Texas Record

OCTOBER 8, 2021

General Policies, Procedures, and More: How do I create an e-records management policy? Is metadata part of e-records? Can I store records on the cloud? Electronic Records Resources for Bulletin 1. Search the e-records tag to find even more of our posts focused on the topic of managing electronic records.

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Metadata Records Management Archiving Cloud 52

The Texas Record

SEPTEMBER 19, 2019

Tune in monthly for a curated collection of articles we found interesting on a broad range of topics; some which are directly related to records management and others which might share common themes. “ Why Isn’t Everything in the Archives Available Online? ” Is Imaging Right for the Records?

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Paper Records Management Archiving Metadata 53

National Archives Records Express

JULY 13, 2018

We will be co-hosting an Industry Day with GSA on August 6 to launch the next phase of our Federal Electronic Records Modernization Initiative (FERMI). The Industry Day will be held from 10:00 AM to 12:00 PM Eastern in the McGowan Theater at the National Archives Building. Dispose of approved electronic message records.

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Records Management Metadata Archiving Marketing 53

The Schedule

OCTOBER 5, 2018

Session 605 – Taming the Web: Perspectives on the Transparent Management and Appraisal of Web Archives [RIM]. Session 605 offered different organizational perspectives on the management and appraisal of web archives. She explained how stakeholders approach web archiving from different perspectives.

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Archiving Metadata Libraries Government 40

Archives Blogs

AUGUST 9, 2018

ABOUT : FERMI is the National Archives and Records Administration’s (NARA) effort to provide a government-wide, modern, cost-effective, standardized, and interoperable set of records management solutions and services to Federal agencies. Manage the metadata of an electronic message record throughout the lifecycle.

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Archiving Records Management Metadata Government 24

Brandeis Records Manager

JULY 28, 2016

Program Director for University Records Management, Brandeis University. A colleague at another university recently polled a listserv group of records managers in Higher Ed. The survey probed the records management programs’ locations within the organization. George Despres, CRM.

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Records Management Libraries Unstructured data Honeypots 52

Everteam

OCTOBER 22, 2019

However, governments and standards bodies have been coping with issues of the privacy and security of digital records and archives for decades longer than most people realize. While physical information security has been practiced for centuries, most people view digital information security as a new concern.

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Archiving IT Privacy GDPR 40

ARMA International

DECEMBER 23, 2019

In my stuffier moments, I define IG as being “the application of formal and informal controls to ensure information is managed according to your organization’s legal, operational, and technical requirements.” [1]. Hmmm … sounds a lot like records management, doesn’t it? And these are things you’ve made a career out of doing.

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Information governance Government Records Management Energy and Utilities 98

The Texas Record

FEBRUARY 2, 2021

The Archives and information services division at the Texas State Library and Archives Commission (TSLAC) has a sophisticated electronic records processes. Many agencies who submit their records to the Archives, may not know how their records are incorporated into TSLAC’s archival inventory.

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Archiving Digital preservation Metadata Computer and Electronics 116

Gimmal

JULY 13, 2020

Organizations with E5/G5 license, or the E5 Compliance add on can also automatically apply content to these same locations using keywords, metadata, or trainable classifiers. Users with an E3/G3 license can manually use these labels to give the file or email a retention period in which the item will be automatically deleted.

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Metadata Compliance Records Management Archiving 91

Archives Blogs

AUGUST 25, 2017

The National Archives and Records Administration (NARA) invites public and government partners, stakeholders, and colleagues in the archival, historical, and records management communities to submit comments on NARA’s draft 2018-2022 Strategic Plan.

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Records Management Archiving Metadata Government 33

Everteam

JULY 22, 2020

It is also possible to enrich the metadata and the management rules linked to each type of document to stipulate, for example, legal retention periods or a level of confidentiality. Integration, hosting and facilities management are provided by Jouve , Everteam ‘s partner. www.arkibos.com/.

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Cloud Information governance IT Artificial Intelligence 52

The Texas Record

OCTOBER 26, 2018

And what are the requirements for keeping a record electronically now? lays out the minimum requirements, including requirements to: Manage electronic state records according to the state agency’s records management program and certified records retention schedule regardless of format, system, or storage location.

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Paper Computer and Electronics Metadata Archiving 40

The Texas Record

APRIL 9, 2020

Web archiving involves using software to take periodic snapshots to preserve as much data as you need about your organization’s website, including any associated metadata. The benefits are that this practice shows your records management program: is proactive about capturing and preserving its records.

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Records Management Archiving Metadata Libraries 76

ARMA International

SEPTEMBER 26, 2022

What if your organization’s entire records team won the lottery today and quit? What would happen to your records program? If you had a records management playbook in place, your newly hired team could hit the ground running! The Benefits of Using a Records Management Playbook. What is a Playbook?

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Records Management e-Discovery IT Government 116

The Texas Record

DECEMBER 18, 2018

In my collaborative presentation with Brian Thomas, Electronic Records Specialist, we covered the basics of email management, but with an emphasis on what to do with those email records – such as executive correspondence – that should be kept long-term. Interfile in native format based on the record type.

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Metadata Archiving Government Records Management 49

AIIM

NOVEMBER 19, 2019

When I teach, questions often come up about the differences and similarities between document management and records management. Document Management. Document management is used to track and manage documents that are in process. Records Management. Is there any difference? Which one is best?

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Records Management Metadata Insurance Libraries 117

Everteam

DECEMBER 31, 2019

An environment for creating and applying policies to better manage the full information lifecycle for all your content and not just for formal records. Key capabilities recently added to this product include: Improved Master Metadata Management across multiples repositories to improve search efficiency.

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Marketing Information governance Government Metadata 52

The Schedule

SEPTEMBER 18, 2018

Scheduling the Ephemeral: Creating and Implementing Records Management Policy for Social Media. I’d like to begin the session recap by focusing on Laura’s presentation, as hers is a perspective many archivists and records managers may not have heard before. Key Takeaways. Do not delete content from live sites.

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Records Management FOIA e-Discovery Energy and Utilities 45

Everteam

APRIL 25, 2019

3 Generations of Records Management. Let’s talk a walk back through time – Ken promised it was for a good reason – and look at how records management has changed over time. First Wave: The Box Generation: We all remember this one – paper records.

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Records Management Archiving Metadata Government 40

ARMA International

SEPTEMBER 22, 2021

IA overlaps many areas of design, such as navigation, user experience, user interface, security model, taxonomy, and metadata. A good IA is intuitive and represents how teams work within their business area, collaborate with other business areas, produce reports for management and oversight, and manage projects and initiatives.

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Digital transformation Content services IT e-Discovery 52

The Schedule

APRIL 14, 2020

nearline, coldline, archival), you will probably be charged for a minimum storage period, even if you choose to delete the file sooner. Determine whether there is proprietary software necessary to access your stored records and whether it is included in the storage fees or requires additional seat licenses.

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Computer and Electronics Cloud Paper Metadata 76

The Texas Record

JANUARY 25, 2021

The Archives and information services division at the Texas State Library and Archives Commission (TSLAC) has a sophisticated electronic records processes. Many agencies who submit their records to the Archives, may not know how their records are incorporated into TSLAC’s archival inventory.

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Archiving Digital preservation Metadata Computer and Electronics 40