ARMA International

APRIL 28, 2022

In the field of records management, there are logistical and large-scale projects that can challenge and perplex RIM professionals. The Office of Archives and Records (OAR) is the official repository for the records of the ANO. This office holds and maintains records created from the early 1700s to today.

Records Management 97

Records Management Archiving Insurance Communications 97

Armstrong Archives

MARCH 15, 2019

Although some business owners are not aware of it, virtually all businesses engage in some type of record management. While record management is a necessity across industries, it is not without its share of obstacles. One of the largest barriers to record management is that it can get quite expensive.

Records Management 40

Records Management Archiving Access Risk 40

IG Guru

DECEMBER 12, 2023

The post 10 Essential Strategies for Successful Information Governance and Data Retention for Executives via Robinson+Cole first appeared on IG GURU. Check out the article here.

Information governance 75

Information governance Government Records Management Compliance 75

The Texas Record

JANUARY 12, 2018

Over the past several years, cyber criminals have hacked into records management systems at the federal, state, and local levels. Once the criminals gain access to the system, they plant a virus, causing problems when trying to retrieve records from these systems. is updated regularly.

Ransomware 65

Ransomware Computer and Electronics Records Management Government 65

The Schedule

MAY 18, 2017

Several weeks ago the University Archivist and I conducted our bi-annual University Archives and Records Management training session, part of our Office of Human Resources Faculty and Staff Development Program. While records professionals may want to nerd out on recordkeeping topics, our users may not be as pro-active.

Records Management 40

Records Management IT Archiving Compliance 40

Archive Document Data Storage

JANUARY 18, 2018

Create an Information Asset Register of the data you have in your possession (both electronic and hard copy) and review it against the business’ Records Retention Policy to identify the data that you no longer need. Securely Destroy Files You No Longer Need. First, secure destruction sacks are delivered to your office.

Records Management 40

Records Management Paper Archiving Access 40

AIIM

AUGUST 10, 2021

The question facing information management practitioners today is whether they have adequate governance controls and processes in place. What is your existing Information Governance strategy? Have you applied the whole of the strategy to each element of your Microsoft 365 environment? Information Governance Checklist.

Information governance 135

Information governance Government ROT Unstructured data 135

AIIM

JUNE 3, 2021

Federal agencies must close their own records storage facilities and transfer any inactive, temporary paper records to a Federal Records Center or Commercial Storage Facility by 2022. Federal agencies must maintain a records management program that complies with the Federal Records Act (details in Section 1.4 ).

Compliance 152

Compliance FOIA Metadata Records Management 152

Gimmal

JANUARY 24, 2022

The need to secure a document for legal holds or to meet industry-specific records compliance is not a new concept for records managers. Historically, records managers had relied on the “immutable records” approach for ensuring compliant records management. Immutable Records.

Records Management 98

Records Management Metadata Risk Compliance 98

AIIM

MARCH 23, 2021

Many organizations have an obligation to maintain the information they create and receive as part of regular business activities and to ensure that the information is secured and maintained in official filing systems. This post will help you develop an Information Capture strategy that fits your business' needs and avoids the common pitfalls.

Information capture 209

Information capture Records Management IT Compliance 209

Brandeis Records Manager

MAY 20, 2016

Program Director for University Records Management, Brandeis University. Ask yourself to accurately describe your records program in 2021, presuming that we all operate in variable environments and then see how sure you feel about it. Look back on some best-intentioned estimates and strategies of the past.

Records Management 49

Records Management Digital preservation Blockchain Record destruction 49

Gimmal

FEBRUARY 4, 2021

Suddenly working from home became a global norm, causing IT teams to scramble to secure access for remote workers. While IT may have been on top of enterprise security and compliance, those in records and information management (RIM) roles know all too well that users do not always operate according to policies.

Information governance 52

Information governance Government Compliance Risk 52

Archive Document Data Storage

DECEMBER 20, 2018

Data security experts predict 2019 will be even worse. In this blog, we offer our tips for boosting your data protection strategy in 2019. Cybercriminals target businesses with weak security protocols. Several software providers offer high-security encryption software. monitored security systems.

Encryption 40

Encryption Data breaches Archiving Records Management 40

The Texas Record

JUNE 28, 2021

When we talk about records management on this blog, we often use the “R.I.M.” ” or “RIM” acronym as a shorthand way to refer to the “records and information management” field. But how is information governance any different than records management?

Information governance 98

Information governance Government Records Management e-Discovery 98

AIIM

JUNE 21, 2019

Here, particularly in the case of records management, users aren't records managers and don't want to be - they want to focus on their main job responsibilities. Information Governance (IG) : IG is the strategy that all the other information management disciplines and tactics support.

Compliance 80

Compliance Government Records Management Digital preservation 80

AIIM

JANUARY 2, 2019

As a result, there is a core instability in information management practices in most organizations. 92% of organizations believe that something needs to change and that they must modernize their information management strategy.

Security awareness 114

Security awareness Security IT Records Management 114

Preservica

JUNE 26, 2017

We also held a pharma industry roundtable which gave us the chance to share the latest IGI research findings, and for practitioners to discuss their challenges and strategies for digital archiving and preservation.

Information governance 40

Information governance Records Management Digital preservation Government 40

ARMA International

JUNE 25, 2019

Governance, Strategy, & Management. We use terms like “governance,” “strategy,” and “management” after the words content, data, document, information, knowledge, and record, but we frequently use these terms improperly. Governance and strategy are, for the information profession, interchangeable terms.

Records Management 75

Records Management Information governance Government ECM 75

AIIM

MARCH 4, 2021

To succeed on the Digital Transformation journey, requires a strategy, planning, and the design of a better information ecosystem - what we refer to as Intelligent Information Management (IIM). While this definition is specific to records management, it's equally applicable to other kinds of digital assets.

Information capture 136

Information capture Digital transformation Records Management Metadata 136

Armstrong Archives

APRIL 29, 2022

The terms “digital” and “electronic” are often used interchangeably these days, including when it comes to talking about records management. Digital Vs. Electronic Records – FAQs and Differences To understand the differences between digital and electronic records, let’s define each of them and look at the uses of each.

Computer and Electronics 52

Computer and Electronics Records Management Paper Archiving 52

AIIM

AUGUST 30, 2022

It also states what happens if there is any kind of security breach or data loss. Ensure Executive Management Buy-in. Achieving buy-in from the management team is essential to any successful Information Governance strategy. Define Your Strategy. Let's begin by thoroughly defining these best practices, shall we?

Information governance 125

Information governance Government Compliance Digital transformation 125

The Texas Record

SEPTEMBER 19, 2018

Tune in monthly for a curated collection of articles we found interesting on a broad range of topics; some which are directly related to records management and others which might share common themes. “Balancing security with accessibility: Properly managing information and high-value assets” — GCN. .

Access 58

Access Records Management Security Government 58

Archive Document Data Storage

JANUARY 2, 2018

2018 is here, and it’s time to revisit your data security strategy. Update Your Password Strategy. Setup a Virtual Private Network (VPN) for secure, remote access to network applications. Design a Secure Destruction Plan. secure loading and unloading areas. Back Up Your Data.

Security 45

Security Passwords Archiving Records Management 45

The Texas Record

JUNE 5, 2023

This event is organized by the Texas State Library and Archives Commission (TSLAC) and co-sponsored with the Texas Department of Information Resources (DIR) to promote electronic records management in Texas government. For more information about the 2023 e-Records conference, check out the conference webpage.

Cleanup 40

Cleanup Records Management Government Libraries 40

Armstrong Archives

DECEMBER 19, 2023

Keeping track of your records as a business has never been more important. Whether it’s maintaining regulatory compliance or simply making tax season easier, an effective record retention strategy is paramount. For instance, in Texas, the Texas Administrative Code provides detailed guidelines for various types of records.

Compliance 52

Compliance Archiving Digital transformation Sales 52

Armstrong Archives

APRIL 1, 2022

To get the most out of your document management, consider these best practices. Remote workforces represent a weak point in your document management strategy since they introduce an additional point where data can be lost or compromised. Document management is simply any process used to store, access, and manage files.

Records Management 52

Records Management Archiving Access Communications 52

The Texas Record

FEBRUARY 16, 2021

Tune in monthly for a curated collection of articles we found interesting on a broad range of topics; some which are directly related to records management and others which might share common themes. Why Blockchain Works for Records Management – GCN. By Brianna Cochran and Anne Poulos.

Blockchain 52

Blockchain Records Management Government Personal data 52

AIIM

JANUARY 22, 2020

But luckily, there are some strategies that can help. This cuts down on copies AND versions – and actually improves information security by adding a layer of login requirement in order to access the linked document. The prospect of cleaning up your digital landfill can be daunting. Don’t Let Your Information ROT.

ROT 119

ROT Cleanup Records Management Risk 119

AIIM

DECEMBER 19, 2019

We believe that an effective migration process consists of four primary phases: Strategy. Content Migration Phase 1: Strategy. The strategy should address the following: What’s the Reason for this Migration? Note that this may not be a career-enhancing strategy. many of the steps in the migration process will be similar.

Metadata 104

Metadata Records Management ROT Cleanup 104

Everteam

DECEMBER 31, 2019

A broad set ofactions available from within our Information Governance Suite to turn raw content into secured and managed information assets. An environment for creating and applying policies to better manage the full information lifecycle for all your content and not just for formal records.

Marketing 52

Marketing Information governance Government Metadata 52

AIIM

FEBRUARY 27, 2020

But we didn’t really formalize our educational programs until 2006 when we released the AIIM Enterprise Content Management (ECM) and Electronic Records Management (ERM) courses. It is targeted to business users, knowledge workers, or anyone who needs to use or manage information more efficiently.

ECM 116

ECM Records Management Metadata Information governance 116

The Texas Record

SEPTEMBER 3, 2021

New terms include those related to minimum requirements for managing electronic records—authenticity, integrity, reliability, and usability—third-party custodians, and metadata, an important and previously unaddressed part of electronic records management. Minimum Requirements for all Electronic Records Systems.

Records Management 96

Records Management Government Metadata Authentication 96

AIIM

FEBRUARY 25, 2021

We believe this means the practice of managing information and records can no longer be seen as solely an exercise for compliance – it needs to go beyond compliance and a key component in your business strategy. but with an emphasis on how to make a solution work rather than focusing purely on the risks.

Compliance 132

Compliance Records Management Big data Cloud 132

Record Nations

SEPTEMBER 3, 2018

To keep records management organized and secure, the best strategy is often a joint approach covering both scanning new records along with shredding the unnecessary hard-copies once you’re done.

Records Management 40

Records Management Security 40

The Schedule

JUNE 26, 2020

The unending pursuit of getting the proverbial “seat at the table” and having a voice when it comes to records management decisions and concerns is a constant struggle for records managers. How?” “How?” Through collaborative and mutually beneficial partnerships.

Records Management 40

Records Management Computer and Electronics Education Risk 40

Everteam

NOVEMBER 1, 2019

Last week in Nashville, Everteam participated in the 5-day-long ARMA InfoCon 2019 conference, where information professionals gathered to network, learn, and discuss the future of records management and information governance with colleagues and vendors alike. AI is the future and is happening now: embrace the change.

Artificial Intelligence 40

Artificial Intelligence Records Management Information governance Government 40

The Texas Record

SEPTEMBER 1, 2020

Both local governments and state agencies want to know if they ‘go paperless’ — if they digitize their essential records — can they get rid of the original paper or film copies? For state agencies , the authority to store records electronically is found in Tex. We believe that paper still has a place in records management.

Paper 98

Paper Records Management Digital preservation Archiving 98