AIIM

AUGUST 30, 2022

It also states what happens if there is any kind of security breach or data loss. Policies and procedures are needed to cover everyday information governance activities such as access control, data retention, data destruction, and records management. Let's begin by thoroughly defining these best practices, shall we?

Information governance 125

Information governance Government Compliance Digital transformation 125

Archive Document Data Storage

JANUARY 2, 2018

2018 is here, and it’s time to revisit your data security strategy. In this blog post, we offer our tips for keeping your information safe all year long. Setup a Virtual Private Network (VPN) for secure, remote access to network applications. Design a Secure Destruction Plan. secure loading and unloading areas.

Security 45

Security Archiving Passwords Records Management 45

The Texas Record

JULY 17, 2018

As more organizations move from paper to electronic records, records management professionals face more complex challenges in managing these records. Records management professionals must ensure that the introduction of automation into records management does not affect the integrity of the record.

Records Management 63

Records Management Metadata Risk Analytics 63

The Schedule

MAY 18, 2017

Several weeks ago the University Archivist and I conducted our bi-annual University Archives and Records Management training session, part of our Office of Human Resources Faculty and Staff Development Program. While records professionals may want to nerd out on recordkeeping topics, our users may not be as pro-active.

Records Management 40

Records Management IT Archiving Compliance 40

The Texas Record

FEBRUARY 5, 2019

All these questions loom large in the pursuit of creating, growing, and maintaining a records management program. Everything you learned about working with people and providing customer service can be gleaned and applied to your records management responsibilities. “Why won’t they let go (of their records)?

Records Management 40

Records Management Communications Security Retail 40

Archive Document Data Storage

AUGUST 28, 2019

Undoubtedly, records management processes affect business productivity; document retention, organisation, storage and disposal each have a direct impact on business efficiency. In this blog, we explore four records management tips that will help your company boost its productivity. Create a Retention Schedule.

Records Management 40

Records Management Archiving Paper GDPR 40

OneHub

FEBRUARY 16, 2021

Your company must create a document management plan that covers types of records, how they’re stored, how long they must be kept, and how to properly archive or dispose of them. . 4 tips for managing your digital business records. Does the entire HR department need to access the records?

Records Management 52

Records Management Passwords Cloud Access 52

Archive Document Data Storage

JUNE 25, 2019

Organisations that create, manage, and rely on paper records need foolproof plans for protecting them. Here are five tips from us for safeguarding your hard copy data. Conduct a Records Inventory. A record centre offers advanced security systems for protecting your hard copy data, including: entry access controls.

Records Management 40

Records Management Paper Archiving Access 40

Archive Document Data Storage

OCTOBER 19, 2018

Do you have a strategy for keeping them organised, accessible, and secure? Here are several tips for managing your inactive files: Review Your Retention Schedule. Your record retention schedule establishes a timeline for which files to keep, whether they’re active or inactive. monitored security systems.

Archiving 40

Archiving Records Management Paper Access 40

The Texas Record

SEPTEMBER 7, 2021

Instead, it is intended to provide general information as a resource for records management teams. Take a moment to think about the systems your local government or agency uses to manage its electronic records. What would your ideal Electronic Document and Records Management System (EDRMS) look like?

Records Management 97

Records Management Computer and Electronics Government Archiving 97

IG Guru

FEBRUARY 20, 2019

by Rebecca Herold Balancing the Good with the Bad Each month, I try to point out security and privacy “wins” alongside the “fails.” ” After all, if you look hard enough, you can find great examples of people, organizations and businesses going above and beyond to secure and protect sensitive data.

Privacy 40

Privacy Security Records Management Information Security 40

AIIM

JANUARY 22, 2020

This cuts down on copies AND versions – and actually improves information security by adding a layer of login requirement in order to access the linked document. We put together this tip sheet in the context of file share cleanups and how you can determine whether information is still of value. Identifying and Evaluating ROT.

ROT 119

ROT Cleanup Records Management Risk 119

Armstrong Archives

MARCH 13, 2024

The Importance of Digitizing Medical Records Digitizing medical records provides a plethora of benefits for organizations, physicians, and most of all, patients. By investing in medical document scanning, businesses can simplify records storage protocols, increase information security, and promote accessibility.

Paper 52

Paper Archiving Records Management Compliance 52

The Texas Record

JUNE 28, 2021

When we talk about records management on this blog, we often use the “R.I.M.” ” or “RIM” acronym as a shorthand way to refer to the “records and information management” field. But how is information governance any different than records management? Collaboration.

Information governance 98

Information governance Government Records Management e-Discovery 98

Armstrong Archives

JUNE 30, 2019

If your firm has not yet begun moving your digital files to the cloud, the best place to begin is consulting a professional record storage company for assistance. No matter how you decide to store you firm’s files, data security should always be a major priority. Take Steps to Protect Your Firm’s Files.

Paper 40

Paper Archiving Records Management Cloud 40

The Texas Record

JULY 29, 2020

Tune in monthly for a curated collection of articles we found interesting on a broad range of topics, some which are directly related to records management and others which might share common themes. “ Louisiana Government Recovering From Ransomware Attack ” – Bank Info Security.

Cybersecurity 87

Cybersecurity Records Management Ransomware Government 87

The Texas Record

MAY 18, 2021

Recently, I decided to talk to a person who has extensive knowledge in the records management field. Barry Primes has spent 30 years in records management in the federal, local, military, and private sector. Currently, he is transitioning to the Records Management Officer of the Harris County Appraisal District (or HCAD).

Records Management 98

Records Management Government Military IT 98

Archive Document Data Storage

OCTOBER 10, 2017

Now is the time to step up data security in your business. In this blog, we offer tips for doing so. They are stored in a records centre built purposely for the long-term storage, security and preservation of archival records, and equipped with the following features: 24-hour internal staffing. Train Your Staff.

Security 40

Security Archiving Records Management Phishing 40

AIIM

MARCH 23, 2021

Many organizations have an obligation to maintain the information they create and receive as part of regular business activities and to ensure that the information is secured and maintained in official filing systems. In my next post, we'll take a look at how to best determine if something is a record or not.

Information capture 209

Information capture Records Management IT Compliance 209

AIIM

NOVEMBER 22, 2022

For records managers, this presents unprecedented levels of complexity. According to a recent AIIM survey, 42% of respondents reported that the volume and variety of records within their M365 implementation are expanding too quickly to manage and protect properly.

Government 115

Government Information governance Cloud Compliance 115

The Texas Record

SEPTEMBER 3, 2021

New terms include those related to minimum requirements for managing electronic records—authenticity, integrity, reliability, and usability—third-party custodians, and metadata, an important and previously unaddressed part of electronic records management. Minimum Requirements for all Electronic Records Systems.

Records Management 96

Records Management Government Metadata Authentication 96

AIIM

MARCH 12, 2018

Over 100 eBooks, Guest articles, and Tip Sheets from the past year or so -- 107 of them to be exact. A winning recipe: SaaS + Cloud Content Management + IaaS. Digital Preservation – Is Your Current Approach to Managing Long-Term Digital Information Failing the Business? of Document Management. Tip Sheets.

ECM 90

ECM Digital transformation Digital preservation Content services 90

Armstrong Archives

SEPTEMBER 25, 2023

Pinpointing the Most Common Document Management Challenges Law Firms Face The field of law is demanding, and document management for lawyers can sometimes feel like frustrating hurdles that constantly get in the way. Embracing legal document management and offsite storage can help tame this paper beast.

Archiving 52

Archiving Paper Records Management Access 52

The Texas Record

JANUARY 23, 2018

Tune in monthly for a curated collection of articles we found interesting on a broad range of topics; some which are directly related to records management and others which might share common themes. Watch this free webinar– and others to come– to improve your security.

Records Management 61

Records Management Government Paper Compliance 61

The Texas Record

SEPTEMBER 1, 2020

Both local governments and state agencies want to know if they ‘go paperless’ — if they digitize their essential records — can they get rid of the original paper or film copies? For state agencies , the authority to store records electronically is found in Tex. We believe that paper still has a place in records management.

Paper 98

Paper Records Management Digital preservation Archiving 98

Archive Document Data Storage

DECEMBER 20, 2018

Data security experts predict 2019 will be even worse. In this blog, we offer our tips for boosting your data protection strategy in 2019. Cybercriminals target businesses with weak security protocols. Several software providers offer high-security encryption software. monitored security systems.

Encryption 40

Encryption Data breaches Archiving Records Management 40

Archive Document Data Storage

MARCH 7, 2019

Record centre storage protects confidential documents from internal and external threats by offering: 24-hour internal staffing. monitored security systems. secure loading and unloading areas. Your records are managed and tracked by background-screened records management professionals who use advanced barcode technology.

Data breaches 40

Data breaches Records Management Archiving Paper 40

The Texas Record

MAY 12, 2021

Disposition is the process in which a record is destroyed or transferred to another public agency. It is a great way to protect and secure government data. Disposition within your offices saves money, protects records, and makes access to records easier for employees of government offices and the public.

Privacy 84

Privacy Data breaches Records Management Government 84

The Texas Record

DECEMBER 7, 2018

At the eRecords Conference, a diverse group of RMOs and records managers from the State Agency Coordinating Committee (SACC) Records Management Subcommittee joined up to have a conversation about how they are tackling records management issues and preservation in their respective agencies.

Records Management 40

Records Management Digital preservation Archiving Libraries 40

Archive Document Data Storage

MAY 9, 2019

UK businesses face unprecedented levels of data security threats. If the process is too time consuming and challenging, engage a records management provider. If the process is too time consuming and challenging, engage a records management provider. secure loading and unloading areas. Train Your Employees.

Data breaches 40

Data breaches Passwords Records Management Archiving 40

The Texas Record

JANUARY 12, 2018

Over the past several years, cyber criminals have hacked into records management systems at the federal, state, and local levels. Once the criminals gain access to the system, they plant a virus, causing problems when trying to retrieve records from these systems. is updated regularly.

Ransomware 65

Ransomware Computer and Electronics Records Management Government 65

The Texas Record

AUGUST 23, 2018

Whether it’s creating and securing electronic records or establishing a process to capture records from social media sites, records managers often find themselves working closely with their Information Technology (IT) Departments. Initially, our IT would buy the products then force them upon the agency staff.

IT 60

IT Records Management Computer and Electronics Archiving 60

Armstrong Archives

MARCH 15, 2019

Although some business owners are not aware of it, virtually all businesses engage in some type of record management. While record management is a necessity across industries, it is not without its share of obstacles. One of the largest barriers to record management is that it can get quite expensive.

Records Management 40

Records Management Archiving Access Risk 40

AIIM

JANUARY 26, 2018

A new set of European rules and standards related to privacy and data protection (the General Data Protection Regulation , or GDPR ) has set in motion a mad compliance and security scramble not only for European companies, but also for any company doing business in Europe or with European customers. Check it out.

GDPR 93

GDPR Compliance Archiving Privacy 93

Archive Document Data Storage

AUGUST 1, 2017

Here we offer tips for foolproofing your disaster recovery plan. It’s important to identify the unique natural and man-made hazards that could damage your business infrastructure and paralyse your operations, such as: Waterways near your facility that may flood, potentially damaging your products and records. Assess Risks.

Archiving 40

Archiving Records Management Risk Communications 40

The Texas Record

APRIL 9, 2020

The benefits are that this practice shows your records management program: is proactive about capturing and preserving its records. Records Management for Blogs, Texts, Social Media, Cloud Computing and more! These snapshots will allow you to track and to document even the slightest changes made to the website.

Records Management 76

Records Management Archiving Metadata Libraries 76

Brandeis Records Manager

FEBRUARY 21, 2015

University Records Manager, Brandeis University. This book passed under my radar until a kind colleague pointed out that, in one chapter, Kondo dispenses personal record retention and categorization guidance. We’ll store this tip in the chuck-it-and-cry-tomorrow bin. Records are everywhere! George Despres.

Records Management 46

Records Management Paper FOIA Record destruction 46