Archive Document Data Storage

JANUARY 18, 2018

In this blog, we outline the steps businesses should take to protect their paper documents and IT/media throughout the moving process. Going forward, you could use a records management platform, such as ActiveWeb , to create a retention schedule so that you are not storing files for longer than legally necessary.

Records Management 40

Records Management Paper Archiving Access 40

CGI

NOVEMBER 7, 2017

Key considerations in cloud-based federal records management. As cloud computing continues to become more of an IT staple than a trend, government agencies are increasingly committing their critical information, such as e-mail and official records, to cloud-based services. managed by U.S. managed by U.S.

Records Management 40

Records Management Cloud Analytics Government 40

TAB OnRecord

OCTOBER 5, 2017

The post Corporate Moves: Tips for Ensuring Accessibility, Security, Continuity appeared first on TAB Records Management Blog | TAB OnRecord. (In fact, taking it all with you would most certainly be a bad thing.) Purging unneeded documents is a… Read More.

Access 98

Access Records Management Security IT 98

TAB OnRecord

AUGUST 26, 2019

In a four-part blog series, we have been exploring the many uses and benefits of color coding, including reducing operational downtime and lowering compliance risk. In our final post, we show how color coding can be used to help organizations limit unwanted access to files and preserve the privacy and confidentiality of sensitive records.

Privacy 60

Privacy Records Management Security Compliance 60

Brandeis Records Manager

MAY 20, 2016

Program Director for University Records Management, Brandeis University. The content in this blog reflects the opinions of the author, and not of Brandeis University.). Agile Records Management. Recovery, or corrective agility, is an important part of agile records management. George Despres, CRM.

Records Management 49

Records Management Digital preservation Blockchain Record destruction 49

IG Guru

FEBRUARY 25, 2022

The post Jesse Wilkins shares his thoughts on the new AIIM CIP changes on his blog appeared first on IG GURU. Check out his post here.

Records Management 79

Records Management Information governance Government Information Security 79

The Texas Record

JUNE 28, 2021

When we talk about records management on this blog, we often use the “R.I.M.” ” or “RIM” acronym as a shorthand way to refer to the “records and information management” field. But how is information governance any different than records management?

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Information governance Government Records Management e-Discovery 98

Brandeis Records Manager

MAY 27, 2015

George Despres, University Records Manager, Brandeis University. The content in this blog reflects the opinions of the author, and not of Brandeis University.). The Brandeis University Records Management (URM) program has much in front of it, but some solid foundational accomplishments behind it. Many are ongoing.

Records Management 40

Records Management Communications Paper Mining 40

TAB OnRecord

MARCH 8, 2018

We also made the business case for color-coding by demonstrating how it leads to more efficient records retrieval, retention and disposition; improved decision-making; less operational down time; fewer lost opportunities; and minimized risk of legal sanctions.

Records Management 111

Records Management Privacy Information Security Risk 111

TAB OnRecord

DECEMBER 4, 2019

Unfortunately, choosing the wrong shelving system can have a huge impact on the business – it can reduce worker efficiency, increase operating costs, and jeopardize security [.] The post Questions you need to ask before buying a shelving system appeared first on TAB Records Management Blog | TAB OnRecord.

Records Management 78

Records Management Security IT 78

OpenText Information Management

MAY 2, 2024

Risk management, records management, or compliance teams are usually the first to raise the alarm, as content sprawl makes it increasingly difficult for them to ensure that information security and data governance policies are being applied consistently. Often, it then falls to IT to find a solution.

ECM 57

ECM Paper Government Customer Experience 57

TAB OnRecord

JANUARY 25, 2018

Getting the folder that meets your needs goes a long way to making sure your filing system is as functional as possible when it comes to workflow, retrieval, and security. appeared first on TAB Records Management Blog | TAB OnRecord. The post Why invest in custom file folders ?

Records Management 99

Records Management Security IT 99

TAB OnRecord

MAY 16, 2018

In both cases, the files themselves now reside within facilities owned and managed by the outsourcing provider. In both cases you are relying on another party to help ensure the privacy and security of your records.

Cloud 99

Cloud Records Management Privacy Security 99

Armstrong Archives

APRIL 29, 2022

The terms “digital” and “electronic” are often used interchangeably these days, including when it comes to talking about records management. Digital Vs. Electronic Records – FAQs and Differences To understand the differences between digital and electronic records, let’s define each of them and look at the uses of each.

Computer and Electronics 52

Computer and Electronics Records Management Paper Archiving 52

AIIM

FEBRUARY 27, 2020

In several recent posts, I’ve talked about professional development options for information management professionals and provided guidance on how to determine whether a particular course or certification is a good fit. For the most part, I’ve stayed away from blogging about AIIM's training for two reasons.

ECM 116

ECM Records Management Metadata Information governance 116

TAB OnRecord

NOVEMBER 3, 2019

While these are certainly challenging issues that require much discussion and planning, we have found that basic safeguarding of medical records can get overlooked. In all the discussion about privacy security, it is essential to take care of the basics.

Paper 60

Paper Records Management Privacy Security 60

TAB OnRecord

JULY 25, 2019

Amidst a need for additional patient rooms and beds are rising real estate costs (hospitals account for over $1 trillion1 in owned property), an increased need for secure storage and storage requests that are unique to the healthcare industry. We’ll take you through three things [.]

Records Management 60

Records Management Security 60

National Archives Records Express

JUNE 12, 2023

S49-07-001 – STS-049 – In cabin view of crewmember at the forward flight deck with laptop terminal National Archives Identifier: 22702275 In this blog post, we will explore the key aspects of metadata requirements and their significance in recordkeeping.

Metadata 109

Metadata Digital transformation File names Archiving 109

Archive Document Data Storage

JANUARY 2, 2018

2018 is here, and it’s time to revisit your data security strategy. In this blog post, we offer our tips for keeping your information safe all year long. Setup a Virtual Private Network (VPN) for secure, remote access to network applications. Design a Secure Destruction Plan. secure loading and unloading areas.

Security 45

Security Archiving Passwords Records Management 45

TAB OnRecord

MARCH 13, 2019

As we pointed out, you need to get some up-front clarity on the quote; find out who will be working on the project; and enquire about their methodologies for planning, document access and security. The post Questions to ask a document imaging provider – Part 2 appeared first on TAB Records Management Blog | TAB OnRecord.

Records Management 60

Records Management Access Security 60

AIIM

MARCH 23, 2021

Many organizations have an obligation to maintain the information they create and receive as part of regular business activities and to ensure that the information is secured and maintained in official filing systems. There are a number of approaches to “clean up” these types of information; we discuss them in more detail here on the blog.

Information capture 209

Information capture Records Management IT Compliance 209

Everteam

NOVEMBER 1, 2019

Last week in Nashville, Everteam participated in the 5-day-long ARMA InfoCon 2019 conference, where information professionals gathered to network, learn, and discuss the future of records management and information governance with colleagues and vendors alike. AI is the future and is happening now: embrace the change.

Artificial Intelligence 40

Artificial Intelligence Records Management Information governance Government 40

Archive Document Data Storage

OCTOBER 10, 2017

Now is the time to step up data security in your business. In this blog, we offer tips for doing so. They are stored in a records centre built purposely for the long-term storage, security and preservation of archival records, and equipped with the following features: 24-hour internal staffing. Train Your Staff.

Security 40

Security Archiving Records Management Phishing 40

IG Guru

JANUARY 7, 2020

The post Record Retention a key component of privacy and cyber compliance program via bn blogs. The Data Protection Report provides thought leadership on emerging privacy, data protection and cybersecurity issues, and helps its readers proactively address risks and anticipate next steps in this crucial emerging field.

Compliance 52

Compliance Privacy Risk Cybersecurity 52

Security Affairs

OCTOBER 10, 2018

SAP released its October 2018 set of patches, it includes the first Hot News security note for SAP BusinessObjects in over five years. SAP released its October 2018 set of patches that included 11 security notes, the company also released 4 updates to previously released notes. ” reads a blog post published by ERPScan.

Security 50

Security Records Management Access IT 50

IG Guru

NOVEMBER 29, 2019

Professor Solove’s newsletter provides updates about his scholarship, blog posts, conferences, and privacy and data security training materials. Solove provides a valuable Newletter on Privacy + Security appeared first on IG GURU. The newsletter is emailed once per week. The post Professor Daniel J.

Privacy 52

Privacy Security FOIA Records Management 52

The Texas Record

SEPTEMBER 1, 2020

Both local governments and state agencies want to know if they ‘go paperless’ — if they digitize their essential records — can they get rid of the original paper or film copies? For state agencies , the authority to store records electronically is found in Tex. We believe that paper still has a place in records management.

Paper 98

Paper Records Management Digital preservation Archiving 98

Shoreline Records Management

AUGUST 21, 2023

Introduction As the healthcare industry evolves and technology continues to advance, medical records management has seen a significant transformation. In this blog, we delve into the relationship between medical records storage and physicians’ obligations when closing their practice.

Records Management 26

Records Management Paper Compliance Access 26

The Schedule

AUGUST 9, 2019

Nearly 100 people came together last Saturday in Austin, Texas, for the annual meeting of the Records Management Section. 20 blog posts on The Schedule , ranging from scheduling email to wrangling Google Team Drives and including a new entry in our ongoing series profiling Resourceful Records Managers.

Archiving 40

Archiving Records Management Government Military 40

Brandeis Records Manager

JULY 28, 2016

Program Director for University Records Management, Brandeis University. The content in this blog reflects the opinions of the author, and not of Brandeis University.). A colleague at another university recently polled a listserv group of records managers in Higher Ed. George Despres, CRM.

Records Management 52

Records Management Libraries Unstructured data Honeypots 52

The Schedule

AUGUST 22, 2018

Nearly 200 peers came together last Friday in Washington, DC, for the joint meeting of the Acquisitions & Appraisal and Records Management Sections. Outgoing section chair Eira Tansey reported on RMS activities for the year: 20 blog posts, including a series by committee member Jessika Drmacich on Resourceful Records Managers.

Archiving 58

Archiving FOIA Records Management Compliance 58

The Schedule

APRIL 30, 2020

We’ve had blog posts about RIM month in a state of emergency and about calculating storage costs. We hosted a coffee chat to discuss the impacts of COVID-19 on the work of records managers. At the request of Commander Sisko, I will hereafter be recording a daily log of law enforcement affairs.

Records Management 40

Records Management IT Security 40

AIIM

DECEMBER 19, 2019

In this blog post, we present an approach and checklist for migrating your information from one system to another. Information Management Specialists: A given migration could require advice and support from records managers, knowledge managers, document managers or document controllers, privacy and data protection specialists, and others.

Metadata 104

Metadata Records Management ROT Cleanup 104

The Texas Record

SEPTEMBER 28, 2021

For e.g. Information on paper is secure based on papers longevity. Paper records lasts hundreds of years, if not thousands. However, paper records must be protected from water damage, sunlight, and on-site storage security risk. Essential-and-Vital-Records-1 Download.

Paper 98

Paper Government Risk Records Management 98

AIIM

JANUARY 30, 2019

The core areas of responsibility for survey participants were primarily in information technology, as well as from line of business areas, compliance, security and records management. We can’t cover all the results in this blog, but let’s take a quick look at some of the key findings. Research Results.

Artificial Intelligence 123

Artificial Intelligence Records Management Analytics Metadata 123

Shoreline Records Management

FEBRUARY 27, 2023

With 25 years of experience in the document management industry, projects often come down to a simple question – Should we scan our documents or securely store them and retrieve them on an as-needed basis? Security – What potential PPI/PHI is contained in the documents? The answer depends on several factors. Here are some: A.

Paper 26

Paper Records Management Access Compliance 26

Gimmal

JANUARY 12, 2022

Team members should be from various departments (legal, IT, records management, etc.) Searching data for relevancy and redacting data for exemptions becomes burdensome without some form of record management with a defined, consistent taxonomy. Did you miss the beginning of this blog series?

FOIA 52

FOIA Records Management ROT Information governance 52