ARMA International

APRIL 28, 2022

In the field of records management, there are logistical and large-scale projects that can challenge and perplex RIM professionals. The Office of Archives and Records (OAR) is the official repository for the records of the ANO. This office holds and maintains records created from the early 1700s to today.

Records Management 97

Records Management Archiving Insurance Communications 97

The Schedule

AUGUST 21, 2019

Jessika is Williams College’s Records Manager and Digital Resources Archivist. This is her fourth year serving on the records management steering committee. Based in Williamstown Massachusetts, Jessika leads the records management program and navigates records policies specific for small liberal arts colleges.

Records Management 40

Records Management Archiving Digital preservation Authentication 40

TAB OnRecord

NOVEMBER 3, 2019

While these are certainly challenging issues that require much discussion and planning, we have found that basic safeguarding of medical records can get overlooked. In all the discussion about privacy security, it is essential to take care of the basics.

Paper 60

Paper Records Management Privacy Security 60

Everteam

MARCH 16, 2023

Analyzing , Governing How to accelerate the feeding of your SAE and GED? Web Master 16 March 2023 Electronic document management (EDM) is a major challenge for companies that are looking to store and manage digital documents efficiently. However, the feeding of the GED or SAE remains a long , tedious and expensive task.

Metadata 52

Metadata Archiving Records Management Compliance 52

AIIM

MARCH 16, 2021

How do I develop a Metadata strategy? Today, we'll be taking the next step and exploring how to build your Metadata plan. Gather Your Requirements: Metadata requirements gathering can be done during the business and technical assessment phase of an Enterprise Content Management (ECM) deployment. Let's get started!

Metadata 161

Metadata ECM Customer Experience Analytics 161

National Archives Records Express

MAY 23, 2023

National Archives Identifier: 184340999 We continue our series of posts to support the publication of 36 CFR section 1236 subpart E – Digitizing Permanent Records , which provides the requirements for digitizing permanent records. A successful digitization project begins with some basic records management requirements.

Records Management 117

Records Management Archiving Access Security 117

TAB OnRecord

MAY 16, 2018

In both cases, the files themselves now reside within facilities owned and managed by the outsourcing provider. In both cases you are relying on another party to help ensure the privacy and security of your records.

Cloud 99

Cloud Records Management Privacy Security 99

AIIM

JANUARY 22, 2020

This cuts down on copies AND versions – and actually improves information security by adding a layer of login requirement in order to access the linked document. Again, there can be records management concerns here, but this can be a great way to ensure that low-value or fairly short-lived content can be gotten rid of efficiently.

ROT 119

ROT Cleanup Records Management Risk 119

The Texas Record

MAY 18, 2018

Tune in monthly for a curated collection of articles we found interesting on a broad range of topics; some which are directly related to records management and others which might share common themes. “Resourceful Records Managers” —The Schedule (Society of American Archivists). .

Records Management 56

Records Management Archiving Cloud Encryption 56

The Schedule

MAY 18, 2017

Several weeks ago the University Archivist and I conducted our bi-annual University Archives and Records Management training session, part of our Office of Human Resources Faculty and Staff Development Program. While records professionals may want to nerd out on recordkeeping topics, our users may not be as pro-active.

Records Management 40

Records Management IT Archiving Compliance 40

Preservica

NOVEMBER 29, 2021

If you are a Clerk, Records Manager or Archivist for City or County Government, our practical “How we do it” videos are for you! How to create and share a collection of historical exhibition materials. This solution can be used for many other exhibitions beyond county officials.

Archiving 52

Archiving Records Management Education Government 52

Armstrong Archives

JULY 9, 2021

This allows the physician to have immediate access to the records they need but requires diligence regarding compliance with HIPAA standards to ensure information is stored safely and securely. As a result, while there are many advantages to keeping records in-house, there are also disadvantages.

Paper 52

Paper Archiving Compliance Access 52

AIIM

DECEMBER 19, 2019

Information Management Specialists: A given migration could require advice and support from records managers, knowledge managers, document managers or document controllers, privacy and data protection specialists, and others. The source and target system administrators should be involved as well.

Metadata 104

Metadata Records Management ROT Cleanup 104

AIIM

DECEMBER 19, 2018

Information security is at the list of concerns (80% are “concerned” or “extremely concerned”). 43% of organizations see the information security and governance problem as “impossible” or “very difficult” to automate, creating competitive advantage for those organizations that can solve this riddle.

Security awareness 90

Security awareness e-Discovery Security Records Management 90

TAB OnRecord

OCTOBER 5, 2017

We recently published a post on how to save money during a corporate move. The post Corporate Moves: Tips for Ensuring Accessibility, Security, Continuity appeared first on TAB Records Management Blog | TAB OnRecord. In fact, taking it all with you would most certainly be a bad thing.)

Access 98

Access Records Management Security IT 98

Archive Document Data Storage

OCTOBER 10, 2017

Now is the time to step up data security in your business. They are stored in a records centre built purposely for the long-term storage, security and preservation of archival records, and equipped with the following features: 24-hour internal staffing. monitored security systems. Protect Data at Rest.

Security 40

Security Archiving Records Management Phishing 40

Everteam

JANUARY 29, 2019

Some of the information you create and collect falls into the category of a “record.” Records are important to a company, so important that companies define policies that define explicitly how to manage them — where they must be stored, how long they must be kept and the process that must be used to destroy them.

Records Management 56

Records Management Compliance Communications Paper 56

Preservica

DECEMBER 2, 2021

With the 60 second gauntlet out of the way, there was time to jump into some of the break-out sessions and network with the other delegates about the common themes and challenges that they are facing and the role Preservica can play in supporting and simplifying their long-term records preservation.

Digital preservation 144

Digital preservation Records Management Digital transformation ECM 144

Record Nations

JULY 8, 2019

Part 99) is a federal law that protects the privacy of student records by prohibiting schools from disclosing the personally identifiable information in student education records. The post Ferpa Compliance In Education: How to Securely Manage Student Records appeared first on Record Nations.

Education 40

Education Compliance Security Privacy 40

Preservica

JUNE 26, 2017

How to protect and ensure the availability of long-term digital business information was a hot topic of conversation at three events Preservica attended in May. The research validated that nearly all (90%) organizations must preserve and protect their vital information to meet with legal, statutory and regulatory compliance requirements.

Information governance 40

Information governance Records Management Digital preservation Government 40

IG Guru

SEPTEMBER 4, 2021

The post How to Mitigate Risks of Using Commercial Messaging Apps for Work-Related Communication appeared first on IG GURU. Many physical office spaces have been shut down and millions of employees were (and some still are) […].

Communications 67

Communications Risk IT Records Management 67

Armstrong Archives

MARCH 13, 2024

The Importance of Digitizing Medical Records Digitizing medical records provides a plethora of benefits for organizations, physicians, and most of all, patients. By investing in medical document scanning, businesses can simplify records storage protocols, increase information security, and promote accessibility.

Paper 52

Paper Archiving Records Management Compliance 52

The Texas Record

JUNE 3, 2021

Recently, TSLAC Government Information Analyst Joslyn Ceasar had the opportunity to talk to a record and information professional with extensive experience in and knowledge of the records management field. Barry Primes has spent 30 years in records management in the federal, local, military, and private sectors.

Records Management 98

Records Management Government Military Archiving 98

AIIM

FEBRUARY 25, 2020

The AIIM Conference is fast-approaching and whether you’ve already secured your ticket, still trying to convince your boss to send you , or just can’t attend this year - we have something for everyone on this latest episode of The AIIM on Air Podcast. Tune in for a taste of what to expect at the conference and some educational takeaways.

Records Management 104

Records Management Insurance Libraries Education 104

AIIM

FEBRUARY 27, 2020

In several recent posts, I’ve talked about professional development options for information management professionals and provided guidance on how to determine whether a particular course or certification is a good fit. and “How do I get started with X?”. Cost: Specialist - $535 for AIIM members, $595 for non-members.

ECM 116

ECM Records Management Metadata Information governance 116

The Schedule

JANUARY 13, 2022

Ryan Leimkuehler, University Records Manager at Kansas State University and David Brown, Archivist and Head of Records Management Services as the U.S. Our January discussion will focus upon successfully deploying M365 in your organization and utilizing it functionalities in support of records management.

Records Management 40

Records Management Archiving Compliance Security 40

Gimmal

FEBRUARY 4, 2021

Suddenly working from home became a global norm, causing IT teams to scramble to secure access for remote workers. While IT may have been on top of enterprise security and compliance, those in records and information management (RIM) roles know all too well that users do not always operate according to policies.

Information governance 52

Information governance Government Compliance Risk 52

IG Guru

JULY 15, 2020

The post How to use IG tool LOCK by Alt+F0 appeared first on IG GURU.

Records Management 63

Records Management Information governance Risk Compliance 63

AIIM

FEBRUARY 25, 2021

This means that when evaluating a cloud-based solution, the discussion should include security, where data is physically located if applicable, etc., but with an emphasis on how to make a solution work rather than focusing purely on the risks. Hopefully, this post has helped you organize your thoughts and begin to develop your plan.

Compliance 132

Compliance Records Management Big data Cloud 132

Armstrong Archives

DECEMBER 18, 2023

This reality has made data security increasingly important, requiring a sea change in the way companies handle their documents. This creates the challenge of how to bridge the gap between paper and digital records and what this transition should look like. We are a premier provider of complete records management services.

Archiving 52

Archiving Paper Records Management Compliance 52

Everteam

NOVEMBER 16, 2022

Analyzing , Information Governance , Records Management. Information Governance to manage your information assets. Indeed, the task is colossal for many companies: Many of them do not know how to define the types of data they process or their values. Everteam: EDM to Information Governance (part 2). Anne-Claire Girard.

Information governance 52

Information governance Government Compliance Records Management 52

The Texas Record

SEPTEMBER 3, 2021

New terms include those related to minimum requirements for managing electronic records—authenticity, integrity, reliability, and usability—third-party custodians, and metadata, an important and previously unaddressed part of electronic records management. Minimum Requirements for all Electronic Records Systems.

Records Management 96

Records Management Government Metadata Authentication 96

The Schedule

MARCH 11, 2021

Ryan Leimkuehler, University Records Manager at Kansas State University and David Brown, Archivist and Head of Records Management Services as the U.S. Dave is right, and I wholeheartedly support him, that a modern records program needs to be aligned with the interests and needs of the IT department.

Records Management 40

Records Management Archiving IT Security 40

AIIM

MARCH 23, 2021

Many organizations have an obligation to maintain the information they create and receive as part of regular business activities and to ensure that the information is secured and maintained in official filing systems. In my next post, we'll take a look at how to best determine if something is a record or not.

Information capture 209

Information capture Records Management IT Compliance 209

Armstrong Archives

DECEMBER 19, 2023

Whether it’s maintaining regulatory compliance or simply making tax season easier, an effective record retention strategy is paramount. What is Record Retention? Key Elements A record retention policy is an organized framework that dictates how long business records should be kept before they are destroyed or archived.

Compliance 52

Compliance Archiving Digital transformation Sales 52

The Texas Record

DECEMBER 7, 2018

At the eRecords Conference, a diverse group of RMOs and records managers from the State Agency Coordinating Committee (SACC) Records Management Subcommittee joined up to have a conversation about how they are tackling records management issues and preservation in their respective agencies.

Records Management 40

Records Management Digital preservation Archiving Libraries 40

The Texas Record

MAY 12, 2021

Disposition is the process in which a record is destroyed or transferred to another public agency. It is a great way to protect and secure government data. Disposition within your offices saves money, protects records, and makes access to records easier for employees of government offices and the public.

Privacy 84

Privacy Data breaches Records Management Government 84