Armstrong Archives

MARCH 13, 2024

The Importance of Digitizing Medical Records Digitizing medical records provides a plethora of benefits for organizations, physicians, and most of all, patients. By investing in medical document scanning, businesses can simplify records storage protocols, increase information security, and promote accessibility.

Paper 52

Paper Archiving Records Management Compliance 52

Archive Document Data Storage

JANUARY 18, 2018

Create an Information Asset Register of the data you have in your possession (both electronic and hard copy) and review it against the business’ Records Retention Policy to identify the data that you no longer need. Securely Destroy Files You No Longer Need. First, secure destruction sacks are delivered to your office.

Records Management 40

Records Management Paper Archiving Access 40

Armstrong Archives

DECEMBER 18, 2023

This reality has made data security increasingly important, requiring a sea change in the way companies handle their documents. The decisions you make have financial, operational, and security implications. We are a premier provider of complete records management services.

Archiving 52

Archiving Paper Records Management Compliance 52

AIIM

JANUARY 17, 2018

You might also be interested in: Mitigate Data Privacy and Security Risks with Machine Learning. The Privacy and Security Dichotomy. GDPR Compliance Starts with Data Discovery. Compliance with GDPR is just a short five months away. Step 2: Record of Processing Activities. Step 1: Data Discovery.

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GDPR Compliance Data collection Privacy 83

TAB OnRecord

AUGUST 26, 2019

In a four-part blog series, we have been exploring the many uses and benefits of color coding, including reducing operational downtime and lowering compliance risk. In our final post, we show how color coding can be used to help organizations limit unwanted access to files and preserve the privacy and confidentiality of sensitive records.

Privacy 60

Privacy Records Management Security Compliance 60

The Texas Record

JUNE 28, 2021

When we talk about records management on this blog, we often use the “R.I.M.” ” or “RIM” acronym as a shorthand way to refer to the “records and information management” field. But how is information governance any different than records management? Collaboration.

Information governance 98

Information governance Government Records Management e-Discovery 98

AIIM

JULY 24, 2018

Three Critical Steps for GDPR Compliance. Mitigate Data Privacy and Security Risks with Machine Learning. The Privacy and Security Dichotomy. GDPR Compliance Starts with Data Discovery. There are a number of areas where GDPR strengthens compliance obligations and imposes additional legal liabilities.

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GDPR Compliance Privacy Data Privacy 83

AIIM

FEBRUARY 25, 2021

The advancement of new technology has transitioned much of this from paper to digital – which presents its own set of new challenges regarding compliance, access, and protection. These changes all add up and have had a profound impact on how we create, manage, store, and access information today.

Compliance 132

Compliance Records Management Big data Cloud 132

AIIM

AUGUST 30, 2022

With so much information being generated, it becomes more difficult for organizations to manage it all and ensure compliance with regulations like GDPR and HIPAA. This document outlines how the organization should store its information, how it should be accessed, and who has access to it.

Information governance 125

Information governance Government Compliance Digital transformation 125

Preservica

JUNE 26, 2017

The research validated that nearly all (90%) organizations must preserve and protect their vital information to meet with legal, statutory and regulatory compliance requirements. 100% of respondents to our on-site survey confirmed their organizations retain long-term digital records to meet regulatory, legal and statutory business needs.

Information governance 40

Information governance Records Management Digital preservation Government 40

Everteam

NOVEMBER 16, 2022

Analyzing , Information Governance , Records Management. Information Governance to manage your information assets. However, poor information management can have serious financial, legal and image consequences for companies, particularly if they are condemned for non-compliance with the regulations in force.

Information governance 52

Information governance Government Compliance Records Management 52

OpenText Information Management

MAY 2, 2024

Risk management, records management, or compliance teams are usually the first to raise the alarm, as content sprawl makes it increasingly difficult for them to ensure that information security and data governance policies are being applied consistently. Often, it then falls to IT to find a solution.

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ECM Paper Government Customer Experience 57

Shoreline Records Management

AUGUST 21, 2023

Introduction As the healthcare industry evolves and technology continues to advance, medical records management has seen a significant transformation. The Shift to Electronic Health Records (EHRs) Gone are the days of paper-based medical records stored in filing cabinets.

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Records Management Paper Compliance Access 26

AIIM

NOVEMBER 22, 2022

For records managers, this presents unprecedented levels of complexity. According to a recent AIIM survey, 42% of respondents reported that the volume and variety of records within their M365 implementation are expanding too quickly to manage and protect properly. Balance risks and benefits.

Government 115

Government Information governance Cloud Compliance 115

Info Source

JANUARY 27, 2021

Rigorous Certification for Square 9’s Data and Information Security Policies and Procedures. The Health Insurance Portability and Accountability Act Security Rule of 2003, commonly referred to as HIPAA, addresses the security of electronic Protected Health Information (ePHI). NEW HAVEN, CONN., NEW HAVEN, CONN.,

Cloud 52

Cloud ECM Digital transformation Compliance 52

AIIM

MARCH 23, 2021

Many organizations have an obligation to maintain the information they create and receive as part of regular business activities and to ensure that the information is secured and maintained in official filing systems. This would ensure that everything is accessible and available, right? Why Not Capture Everything?

Information capture 209

Information capture Records Management IT Compliance 209

Armstrong Archives

APRIL 1, 2022

Not only is there the cost of printing documents, but there are also expenses associated with storage and security, not to mention the labor hours it takes to file documents away or search for them when they’re needed. Easier Compliance with Federal and State Laws. Digital records management. Reduced Costs.

Customer Experience 52

Customer Experience Paper Records Management Archiving 52

AIIM

JANUARY 22, 2020

This cuts down on copies AND versions – and actually improves information security by adding a layer of login requirement in order to access the linked document. Again, there can be records management concerns here, but this can be a great way to ensure that low-value or fairly short-lived content can be gotten rid of efficiently.

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ROT Cleanup Records Management Risk 119

IG Guru

JUNE 24, 2019

BY JOHN PELUSO MAY 07, 2019 In 2011, President Barack Obama signed a memorandum requiring federal agencies to manage both permanent and temporary email records in an electronic format by the end of 2016. The post 4 ways to gain ground in the journey toward NARA compliance appeared first on IG GURU.

Compliance 40

Compliance Access IT Records Management 40

The Texas Record

FEBRUARY 16, 2021

Tune in monthly for a curated collection of articles we found interesting on a broad range of topics; some which are directly related to records management and others which might share common themes. Why Blockchain Works for Records Management – GCN. By Brianna Cochran and Anne Poulos.

Blockchain 52

Blockchain Records Management Government Personal data 52

IG Guru

APRIL 8, 2019

Records and Information Management (RIM) Leader Strengthens Compliance Solutions for Retention Policy and Schedules, Data Privacy and IG Policy. The post Access Announces Acquisition of Montaña & Associates – a Leading Information Governance Consulting Firm appeared first on IG GURU.

Information governance 40

Information governance Access Government Data Privacy 40

The Texas Record

SEPTEMBER 3, 2021

For local governments, this means that all previous versions of 13 TAC §7 will be obsolete, and we recommend your organization accesses the updated rules in order to follow the most updated version of Bulletin B. c) was removed Local governments must manage records no matter in which format they exist. General Previous 7.72(c)

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Records Management Government Metadata Authentication 96

Everteam

MARCH 16, 2023

Web Master 16 March 2023 Electronic document management (EDM) is a major challenge for companies that are looking to store and manage digital documents efficiently. In this article, we’ll look at how to speed up your electronic records management system and automate the archiving process.

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Metadata Archiving Records Management Compliance 52

Armstrong Archives

JULY 1, 2020

Offsite file storage can help alleviate those challenges, especially when it comes to security, improving workflow, and maintaining regulatory compliance. Document Security. This means that even if sensitive files are not breached, the bank is still putting a fortune into making sure their data is secure.

Archiving 52

Archiving Compliance Records Management Paper 52

ARMA International

DECEMBER 23, 2019

Hmmm … sounds a lot like records management, doesn’t it? That’s no coincidence because the tenets of records management are encompassed within IG (along with legal, privacy, risk/compliance, security, technology, etc.). all of which require the same disciplines we utilize when managing our records.

Information governance 98

Information governance Government Records Management Energy and Utilities 98

Shoreline Records Management

SEPTEMBER 26, 2023

However, healthcare providers, clinics, and individuals often wonder how long they should retain these records. In this blog, we will explore the recommended guidelines for retaining medical records and the significance of proper record-keeping for patient care, legal compliance, and data privacy.

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Paper Compliance Insurance Records Management 26

Armstrong Archives

JULY 1, 2020

Each cabinet requires about 15 square feet of space to be fully accessible, so storing your company’s records on site is probably taking up a large chunk of your space. Secure corporate records management requires a security system with locks, surveillance cameras, and so forth. Ensure Compliance.

Archiving 52

Archiving Records Management Compliance Access 52

The Texas Record

OCTOBER 16, 2019

Better Together in a Digital World: Security and Retention. The result is more and more of our information is born digitally; accessed and used solely via screens; stored on hard drives, servers, and in the cloud; and will eventually be deleted or transferred to a digital archive all without ever having been reduced to paper.

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Digital transformation Records Management Paper Archiving 40

Shoreline Records Management

FEBRUARY 27, 2023

With 25 years of experience in the document management industry, projects often come down to a simple question – Should we scan our documents or securely store them and retrieve them on an as-needed basis? Security – What potential PPI/PHI is contained in the documents? The answer depends on several factors. Here are some: A.

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Paper Records Management Access Compliance 26

Armstrong Archives

JULY 26, 2019

Top Considerations for Document Management. Records management is a major concern for virtually any company, but different industries face different regulatory requirements concerning document management and recordkeeping. Record Accessibility. Federal Compliance. Document Destruction.

Archiving 40

Archiving Records Management Compliance Access 40

Armstrong Archives

JULY 10, 2020

When it comes to the demands of building structures of brick, mortar, wood, concrete, and steel, it may be easy to dismiss the importance of keeping their construction documents secure, well organized, and easily accessible. It’s vital that your office function efficiently and that important documents be kept secure. Blueprints.

Archiving 52

Archiving Records Management Compliance Paper 52

Preservica

DECEMBER 29, 2022

The team at Preservica is guided by our growing user community to empower archivists, records managers and information professionals to further simplify and automate the future-proofing of high-value digital content for compliance and long-term value protection. Their success is our success.

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Digital preservation Archiving Records Management e-Discovery 75

Armstrong Archives

JULY 9, 2021

Under HIPAA, every provider and business that handles protected information must develop a policy for retention and disposal of medical records. Entities that do not create and enforce a strong medical record retention and destruction policy put themselves are risk for compliance violations. HIPAA Rules on Medical Records.

Records Management 52

Records Management Insurance Paper Archiving 52

Armstrong Archives

JULY 9, 2021

As non-compliance can cause providers to face costly fines and lawsuits, as well as jeopardize the trust of their patients, remaining HIPAA compliant is critical for all medical professionals. As a result, while there are many advantages to keeping records in-house, there are also disadvantages. Electronic Health Records (EHR).

Paper 52

Paper Archiving Compliance Access 52

Archive Document Data Storage

JUNE 25, 2019

It helps your organisation avoid keeping records beyond their useful life and the legal risks of General Data Protection Rule (GDPR) non-compliance. For help, consult with a records management consultant who can create a customised plan for developing and monitoring a record retention policy. Destroy Files.

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Records Management Paper Archiving Access 40

IG Guru

MAY 15, 2020

The post IAPP Members Get On-Demand Access to Global Privacy Experts appeared first on IG GURU. Check out member-only offer here.

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Access Privacy Records Management Education 52

ARMA International

JULY 18, 2022

As the world’s leading membership organization serving professionals who manage and govern information, ARMA is pleased to announce the release of its updated Information Governance Professional (IGP) Certification Exam. Supports : Project Management, Communications, Organizational Learning & Training, and Help Desk/FAQ’s.

Information governance 73

Information governance Government Privacy Information Security 73