The Texas Record

JUNE 28, 2021

When we talk about records management on this blog, we often use the “R.I.M.” ” or “RIM” acronym as a shorthand way to refer to the “records and information management” field. In a nutshell, this is information governance. The Records Lifecycle. Extra Phases.

Information governance 98

Information governance Government Records Management e-Discovery 98

AIIM

JUNE 3, 2021

The National Archives and Records Administration ( NARA ) and Office of Management and Budget ( OMB ) set forth the government-wide policy M-19-21 as a directive to progress how government records are managed. M-19-21 is a government-wide initiative that applies to all federal agencies.

Compliance 153

Compliance FOIA Metadata Records Management 153

National Archives Records Express

JANUARY 13, 2021

We are requesting comments on our draft Standard Data Elements as part of our Federal Electronic Records Modernization Initiative (FERMI). The FIBF serves as a model to help the Federal government better coordinate and document common business needs, improve processes and performance, and drive economies of scale.

Records Management 94

Records Management Government Metadata 94

ARMA International

JULY 4, 2022

Do information governance principles apply to your organization’s mailroom? This means matter-centric record creation is starting right from mail delivery, not later from a pile on a desk—even if it is a digital pile on a virtual desk. Comprehensive Chain of Custody.

Information governance 75

Information governance Government Records Management Compliance 75

AIIM

OCTOBER 29, 2018

In The State of Intelligent Information Management: Getting Ahead of the Digital Transformation Curve and in GDPR after the Deadline: Progress, But a Long Way to Go , AIIM began an examination of one of the four key IIM practice areas — Automating Compliance and Governance. Metadata & taxonomy management.

Compliance 89

Compliance Government Digital preservation Records Management 89

The Texas Record

JULY 17, 2018

As more organizations move from paper to electronic records, records management professionals face more complex challenges in managing these records. Records management professionals must ensure that the introduction of automation into records management does not affect the integrity of the record.

Records Management 63

Records Management Metadata Risk Analytics 63

IG Guru

DECEMBER 20, 2018

Metadata is structured data about data, information that facilitates the management and use of other information. The function of metadata is to provide your users with a standardized means for access to digitized materials. However, it is not enough to use just any metadata standard.

Metadata 40

Metadata Access IT Records Management 40

The Texas Record

MAY 22, 2019

SLRM is excited to announce the relaunch of our Introduction to Records Management Course for local governments! For the uninitiated, the IRM course is a self-paced multi-subject class that covers the fundamentals of records management. Also new : Records Management Glossary. Forgot what metadata is?

Government 68

Government Records Management Metadata Paper 68

ARMA International

MARCH 18, 2024

The business world is dynamic: people come and go, laws change, and business requirements change, but having a history of why your organization is retaining or deleting a record after a certain period of time will make it more comprehensible to your users, your management and your successors as records managers.

Records Management 52

Records Management Metadata Data Privacy GDPR 52

The Texas Record

OCTOBER 18, 2018

Recently, we have received many questions about metadata. Most of the inquiries about metadata revolve around two questions – What is metadata and why is it important. The purpose of this article is to discuss whether metadata is part of an electronic record and if so why. So, what is metadata?

Metadata 40

Metadata Records Management Authentication Paper 40

ARMA International

DECEMBER 23, 2019

Whereas the pilots of yesteryear had to decide whether to take their aviation skills and adapt them to space flight, you must choose whether to adapt and expand your records disciplines and apply them to all of your organization’s information – regardless of its data type, format, delivery medium, department, or location. Are You Ready?

Information governance 98

Information governance Government Records Management Energy and Utilities 98

Everteam

MARCH 16, 2023

Analyzing , Governing How to accelerate the feeding of your SAE and GED? Web Master 16 March 2023 Electronic document management (EDM) is a major challenge for companies that are looking to store and manage digital documents efficiently. However, the feeding of the GED or SAE remains a long , tedious and expensive task.

Metadata 52

Metadata Archiving Records Management Compliance 52

AIIM

FEBRUARY 27, 2020

But we didn’t really formalize our educational programs until 2006 when we released the AIIM Enterprise Content Management (ECM) and Electronic Records Management (ERM) courses. You may not know that we developed a 4-day Email Management class in 2008 or a 2-day Social Media Governance course in 2011.

ECM 116

ECM Records Management Metadata Information governance 116

Everteam

SEPTEMBER 20, 2019

In this session, we explored AI and Blockchain’s impact on core information governance processes and records management practices. Below are 4 key takeaways from the conversation: EC M is moving toward federated information governance. AI and Blockchain extend the reach of Information Governance.

Information governance 40

Information governance Blockchain Government Records Management 40

The Texas Record

DECEMBER 16, 2019

Commvault’s Senior Director of Engineering, David Langley, presented “Data Protection and Information Governance Across Data Silos” at the e-Records 2019 Conference on November 15, 2019. Langley recommends using secure cloud storage as part of your government’s disaster recovery plan.

Information governance 52

Information governance Government Metadata Cloud 52

Preservica

FEBRUARY 20, 2020

Recording and preservation of land and real property is a foundational statutory and administrative operation of government. The attraction of land and settlement opportunities in the United States and Canada make property among the earliest, largest, and most complete type of records under management in North America.

Digital preservation 81

Digital preservation Records Management Metadata Archiving 81

The Texas Record

SEPTEMBER 3, 2021

For local governments, this means that all previous versions of 13 TAC §7 will be obsolete, and we recommend your organization accesses the updated rules in order to follow the most updated version of Bulletin B. New sections were added based on the interpretation of Local Government Code 441.169.

Records Management 96

Records Management Government Metadata Authentication 96

Gimmal

AUGUST 17, 2023

We collect data from organizations every day to understand why information governance problems exist, and there are generally five reason your files are ROT(ting). Users don’t know what metadata to tag on content. Make sure to only ask for necessary metadata. Five Reasons Your Files are ROT(ting) 1. Does it drive workflow?

ROT 52

ROT Metadata Cleanup Records Management 52

Brandeis Records Manager

MAY 20, 2016

Program Director for University Records Management, Brandeis University. Agile Records Management. With some internal collection prioritizing, sizing, and metadata design, we expect to select and pilot a digital preservation solution before the end of the calendar year. George Despres, CRM.

Records Management 49

Records Management Digital preservation Blockchain Record destruction 49

The Texas Record

DECEMBER 3, 2021

Join the records management assistance unit in celebrating E-Discovery Day on Friday, December 3, 2021! Put on your records management hat, pull on your information governance boots, and get in the spirit of the day by checking out these e-discovery resources. What is E-Discovery?

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e-Discovery Records Management Education Metadata 52

The Texas Record

DECEMBER 16, 2019

Commvault’s Senior Director of Engineering, David Langley, presented “Data Protection and Information Governance Across Data Silos” at the e-Records 2019 Conference on November 15, 2019. Governments can learn how to use the data they collect instead of just accumulating and storing large quantities of information.

Information governance 40

Information governance Government Metadata Cloud 40

The Texas Record

APRIL 26, 2021

At TSLAC, we often talk about the three pillars of open government in Texas. We consider the Public Information Act, which provides a mechanism for citizens to access government records. We have the Open Meetings Act, which ensures that government bodies conduct business in a transparent way. So the RIM-brain goes.

Paper 98

Paper Records Management Government Education 98

The Texas Record

OCTOBER 8, 2021

Today we celebrate Electronic Records Day, which raises awareness about the crucial need to manage and preserve government electronic records (e-records). The Council of State Archivists (CoSA) provides free informational resources, graphics, and webinars related to Electronic Records Day on their website.

Metadata 52

Metadata Records Management Archiving Cloud 52

Weissman's World

JANUARY 3, 2019

It’s 2019, and Steve Weissman anticipates and addresses a number of key themes for the new year: 0:44 – Metadata and database fields: ‘labels’ as the keys to … everything! 1:38 – AI and machine learning: not the same things, no matter what the marketing says 3:24 – RPA: simply workflow by another name? 4:08 […].

Metadata 166

Metadata Marketing Records Management Blockchain 166

ARMA International

JULY 18, 2022

As the world’s leading membership organization serving professionals who manage and govern information, ARMA is pleased to announce the release of its updated Information Governance Professional (IGP) Certification Exam. ” Why You Need the IGP.

Information governance 73

Information governance Government Privacy Information Security 73

Everteam

JANUARY 9, 2019

Governance policies related to how you use and manage data cross departments and applications, and trying to manage them all in a spreadsheet simply doesn’t make sense. We could go on about the issues with spreadsheets for policy management, but instead, we’ll point you to a webinar recap we did on that very topic.

Government 40

Government Compliance Metadata Communications 40

The Texas Record

OCTOBER 6, 2021

Throughout this month, the records management assistance unit will be taking a closer look into multidisciplinary issues that require input from both records managers and archivists— collaboration between these two professions is the key to solving many RIM-related obstacles. First on the docket: web archiving.

Archiving 98

Archiving Records Management Libraries Metadata 98

The Texas Record

NOVEMBER 26, 2019

No heavy metal elements or bubbling potions here – just a good, non-technical look at how to dynamize the data in your records. Mr. Ellis took us through a brief tour of history, discussing the various paradigm shifts that have occurred in the records management universe over the years. So what’s next?

ECM 52

ECM Records Management Artificial Intelligence Metadata 52

ARMA International

AUGUST 19, 2020

Now, many of the terms in our taxonomy represent common themes you’d expect to see at an ARMA conference, terms like “records management,” “information governance,” and “information management.” On the need to reflect more clarity, a great example is the term “records management.”

ROT 65

ROT Records Management Metadata Artificial Intelligence 65

Everteam

JULY 22, 2020

Data Management , Governing , Information Governance. ICAWOOD Chooses Everteam’s “Fidji” Cloud-based Document Management System for its Real Estate Assets. Integration, hosting and facilities management are provided by Jouve , Everteam ‘s partner. Nicolas d'Ambrosio. 23 July 2020.

Cloud 52

Cloud Information governance IT Artificial Intelligence 52

The Texas Record

NOVEMBER 26, 2019

No heavy metal elements or bubbling potions here – just a good, non-technical look at how to dynamize the data in your records. Mr. Ellis took us through a brief tour of history, discussing the various paradigm shifts that have occurred in the records management universe over the years. So what’s next?

ECM 40

ECM Records Management Artificial Intelligence Metadata 40

Everteam

OCTOBER 8, 2019

What steps can leaders take to promote a healthy information governance culture within their organizations? How does Everteam support this information governance culture for our customers, prospective customers? Compliance and good information governance are not tactical, they are strategic. Let’s start embedding Best Practices.

Information governance 40

Information governance Government Compliance Privacy 40

National Archives Records Express

JULY 13, 2018

We will announce how vendors listed on GSA Schedule 36, Special Item Number 51-600, Electronic Records Management will have the opportunity to create demos based on the draft Use Cases for Electronic Messages (Word document). Determine if the electronic message can be placed under records management control.

Records Management 53

Records Management Metadata Archiving Marketing 53

Brandeis Records Manager

JULY 28, 2016

Program Director for University Records Management, Brandeis University. A colleague at another university recently polled a listserv group of records managers in Higher Ed. The survey probed the records management programs’ locations within the organization. George Despres, CRM.

Records Management 52

Records Management Libraries Unstructured data Honeypots 52

AIIM

MARCH 27, 2018

Traditional information governance and records management folks from the content world that focus on “documents” need to get familiar quickly with concepts from the data side of the house, because that is going to be the dominant framework as we move into the era of AI and machine learning. Master data management?

Analytics 89

Analytics ECM Digital transformation Government 89

ARMA International

SEPTEMBER 26, 2022

What if your organization’s entire records team won the lottery today and quit? What would happen to your records program? If you had a records management playbook in place, your newly hired team could hit the ground running! The Benefits of Using a Records Management Playbook. What is a Playbook?

Records Management 116

Records Management e-Discovery IT Government 116

The Texas Record

MAY 20, 2019

Successfully meeting these goals are best practices any organization would want to achieve—let alone the federal government. In the 2014 article, we calmed fears that these requirements were also expectations for state and local governments; they are not. Federal Electronic Records Modernization Initiative (FERMI).

Records Management 40

Records Management Government Paper Metadata 40