AIIM

JUNE 3, 2021

The National Archives and Records Administration ( NARA ) and Office of Management and Budget ( OMB ) set forth the government-wide policy M-19-21 as a directive to progress how government records are managed. Read on to learn what this directive is, who it impacts, and seven factors necessary to achieve compliance.

Compliance 153

Compliance FOIA Metadata Records Management 153

AIIM

FEBRUARY 18, 2021

Now ask yourself – who is in charge of managing all of that information? In many cases, Records Management tasks are being done by people with little to no Records Management Training. centric processes and activities, we expect users to identify, declare, and manage their own digital records.

Records Management 255

Records Management e-Discovery Compliance Digital transformation 255

National Archives Records Express

MARCH 12, 2018

We frequently receive questions about the roles and responsibilities for Senior Agency Officials for Records Management (SAORM) and Agency Records Officers. The head of each agency has overall responsibility for establishing and maintaining an active and efficient records management program.

Records Management 56

Records Management Compliance Archiving Government 56

National Archives Records Express

MAY 23, 2018

One of these features, “confidential mode,” allows senders to select how long the recipient will be able to read and access the messages, disables forwarding or copying/pasting, and sets the time for when the message is deleted. We have been receiving questions about the records management implications of these features.

Records Management 53

Records Management Compliance Government Access 53

The Schedule

SEPTEMBER 12, 2019

As Jessika knows, I’ve hesitated to participate in her series on Resourceful Records Managers because I suffer from a bit of imposter syndrome. But I don’t actually manage records as a part of my job, hence my imposter syndrome. But I don’t actually manage records as a part of my job, hence my imposter syndrome.

Records Management 40

Records Management Archiving Libraries Paper 40

The Schedule

MAY 9, 2018

Our most recent records manager profile: Eira Tansey, Digital Archivist/Records Manager at the University of Cincinnati ! What led you to choose your current career in Records Management? Do you or did you have a mentor who has helped you in the Records Management field?

Records Management 40

Records Management Archiving Education Digital preservation 40

The Schedule

AUGUST 21, 2019

Jessika is Williams College’s Records Manager and Digital Resources Archivist. This is her fourth year serving on the records management steering committee. Based in Williamstown Massachusetts, Jessika leads the records management program and navigates records policies specific for small liberal arts colleges.

Records Management 40

Records Management Archiving Digital preservation Authentication 40

Armstrong Archives

AUGUST 21, 2019

Quality records management is a necessity for many business owners, and it can be difficult to know which vendors are the right fit for your business. It is important to understand that not all records management services are the same. Several elements may affect the quality and delivery of records management.

Records Management 40

Records Management Energy and Utilities Archiving Access 40

ARMA International

JANUARY 20, 2021

Just tell me which records we must retain in paper! This is a common frustration among records managers and information governance (IG) professionals. This process involves understanding how the records are used alongside relevant laws and regulations associated with records management. Research Methodology.

Paper 124

Paper Compliance Records Management Personal data 124

ARMA International

FEBRUARY 26, 2020

Records managers around the world are likely familiar with freedom of information (FOI) laws in their respective countries, especially when considered at the national or federal levels. This new research shows that local compliance with FOI laws is inadequate, subject to manipulation, and influenced by legal and political factors.

Records Management 135

Records Management Compliance Government FOIA 135

The Schedule

OCTOBER 18, 2018

The Records Management Section (RMS) Steering Committee exists to direct and focus the annual business of the section, as well as to foster connections and professional growth amongst section members. Alex is the University Records Manager at the University of Pittsburgh, where he has worked for five years. Toner, Chair.

Records Management 40

Records Management Archiving Libraries Metadata 40

Archive Document Data Storage

JANUARY 18, 2018

Create an Information Asset Register of the data you have in your possession (both electronic and hard copy) and review it against the business’ Records Retention Policy to identify the data that you no longer need. Finally, you receive a Certificate of Destruction at the end of process so that you can prove compliance with the GDPR.

Records Management 40

Records Management Paper Archiving Access 40

Armstrong Archives

MARCH 13, 2024

The Importance of Digitizing Medical Records Digitizing medical records provides a plethora of benefits for organizations, physicians, and most of all, patients. By investing in medical document scanning, businesses can simplify records storage protocols, increase information security, and promote accessibility.

Paper 52

Paper Archiving Records Management Compliance 52

AIIM

JANUARY 17, 2018

GDPR Compliance Starts with Data Discovery. Compliance with GDPR is just a short five months away. While there may be many dimensions to consider from a GDPR readiness perspective there are three steps that are particularly important in order to manage risk and ensure compliance. Step 2: Record of Processing Activities.

GDPR 83

GDPR Compliance Data collection Privacy 83

Preservica

NOVEMBER 9, 2021

If you are a Clerk, Records Manager or Archivist for City or County Government, our practical “How we do it” videos are for you! We have compiled a series of videos, from users in City and County Government to share how they quickly and easily perform common electronic records preservation and access tasks with Preservica’ s solutions.

Digital preservation 144

Digital preservation Records Management Archiving Education 144

The Texas Record

JUNE 28, 2021

When we talk about records management on this blog, we often use the “R.I.M.” ” or “RIM” acronym as a shorthand way to refer to the “records and information management” field. But how is information governance any different than records management? Collaboration.

Information governance 98

Information governance Government Records Management e-Discovery 98

AIIM

FEBRUARY 25, 2021

The advancement of new technology has transitioned much of this from paper to digital – which presents its own set of new challenges regarding compliance, access, and protection. These changes all add up and have had a profound impact on how we create, manage, store, and access information today.

Compliance 132

Compliance Records Management Big data Cloud 132

Armstrong Archives

DECEMBER 18, 2023

At Armstrong Archives, we know the complexities of document management, and that’s why our services extend well beyond traditional document storage. We are a premier provider of complete records management services. These might include legal documents, financial records, or client information.

Archiving 52

Archiving Paper Records Management Compliance 52

AIIM

JULY 24, 2018

Three Critical Steps for GDPR Compliance. GDPR Compliance Starts with Data Discovery. There are a number of areas where GDPR strengthens compliance obligations and imposes additional legal liabilities. This is the 11th post in a series on privacy by Andrew Pery. Data Privacy and Open Data: Secondary Uses under GDPR.

GDPR 83

GDPR Compliance Privacy Data Privacy 83

AIIM

APRIL 7, 2020

I believe that there is quite a bit of overlap today between ARMA and AIIM, particularly with regard to resources relevant to records managers. ARMA's Association Focus: Historically, ARMA has focused on the professional practice of records management. Automating Governance and Compliance. Types of Membership.

Records Management 147

Records Management Artificial Intelligence Access Paper 147

IG Guru

JANUARY 8, 2021

Department of Health and Human Services (HHS) announces its thirteenth settlement of an enforcement action in its HIPAA Right of Access Initiative. OCR announced this initiative as an enforcement priority in 2019 to support individuals’ right to timely access their health records at […].

Access 94

Access IT Records Management Information governance 94

AIIM

AUGUST 30, 2022

With so much information being generated, it becomes more difficult for organizations to manage it all and ensure compliance with regulations like GDPR and HIPAA. This document outlines how the organization should store its information, how it should be accessed, and who has access to it.

Information governance 125

Information governance Government Compliance Digital transformation 125

Preservica

JUNE 26, 2017

The research validated that nearly all (90%) organizations must preserve and protect their vital information to meet with legal, statutory and regulatory compliance requirements. 100% of respondents to our on-site survey confirmed their organizations retain long-term digital records to meet regulatory, legal and statutory business needs.

Information governance 40

Information governance Records Management Digital preservation Government 40

TAB OnRecord

AUGUST 1, 2018

Physical records are necessary for day-to-day business operations, risk management and as evidence of regulatory compliance. With paper production up 180% in the past five years, and collections growing, it’s more important than ever to organize, manage and access files as efficiently as possible.

Records Management 79

Records Management Paper Compliance Risk 79

AIIM

APRIL 1, 2019

This primary driver depends on other key transformative aspirations such as 2) business agility/innovation, 3) operational excellence, and 4) automated compliance/governance. How is content services automation revolutionizing records management and information governance?

Digital transformation 164

Digital transformation Content services Customer Experience Records Management 164

TAB OnRecord

AUGUST 26, 2019

In a four-part blog series, we have been exploring the many uses and benefits of color coding, including reducing operational downtime and lowering compliance risk. In our final post, we show how color coding can be used to help organizations limit unwanted access to files and preserve the privacy and confidentiality of sensitive records.

Privacy 60

Privacy Records Management Security Compliance 60

IG Guru

JUNE 24, 2019

BY JOHN PELUSO MAY 07, 2019 In 2011, President Barack Obama signed a memorandum requiring federal agencies to manage both permanent and temporary email records in an electronic format by the end of 2016. The post 4 ways to gain ground in the journey toward NARA compliance appeared first on IG GURU.

Compliance 40

Compliance Access IT Records Management 40

Everteam

NOVEMBER 16, 2022

Analyzing , Information Governance , Records Management. Information Governance to manage your information assets. However, poor information management can have serious financial, legal and image consequences for companies, particularly if they are condemned for non-compliance with the regulations in force.

Information governance 52

Information governance Government Compliance Records Management 52

IG Guru

APRIL 8, 2019

Records and Information Management (RIM) Leader Strengthens Compliance Solutions for Retention Policy and Schedules, Data Privacy and IG Policy. The post Access Announces Acquisition of Montaña & Associates – a Leading Information Governance Consulting Firm appeared first on IG GURU.

Information governance 40

Information governance Access Government Data Privacy 40

National Archives Records Express

SEPTEMBER 28, 2017

We are pleased to announce the publication of the National Archives and Records Administration’s Federal Agency Records Management Annual Report, 2016. . We consolidated these reports from agencies into the Federal Agency Records Management Annual Report.

Records Management 58

Records Management Compliance Archiving Risk 58

Armstrong Archives

APRIL 1, 2022

Easier Compliance with Federal and State Laws. Record digitization can also simplify compliance with various regulations at both the state and federal level. A third-party solution with established compliance protocols and procedures makes it easier to comply with these requirements by digitizing medical records.

Customer Experience 52

Customer Experience Paper Records Management Archiving 52

OpenText Information Management

MAY 2, 2024

Risk management, records management, or compliance teams are usually the first to raise the alarm, as content sprawl makes it increasingly difficult for them to ensure that information security and data governance policies are being applied consistently.

ECM 57

ECM Paper Government Customer Experience 57

AIIM

MARCH 23, 2021

This would ensure that everything is accessible and available, right? For all of these reasons, the smaller the haystack, the more efficient the access. Why Not Capture Everything? So why shouldn’t organizations simply capture everything - and then keep it forever? Well, it's not that easy. What to Capture - General Guidelines.

Information capture 209

Information capture Records Management IT Compliance 209

The Schedule

FEBRUARY 8, 2021

February 19th 2pm- 3pm EST. Please join the Records Management and College & Universities Sections as they co-host our next coffee chat on the exciting topic of email archiving! A Record is a Record is a Record. As digital resources archivist, I create access for and preserve digital materials.

Archiving 40

Archiving Records Management Compliance Access 40

National Archives Records Express

JANUARY 8, 2018

Today, we opened the 2017 records management reporting period. Agencies will have until March 16, 2018 to submit the following three reports: Records Management Self-Assessment (RMSA): The annual RMSA asks questions that assess compliance with records management statutes and regulations as well as NARA policies and guidance.

Records Management 56

Records Management Compliance Government Access 56

IG Guru

OCTOBER 27, 2022

Check out the link here.

Information governance 76

Information governance Access Compliance Government 76

The Texas Record

FEBRUARY 16, 2021

Tune in monthly for a curated collection of articles we found interesting on a broad range of topics; some which are directly related to records management and others which might share common themes. Why Blockchain Works for Records Management – GCN. By Brianna Cochran and Anne Poulos.

Blockchain 52

Blockchain Records Management Government Personal data 52