The Texas Record

APRIL 19, 2023

In the Records Management (RM) world that means it’s time to tidy up our records management systems, make sure the team is involved, make sure retention periods are up to date, or start a big project like an inventory or a big disposition day! How to Start or Revitalize a RIM Program What is the value of the record?

Cleanup 40

Cleanup Records Management Privacy Government 40

The Texas Record

FEBRUARY 16, 2021

Tune in monthly for a curated collection of articles we found interesting on a broad range of topics; some which are directly related to records management and others which might share common themes. While we did not write these articles, we are happy to share them with our subscribers.

Blockchain 52

Blockchain Records Management Government Personal data 52

The Texas Record

DECEMBER 30, 2020

Tune in monthly for a curated collection of articles we found interesting on a broad range of topics; some which are directly related to records management and others which might share common themes. This month the following articles cover the rise in use of electronic signature.

Records Management 52

Records Management Archiving Authentication Risk 52

The Texas Record

NOVEMBER 4, 2019

Tune in monthly for a curated collection of articles we found interesting on a broad range of topics; some which are directly related to records management and others which might share common themes. 944 was passed “quietly” – our Records Management Assistance Unit has certainly been talking about it a lot!

Records Management 71

Records Management Government Data preservation Encryption 71

ARMA International

SEPTEMBER 13, 2021

This discussion will include methods, tools, and techniques such as using personae and identifying use cases that have high business value, while minimizing project risks. This part will also discuss managing CS risks such as ransomware, privacy, change management, and user adoption. Data Management. Cloud-First.

Digital transformation 59

Digital transformation Blockchain IT Computer and Electronics 59

The Texas Record

MAY 18, 2023

A SWOT analysis is a strategic management tool that can be used solo or prior to conducting a TOWS metric (which we will discuss briefly in this article). As an organization, ask yourself, what are the software, tools, strategies, and methods on your wish list for your program?

Records Management 40

Records Management Risk Access File names 40

The Texas Record

SEPTEMBER 26, 2018

Whether you prefer learning at a live event or from your desk, there are resources available for you, your colleagues, and your agency staff to increase your records management and information technology knowledge. The DIR Statewide Data Program overview offers ten short video segments based on the Data Management Book of Knowledge.

Archiving 68

Archiving Records Management Cleanup Libraries 68

ARMA International

SEPTEMBER 22, 2021

This discussion will include methods, tools, and techniques such as using personae and identifying use cases that have high business value, while minimizing project risks. This part will also discuss managing CS risks such as ransomware, privacy, change management, and user adoption. Cloud Enablement. See Figure 1 [Jenik 2020]).

Digital transformation 52

Digital transformation Content services IT e-Discovery 52

ARMA International

SEPTEMBER 27, 2021

Here, Part 3 discusses how to manage the various DT risks. This discussion includes methods, tools, and techniques such as using personae and identifying use cases that have high business value, while minimizing project risks. This part also discusses managing CS risks such as ransomware, privacy, change management, and user adoption.

Digital transformation 54

Digital transformation Risk IT Computer and Electronics 54

The Texas Record

SEPTEMBER 28, 2021

This article will promote critical thinking and provide some guidance for developing your office’s information management disaster plan. When reviewing this article and establishing your plan, keep in mind the impact of losing information is not always immediately apparent. Essential-and-Vital-Records-1 Download.

Paper 98

Paper Government Risk Records Management 98

Everteam

MARCH 16, 2023

Web Master 16 March 2023 Electronic document management (EDM) is a major challenge for companies that are looking to store and manage digital documents efficiently. In this article, we’ll look at how to speed up your electronic records management system and automate the archiving process.

Metadata 52

Metadata Archiving Records Management Compliance 52

ARMA International

DECEMBER 26, 2019

Highlights of the Forrester Research and ARMA International Records Management Online Survey, Q4 2019. 2019 marks ten years since ARMA International and Forrester Research first surveyed records and information management (RIM) decision-makers to understand the key trends and challenges facing the profession.

Content services 76

Content services Cloud Records Management Privacy 76

The Schedule

OCTOBER 11, 2018

A recent assignment for one of her classes was to interview a practicing Archivist and/or Records Manager about the “qualified practices” of the profession and write up a paper/presentation/something else summarizing and analyzing it. What made you want to switch from archives to records management?

Archiving 75

Archiving Records Management Education Paper 75

Everteam

JUNE 30, 2022

Analyzing , Information Governance , Records Management. Corentin Thesis topic: my topic is to design a chatbot which is a tool that will be used to interact with humans. – Whether it is through the project with industrial partners, in the AI for heart project, but also through the company’s tools.

Artificial Intelligence 52

Artificial Intelligence Records Management Information governance IT 52

ARMA International

SEPTEMBER 25, 2019

That’s a conclusion drawn from the responses of 900-plus respondents, consisting of ARMA members, Cohasset clients, Iron Mountain customers, and Records Management Listserv members. View the PDF version of this article. But we’re getting there. The free report is available on ARMA’s site.

Information governance 46

Information governance Records Management Government IT 46

The Texas Record

SEPTEMBER 10, 2019

basic definitions for state records, public information, and social media tools how to determine when a social media post is a state record how to handle capture, storage, retention, and disposition of social media records important things to consider when formulating social media policies. Topics Covered.

Records Management 40

Records Management Government Access IT 40

Information is Currency

AUGUST 4, 2017

As I read the article on CMSWire it made me think of frontier time and all the potential that someone could gain by moving out to the west with hopes of finding “gold in them thar hills.” The misconception about governance is that it’s records management 2.0, Restraints are not a bad thing.

Government 40

Government Digital transformation Records Management Compliance 40

AIIM

JUNE 30, 2020

Few announcements in information management have been bigger than Gartner’s article heard round the world that announced the death of Enterprise Content Management (ECM) as we knew it. Since this article was published in 2017, the Information Management industry exploded with new questions, like, Is ECM really dead?

ECM 186

ECM Content services Paper Information architecture 186

eDiscovery Daily

APRIL 27, 2023

By Kenneth Jones, Tanenbaum Keale LLP This article was originally published in LegalTech News on March 10, 2023. it tends to mask similar long-standing challenges, such as the adoption of predictive coding or records management programs, which reduce overall eDiscovery cost and risk. E-discovery is one example of this.

Communications 45

Communications e-Discovery Artificial Intelligence Metadata 45

ChiefTech

APRIL 1, 2007

and Records Management Ive talked a few times recently with people who are trying to reconcile Web 2.0 technologies with issues in organisations related to records management. As the name suggests, Google Paper is the smart way of backing up email as physical record. Please seek advice for specific circumstances.

Records Management 40

Records Management Paper Archiving IT 40

Information is Currency

DECEMBER 1, 2017

Records management is a rapidly evolving field with the influx of digital content that records managers must steward. It is important for records managers to understand how companies are implementing digital solutions to prepare for the upcoming challenges.

Records Management 40

Records Management Artificial Intelligence e-Delivery Computer and Electronics 40

The Texas Record

JULY 14, 2020

Organizations have rushed to adopt new technologies and remote communication software, often before records management capabilities have been evaluated. In this multi-part series, we will be exploring the various software environments that records managers may need to contend with. Which brings us to the other option….

Computer and Electronics 98

Computer and Electronics Communications Paper Records Management 98

ARMA International

NOVEMBER 21, 2019

This article summarizes a report published by AIEF on May 30, 2019. Additionally, the article is included in Information Management Magazine, ARMA-AIEF Special Edition , which will be available for download in November. but the proliferation of digital records has necessitated new tools for managing privacy.

Blockchain 57

Blockchain Archiving Privacy Records Management 57

AIIM

JULY 24, 2018

Article 28 lays out the obligation requirements that govern the relationship between data controllers and processors. Third party processor agreements need to be reviewed in the context of GDPR compliance obligations, particularly, compliance accountability, data transfer provisions and data security requirements.

GDPR 83

GDPR Compliance Privacy Data Privacy 83

Positively RIM

OCTOBER 6, 2011

Gentle Readers: Some of you have seen my article in the current Baseline Magazine called Challenges to Governing Remote Information. Baseline holds the copyright on this article, so even as author, I cannot reproduce it here. Gordy The Riddle of Cloud Records Management or Nine Challenges to Governing Remote Information By Gordon E.J.

Cloud 40

Cloud Records Management Metadata e-Discovery 40

ARMA International

DECEMBER 31, 2019

In 2020 and beyond, ARMA will be building training, tools, and other resources targeted to these seven areas. Are the tools within your organization’s technology environment integrated? Are SLA’s (internal and third party) and contracts tracked, managed, and enforced? Download the PDF version of the article.

Information governance 118

Information governance Government Information architecture Metadata 118

Collaboration 2.0

AUGUST 18, 2008

increasingly sophisticated social productivity tools By Oliver Marks | August 18, 2008, 10:37pm PDT Summary Clearspace, Jive Software’s ‘social productivity‘ collaboration software, hits version 2.5 Hot Topics iPhone iPad Enterprise 2.0 Microsoft Office Green tech Smart phones Collaboration 2.0 Jive Clearspace 2.5:

Paper 60

Paper Sales Cloud Records Management 60

AIIM

SEPTEMBER 12, 2018

Article 30 of GDPR requires organizations to map out how personal information of collected, processed and to whom such information is disclosed and the measures taken to collect information that is limited to what is necessary. Data Mapping.

GDPR 92

GDPR Government Information governance Compliance 92

The Texas Record

MAY 22, 2020

However, just because you’ve declared compliance with our mandatory minimum retention periods, that doesn’t mean you have to have a passive records management program. Massive caveat #1: A records inventory should be conducted before implementing any of the following tips. Tip #3 – Get Out Your Clippers.

Government 95

Government Compliance IT Records Management 95

AIIM

MARCH 22, 2018

This is equally true at the individual level when I think about information professionals in the AIIM space who are wondering how/whether all of their records management and content management skills will continue to be relevant in the years ahead. Organizations need to go on the offensive in this process.

Retail 91

Retail Records Management Paper Government 91

ARMA International

JUNE 13, 2022

This article is my advice for a holistic approach to QA/QC for document capture projects. To prevent EOs from occurring (or minimize their occurrence) we need a robust production workflow running on production-level hardware and software tools. What are the Causes of EOs?

Metadata 94

Metadata Analytics Paper Compliance 94

ChiefTech

SEPTEMBER 10, 2007

Google has the potential of course, but the question for all user-driven mashup tools is how easy it is for the average user to develop tools that do what they need them to do and deal with the 9X challenge (i.e. Of course EDRMS can be provided as a hosted tool tool. Google Records Management anyone?

Records Management 40

Records Management Paper Archiving Compliance 40

ChiefTech

JANUARY 12, 2008

This looks like it answers one of my previous concerns about using hosted consumer services for business email and collaboration, that they dont provide for compliance and records management. Further Reading Articles and Papers Book Reviews and More Intranet 2.0

Risk 40

Risk Records Management Consumer Services Compliance 40

ChiefTech

JANUARY 24, 2007

Both Many Eyes and Swivel also hint at the possibility of providing private access to graphs and data ( Swivel talks about a fee-based "professional" version), but I can equally see potential for a " social data analysis " tool like this inside the firewall with options to restrict data to groups or specific users. But in a Web 2.0

Compliance 40

Compliance Computer and Electronics Records Management Paper 40

Positively RIM

MAY 5, 2015

The following article appears -- in slightly different form -- as the lead contribution to a larger work on Information Governance published online by the International Legal Technology Association. For records managers, “archive” refers to a small number of records organized effectively and preserved securely, for a very long time.

IT 40

IT Information governance Government Communications 40

Info Source

JULY 12, 2018

But when it comes to unstructured data like documents, videos, and pictures, which exist en masse in enterprise environments, users can’t find things because their search tools are clunky and cumbersome.”. Our content management related features will get richer and deeper as we move forward,” he told DIR.

ECM 40

ECM Marketing Cloud Unstructured data 40

Collaboration 2.0

JUNE 22, 2008

million more this year according to Dave Martin, a product manager at EMC during his presentation about fusing Documentum to Sharepoint. (A There’s no question records management and retention are an important component of enterprise content management systems , as is discoverable communication for legal purposes.

Records Management 40

Records Management Paper Archiving ECM 40