AIIM

MARCH 9, 2021

You should adopt the one most suitable and relevant to the context of your information management activities and the organization in which you work. The ISO Records Management Standard 15489 provides this simple definition: "Data describing content, content, and structure of records and their management through time.".

Metadata 227

Metadata IT Customer Experience Records Management 227

The Texas Record

JUNE 28, 2021

When we talk about records management on this blog, we often use the “R.I.M.” ” or “RIM” acronym as a shorthand way to refer to the “records and information management” field. But how is information governance any different than records management?

Information governance 98

Information governance Government Records Management e-Discovery 98

Brandeis Records Manager

MAY 20, 2016

Program Director for University Records Management, Brandeis University. I’ve lived through several such examples. We might substitute “agile” for “tactical” to illustrate with a few examples. Agile Records Management. Recovery, or corrective agility, is an important part of agile records management.

Records Management 49

Records Management Digital preservation Blockchain Record destruction 49

The Texas Record

JUNE 3, 2021

Recently, TSLAC Government Information Analyst Joslyn Ceasar had the opportunity to talk to a record and information professional with extensive experience in and knowledge of the records management field. Barry Primes has spent 30 years in records management in the federal, local, military, and private sectors.

Records Management 98

Records Management Government Military Archiving 98

AIIM

MARCH 4, 2021

In that instance, it is the final version that is the record and would be captured, while the earlier drafts might be saved for a short period of time or even discarded immediately. Whether paper or electronic, records are often created and related to other records - for example, all personnel files.

Information capture 137

Information capture Digital transformation Records Management Metadata 137

National Archives Records Express

JUNE 12, 2023

Maintaining control and organization over records is crucial for effective information management. The regulation defines the necessary metadata requirements, which encompass the information that describes and provides context for digitized records.

Metadata 109

Metadata Digital transformation File names Archiving 109

Armstrong Archives

DECEMBER 18, 2023

This reality has made data security increasingly important, requiring a sea change in the way companies handle their documents. The decisions you make have financial, operational, and security implications. We are a premier provider of complete records management services.

Archiving 52

Archiving Paper Records Management Compliance 52

The Texas Record

MAY 18, 2021

Recently, I decided to talk to a person who has extensive knowledge in the records management field. Barry Primes has spent 30 years in records management in the federal, local, military, and private sector. Currently, he is transitioning to the Records Management Officer of the Harris County Appraisal District (or HCAD).

Records Management 98

Records Management Government Military IT 98

AIIM

MARCH 23, 2021

Many organizations have an obligation to maintain the information they create and receive as part of regular business activities and to ensure that the information is secured and maintained in official filing systems. Liability: Finally, the organization could face increased liability for disclosing too much information.

Information capture 209

Information capture Records Management IT Compliance 209

AIIM

MAY 25, 2023

For example, process automation and information management have long run separately in the AIIM ecosystem. Likewise, practices around data privacy, security, records management, and regulatory compliance are approached and explored more holistically. However, Brazil is typically ahead of the U.S.

ECM 104

ECM Marketing Records Management Data Privacy 104

Armstrong Archives

DECEMBER 19, 2023

Whether it’s maintaining regulatory compliance or simply making tax season easier, an effective record retention strategy is paramount. What is Record Retention? Key Elements A record retention policy is an organized framework that dictates how long business records should be kept before they are destroyed or archived.

Compliance 52

Compliance Archiving Digital transformation Sales 52

AIIM

JANUARY 22, 2020

This cuts down on copies AND versions – and actually improves information security by adding a layer of login requirement in order to access the linked document. Again, there can be records management concerns here, but this can be a great way to ensure that low-value or fairly short-lived content can be gotten rid of efficiently.

ROT 119

ROT Cleanup Records Management Risk 119

Armstrong Archives

NOVEMBER 1, 2022

The answer likely depends on several factors, including how often you need to access past records, how long you’re required to keep them, and the level of security you require. Both physical and electronic records have their advantages, so it’s up to you to decide which works best for your business.

Paper 52

Paper Records Management Archiving Access 52

Armstrong Archives

NOVEMBER 1, 2022

The answer likely depends on several factors, including how often you need to access past records, how long you’re required to keep them, and the level of security you require. Both physical and electronic records have their advantages, so it’s up to you to decide which works best for your business. Benefits of Paper Records.

Paper 52

Paper Records Management Archiving Access 52

IG Guru

APRIL 1, 2020

Perhaps your business or organization has suffered recent document damage – due to a fire, earthquake or flood, for example. In either case, one very important aspect of document restoration or scanning is security. The post THE IMPORTANCE OF HIGH SECURITY DURING THE DOCUMENT RESTORATION PROCESS appeared first on IG GURU.

Security 52

Security Records Management Information governance Government 52

AIIM

MARCH 16, 2021

Gather Your Requirements: Metadata requirements gathering can be done during the business and technical assessment phase of an Enterprise Content Management (ECM) deployment. During this step, conduct interviews, surveys, or workshops to gain input from business, IT, and records management stakeholders.

Metadata 163

Metadata ECM Customer Experience Analytics 163

ARMA International

JUNE 25, 2019

One of the biggest issues with the information profession is the misunderstanding and misuse of our information types: content, data, documents, knowledge, and records. ?Each For example, all content is information but not all information is content. Each type of information is, however, information. Confused yet?

Records Management 75

Records Management Information governance Government ECM 75

AIIM

AUGUST 26, 2021

Regardless of your industry, managing information intelligently requires the ability to find, store, and use information effectively and flexibly in order to get good results. Storing important information in a secure and compliant way. But, the job of managing information has become increasingly challenging.

Digital transformation 200

Digital transformation Search queries Artificial Intelligence Healthcare 200

The Texas Record

JUNE 12, 2023

Purpose/Intent: This part provides the “why,” or reason the policy is needed, sets the goals, actions and what the standards are for email management. Authority: This part includes the laws and rules – local, state, or federal – as well as any rules that pertain to records management, security, and use of email.

Records Management 40

Records Management Government Privacy Communications 40

Everteam

NOVEMBER 16, 2022

Analyzing , Information Governance , Records Management. Information Governance to manage your information assets. ” The need to have processes for information management: Only then can companies achieve a return on investment for the processes, technology and people involved in information management.

Information governance 52

Information governance Government Compliance Records Management 52

AIIM

MAY 12, 2022

Late last year, the Securities and Exchange Commission announced that J.P. Morgan Securities LLC had agreed to pay $125 million to help settle charges of “widespread and longstanding failures by the firm and its employees to maintain and preserve written communications” over the course of several years.

Communications 115

Communications Information governance Compliance Government 115

Armstrong Archives

JULY 9, 2021

HIPAA records retention rules apply when a HIPAA-covered entity collects information concerning healthcare services or payment for health care services. Examples of HIPAA-covered entities include healthcare providers, health plans, healthcare clearinghouses, and various other businesses that use health information.

Records Management 52

Records Management Insurance Paper Archiving 52

ARMA International

DECEMBER 26, 2019

Highlights of the Forrester Research and ARMA International Records Management Online Survey, Q4 2019. 2019 marks ten years since ARMA International and Forrester Research first surveyed records and information management (RIM) decision-makers to understand the key trends and challenges facing the profession.

Content services 76

Content services Cloud Records Management Privacy 76

ARMA International

DECEMBER 23, 2019

Hmmm … sounds a lot like records management, doesn’t it? That’s no coincidence because the tenets of records management are encompassed within IG (along with legal, privacy, risk/compliance, security, technology, etc.). all of which require the same disciplines we utilize when managing our records. . …

Information governance 98

Information governance Government Records Management Energy and Utilities 98

The Texas Record

SEPTEMBER 1, 2020

Both local governments and state agencies want to know if they ‘go paperless’ — if they digitize their essential records — can they get rid of the original paper or film copies? For state agencies , the authority to store records electronically is found in Tex. We believe that paper still has a place in records management.

Paper 98

Paper Records Management Digital preservation Archiving 98

Armstrong Archives

APRIL 1, 2022

Not only is there the cost of printing documents, but there are also expenses associated with storage and security, not to mention the labor hours it takes to file documents away or search for them when they’re needed. Digital records management. Physical record management and storage. Reduced Costs.

Customer Experience 52

Customer Experience Paper Records Management Archiving 52

Armstrong Archives

NOVEMBER 1, 2022

For example, regulations in food service are vastly different from those governing the legal and medical professions. Neither I or any other records center can keep up with regulations for all the different industries our customers inhabit. Frequently Asked Questions What is the importance of keeping business records?

Records Management 52

Records Management Paper Risk Compliance 52

Armstrong Archives

NOVEMBER 1, 2022

For example, regulations in food service are vastly different from those governing the legal and medical professions. Neither I or any other records center can keep up with regulations for all the different industries our customers inhabit. Store Your Documents Securely. Securely Dispose of Unneeded Documents.

Records Management 52

Records Management Paper Risk Compliance 52

IBM Big Data Hub

OCTOBER 9, 2023

For example, AI tools can help managers compile requirements from stakeholders and then work within a vendor management system (VMS) system to open a request with suppliers to find potential contractors and schedule interviews with hiring managers.

Artificial Intelligence 74

Artificial Intelligence Privacy Records Management Analytics 74

Armstrong Archives

NOVEMBER 1, 2023

Here are a few examples of some documents: Architectural drawings: These precise documents are often oversized and vulnerable to deterioration when they aren’t stored in a controlled environment. Medical and legal records: Documents with sensitive medical or legal matters require climate control to ensure longevity and security.

Archiving 52

Archiving Paper Records Management Access 52

Gimmal

JANUARY 12, 2022

Team members should be from various departments (legal, IT, records management, etc.) Searching data for relevancy and redacting data for exemptions becomes burdensome without some form of record management with a defined, consistent taxonomy. and should be empowered to create and implement policy.

FOIA 52

FOIA Records Management ROT Information governance 52

The Texas Record

NOVEMBER 1, 2018

The State Records Center was opened in 1972, and the Records Management Division moved its operation to the new location. For example, we no longer destroy records on-site. One of the main advantages of the State Records Center is cost effective records storage. Storage: records@tsl.texas.gov.

Records Management 58

Records Management Libraries Archiving Government 58

Armstrong Archives

JULY 26, 2019

Top Considerations for Document Management. Records management is a major concern for virtually any company, but different industries face different regulatory requirements concerning document management and recordkeeping. However, you must also ensure your records’ security and only allow authorized parties access.

Archiving 40

Archiving Records Management Compliance Access 40

Armstrong Archives

FEBRUARY 15, 2019

Utility companies have a large burden when it comes to records management. These companies manage large volumes of sensitive data and must do so while maintaining compliance with numerous federal regulations. Utility companies benefit from the use of multiple layers of security when it comes to safeguarding electronic data.

Archiving 40

Archiving Records Management Compliance Paper 40

The Schedule

APRIL 10, 2020

Periodically on the Records Management Section listserv, a question arises about how to calculate the costs of records storage. Sometimes the person is doing budget planning or looking to contract services; others may be formulating an argument about the value of good records management. In-House File Cabinets.

Paper 66

Paper Records Management Archiving Access 66

AIIM

DECEMBER 19, 2019

Information Management Specialists: A given migration could require advice and support from records managers, knowledge managers, document managers or document controllers, privacy and data protection specialists, and others. The source and target system administrators should be involved as well.

Metadata 104

Metadata Records Management ROT Cleanup 104

Armstrong Archives

JULY 1, 2020

Secure corporate records management requires a security system with locks, surveillance cameras, and so forth. Is your business set up to be a secure records storage facility? Be sure you choose a records storage provider, like Armstrong Archives, that is up to the task. Keep Private Data Private.

Archiving 52

Archiving Records Management Compliance Access 52