Document Automation: Having Your Cake…

AIIM

Let’s take document capture. Document capture software is designed to automate document-oriented tasks such as sorting or extracting key data. Depending upon the complexity of a document, such efforts can easily exceed several hundred hours for one type of document.

Document restoration for vellum

IG Guru

The post Document restoration for vellum appeared first on IG GURU. IG News Information Governance Records Management Sponsored Polygon

How Fast Will Your Documents Degrade?

IG Guru

The post How Fast Will Your Documents Degrade? Archives Disaster Recovery IG News Record Retention Records Management Risk News Sponsored Polygon Retention Wet Documentsappeared first on IG GURU.

Answers to the Most Common Document Scanning Questions

IG Guru

Are you interested in scanning your documents, but need more information before getting started? In this blog, we answer the most common document scanning questions. The post Answers to the Most Common Document Scanning Questions appeared first on IG GURU.

Mandatory documentation for ISO 22301

IT Governance

ISO 22301 certification requires organisations to prove their compliance with the standard with appropriate documentation. List of documents required for ISO 22301:2012 business continuity management system (BCMS). You must document: Context of the organisation (4.1).

Non-Profit Document Management Solutions

Armstrong Archives

Nonprofit organizations handle numerous documents each day, and it’s important to manage them all in a way that supports both office efficiency as well as security. Document Scanning. Document scanning is another way to streamline document management.

Hire a Document Scanning Company or DIY?

Armstrong Archives

Give your brand the gift of going digital with help from professional document scanners for the easiest, most pain-free transition. Scanning your paper documents and building a digital storage solution can prevent all of these business risks. Professional Document Scanning vs. DIY.

Cabinet of Secret Documents from Australia

Schneier on Security

Inside was the trove of documents now known as The Cabinet Files. There's lots of interesting (and embarassing ) stuff in the documents, although most of it is local politics.

Offsite Document Storage Breakdown

Record Nations

Offsite document storage is a service that has some serious advantages over storing physical files at your office that many businesses are utilizing. When you work with an offsite storage facility to store your documents […]. Document Management

How to Preserve Your Old Documents While Growing Digitally

AIIM

Taking care of your old documents is a complicated process. On the other, however, when you do need the documents, you need to be able to locate them quickly and not waste hours trying to figure out where they might have ended up. First Off, Handle the Documents with Care.

How to create documentation to comply with the NIS Regulations

IT Governance

Top tips for producing documentation for the NIS Regulations. As with any management system, there are basic guidelines for creating and maintaining documentation: Your documentation needs to be comprehensive – leave nothing out. Documents should use job titles instead of names.

5 Benefits of Switching to Digital Document Storage

Armstrong Archives

Going digital with your documents doesn’t only make sense from an organizational perspective – it’s also the number one way to ensure the long-term safety and security of your most important personal and business records. Document Consulting Records Storage Records Storage Dallas

How to create documentation to comply with the DSP Toolkit

IT Governance

A quick overview of DSP Toolkit documentation. Top tips for producing DSP Toolkit documentation. As with any management system, there are basic guidelines for creating and maintaining documentation: Your documentation needs to be comprehensive – be sure to leave nothing out.

How to document the scope of your ISMS

IT Governance

If you’re planning to implement an information security management system (ISMS), you’ll need to document the scope of your project – or, in other words, define what information needs to be protected. What should the document look like?

Evans & Dixon readies for the future by streamlining their document management with OpenText eDOCS

OpenText Information Management

Is your document management solution scalable to your firm’s future growth? When Evans & Dixon decided to implement a document management system in their Midwest U.S.

Mandatory documents for ISO 27001:2013

IT Governance

Organisations looking to comply with ISO 27001 must produce many documents demonstrating the steps they have taken to meet the Standard’s requirements. b) Documented information determined by the organisation as being necessary for the effectiveness of the ISMS.

Types of Document Scanning Services

Record Nations

Scanning documents is an excellent way to free up space and reduce paper clutter in your office. While you might think of document scanning as a simple process for scanning your average paperwork, scanning professionals offer a diverse range of services. Document Scanning

How to write a GDPR privacy notice – with documentation template example

IT Governance

An integral part of your EU General Data Protection Regulation (GDPR) compliance project is producing appropriate documentation, which includes a privacy notice. It should be a clear and concise document that is accessible by individuals.

5 Tips for Choosing a Document Scanning Vendor

Armstrong Archives

After all, document scanning is an intensive task, so finding the right partner is essential. When dealing with sensitive documents containing PII, it is essential that you (and your clients, employees, and vendors) are protected.

Fingerprinting Digital Documents

Schneier on Security

In this era of electronic leakers, remember that zero-width spaces and homoglyph substitution can fingerprint individual instances of files. fingerprints identification leaks steganography

5 Document Scanning Myths, Debunked

Archive Document Data Storage

Here are several common myths about document scanning to watch out for: Myth 1: Document Scanning is Easy. Scanning a few documents with a desktop scanner is straightforward and easy, but converting several boxes of records with a desktop scanner may take several days or even weeks. The entire imaging and conversion process is handled for you, including: document preparation. As a result, you can continue to focus on your business while your documents are scanned.

Document Scanning: Covering More Than Just Paper

Record Nations

Document scanning services help companies across industries scan their paperwork into digitized copies. No matter the type of files you have that need to be digitized, professional document scanners can get the job done quickly and produce high quality digital images. Document Scannin

5 Innovations That Are Changing Document Management

Docuware

document management. When you’re choosing a. solution, it’s hard to know which features and functionality are going to be most relevant for your business.

Essential Guidelines for Digitising Your Documents

Archive Document Data Storage

Every document scanning project needs a road map to ensure its success. Here are several guidelines to follow when digitising your documents: Planning. Draft a written plan that defines the scope of the project and resources needed to successfully convert your documents to images. Proper preparation of your hard copy documents is key. Wrinkled and torn document pages must be flattened and repaired. Scanning isn’t as simple as feeding documents into a scanner.

5 Major Reasons Document Storage Still Matters

Archive Document Data Storage

In an age where digital information rules, it’s easy to dismiss hard copy documents, even though they play a critical role in your business. Key documents help your organisation document compliance, ensure due diligence, and support ongoing business operations. In this blog, we review four major reasons to have a document storage strategy. For a low monthly fee, your documents and files are secure, organised and accessible. .

Common Document Destruction Mistakes to Avoid

Archive Document Data Storage

Here are several common document destruction mistakes to avoid: Mistake 1: Throwing documents in the trash or recycling. Every day, within organisations large and small, confidential documents are carelessly discarded in waste and recycling bins. A paper shredding machine doesn’t sufficiently destroy confidential documents beyond recognition; strips of your documents can be easily reconstructed. Mistake 5: Failing to Document Disposal.

ApplicationXtender fills gap in healthcare document management

OpenText Information Management

A single Content Services product can … The post ApplicationXtender fills gap in healthcare document management appeared first on OpenText Blogs. The get work done part in the subtitle is why healthcare organizations should take a good look at OpenText™ ApplicationXtender.

Strong data security starts with proper documentation

Information Management Resources

Important considerations are what data is accessible, where it’s all stored, how it’s all connected and who has rights to view it. Content management systems Data security Data management

The Difference between Document Scanning and Document Conversion

Archive Document Data Storage

Although the terms “document scanning” and “document conversion” are used interchangeably, each is a unique process. What Is Document Scanning? Whether a multi-function printing machine or a desktop scanning device is used, anyone can scan a document. You simply place a document on a scanner, push a button, and a digital version of the document pops up on your computer screen or is saved to a thumb drive. What Is Document Conversion?

My Latest Article Published at Document Strategy Magazine

Getting Information Done

How to Get Your Information Governance Projects Funded One of the big challenges for information governance professionals is getting buy-in from business stakeholders and sponsors for funding projects.

ISO 27001: How to set and document your information security objectives

IT Governance

As part of your ISO 27001 certification project, your organisation needs to prove its compliance with appropriate documentation. Get help documenting your objectives. You can get help meeting each of these requirements with our ISO 27001 ISMS Documentation Toolkit.

5 Document Management Mistakes to Avoid

Archive Document Data Storage

Failing to manage your documents efficiently and securely can cost your organisation time, money, and legal problems. Is your document management plan up to par? Here are five common document management mistakes to avoid. This may sound like a no-brainer, but many organisations don’t know what documents to keep, how long to store them, and when they should be destroyed. A file shredding service helps you destroy old documents quickly and securely.

3 Security Questions Your Document Restoration Company Will Ask

IG Guru

The post 3 Security Questions Your Document Restoration Company Will Ask appeared first on IG GURU. SPONSORED. IG News Records Management Risk News Security Sponsored Polygon Risk Management

[Video] Offsite Document Storage Facilities

Record Nations

The post [Video] Offsite Document Storage Facilities appeared first on Record Nations.

Choosing a Document Management Solution? Key Aspects to Consider

Docuware

How many moving parts does your organization have? As many as a luxury wristwatch? When influencing so many central business components, exchanging any part for a new one means ensuring that all of the other parts continue working together just as well as a whole.

What documentation do I need to achieve cyber resilience?

IT Governance

You can complete all these documents easily with the help of our Cyber Resilience Toolkit. This toolkit includes templates for all the documents you’ll need, as well as guidance documents and project tools to make sure you’ve correctly implemented the requirements.

Document Management Systems: A Guide to the DMS, Its Features, and Its Advantages

Record Nations

Choosing the right document management system can be overwhelming. The post Document Management Systems: A Guide to the DMS, Its Features, and Its Advantages appeared first on Record Nations. Electronic Document Management

My Latest Article Published at Document Strategy Magazine

Getting Information Done

Creating a Culture of Information Management Excellence Last year, I wrote an article titled, “ What Does Culture Have to Do with Information Management? ” which made the case for addressing culture as a part of any successful information management implementation project. Today, I wanted to offer some practical advice on how to create or install a culture of information management excellence. So, how do we actually create this type of culture? Borrowing from John C.

Fitting Document Storage Into Your Workflow

Record Nations

When you think of document management you might think of going through a paperless transition, or managing a document retention schedule and shredding old files for security. Storing files might seem like the last thing on a list of priorities for a document manager.

5 Ways To Save Time With Document Management

Docuware

Document management offers many efficiency gains, and because these systems are tightly integrated with the rest of your IT infrastructure, they have the potential to save time across your company.

Do You REALLY Need Document Management?

Docuware

But you DO need what Document Management allows you to do. Well, not really. Cloud Enterprise Content Management Team Productivity

AIIM Webinar: Effectively Capturing Paper and Digital Documents in your Existing Applications

JKevinParker

On September 19, 2018, I was the featured speaker for this AIIM Webinar on intelligently capturing documents into existing LOB applications. SlideShare Deck: Effectively Capturing Paper and Digital Documents in your Existing Applications [AIIM Webinar] from Kevin Parker, CIP.

OpenText™ Blazon and Content Server Rendition Module: Secure, compliant document review from one vendor

OpenText Information Management

A rendition is an item which is closely related to a document or version. A rendition contains the same information as the original document, but presents this information in a different file format. What is a “rendition”?