ARMA International

APRIL 28, 2022

In the field of records management, there are logistical and large-scale projects that can challenge and perplex RIM professionals. These undertakings require planning, communication, documentation, and collaboration to be successful. The Office of Archives and Records (OAR) is the official repository for the records of the ANO.

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Record Nations

OCTOBER 29, 2018

Proper records management can make a business more efficient and more secure while cutting costs. Depending on the needs of your business and whether you use digital or physical documents, solutions can vary. Watch the video or read the transcript below to learn more about document management systems.

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Armstrong Archives

JULY 2, 2020

For any government, whether federal, state, city, or county, the safe and secure storage of official documents is a top priority. Armstrong Archives is pleased to offer our government records management services to organizations in and around the North Texas area. Looking For Record Storage?

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Armstrong Archives

NOVEMBER 1, 2023

Safeguarding your company’s documents – such as historical records and confidential business files – from our extreme weather conditions is essential for the smooth functioning of your organization. At Armstrong Archives , we understand the importance of preserving your valued documents. This causes documents to deteriorate.

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AIIM

MARCH 31, 2020

No, not the paper products that have been scarce for weeks now, but all the paper documents and records that are still prevalent in so many organizations. There are a number of issues associated with keeping information in paper format – or worse, printing born-digital documents – and I’ll address some of them later in this post.

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Armstrong Archives

JANUARY 31, 2019

Is your office loaded with file cabinets and documents? Do you find yourself searching for hours before you find the document you’re looking for? Many organizations struggle with file and document management. But on-site paper document storage consumes an inordinate amount of time, space, and other company resources.

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Shoreline Records Management

FEBRUARY 27, 2023

With 25 years of experience in the document management industry, projects often come down to a simple question – Should we scan our documents or securely store them and retrieve them on an as-needed basis? What is document scanning? How does document scanning work? Why is document scanning important?

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The Texas Record

JULY 17, 2018

As more organizations move from paper to electronic records, records management professionals face more complex challenges in managing these records. Records management professionals must ensure that the introduction of automation into records management does not affect the integrity of the record.

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Armstrong Archives

JULY 10, 2020

What many companies and contractors don’t usually think about is document management. When it comes to the demands of building structures of brick, mortar, wood, concrete, and steel, it may be easy to dismiss the importance of keeping their construction documents secure, well organized, and easily accessible. Blueprints.

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Archive Document Data Storage

JANUARY 15, 2019

The start of the new year offers an opportunity to get a better handle on your records management. In this blog, we offer tips for overhauling your records management programme in 2019. Conduct a Record Inventory. A records inventory provides the foundation for a sound records management programme.

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Record Nations

AUGUST 17, 2018

Well-maintained records management programs help businesses to remain compliant with record keeping regulations, avoid security risks, and improve their workflow and productivity. The post Improving Record Management appeared first on Record Nations.

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Armstrong Archives

JULY 10, 2020

To comply with government regulations, an energy company might have tens of thousands of documents that need to be physically stored, scanned or destroyed. While it’s always important to keep digital backups, there are some requirements that demand physical storage of certain types of documentation. Looking For Document Storage?

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IG Guru

APRIL 1, 2020

Perhaps your business or organization has suffered recent document damage – due to a fire, earthquake or flood, for example. Or maybe you have simply decided to back up and digitize hard copies of important documents for future safekeeping. In either case, one very important aspect of document restoration or scanning is security.

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Record Nations

FEBRUARY 27, 2024

Whether it’s for tax purposes, budgeting, or simply keeping track of expenditures, effective financial record management is crucial. Yet, many individuals and businesses struggle to find a balance between organization, efficiency, and security.

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TAB OnRecord

MARCH 13, 2019

Last week we explored some initial questions to ask a prospective document imaging provider. As we pointed out, you need to get some up-front clarity on the quote; find out who will be working on the project; and enquire about their methodologies for planning, document access and security.

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Record Nations

AUGUST 17, 2018

Well-maintained records management programs help businesses to remain compliant with record keeping regulations, avoid security risks, and improve their workflow and productivity. The post Improving Record Management: A Step-by-Step Guide appeared first on Record Nations.

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Archive Document Data Storage

JANUARY 18, 2018

In this blog, we outline the steps businesses should take to protect their paper documents and IT/media throughout the moving process. Going forward, you could use a records management platform, such as ActiveWeb , to create a retention schedule so that you are not storing files for longer than legally necessary.

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Record Nations

OCTOBER 25, 2018

Creating a Records Management Program requires a healthy balance of costs, security, and productivity. Costs Cost efficiency depends on the type of information you keep and manage as well as the legal retention requirements. Offsite Records Storage If you have records that […].

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The Texas Record

APRIL 3, 2023

For the 88th Legislative Session, we identified about 110 bills that change retention periods, modify reporting requirements, or address the role of technology in capturing, creating, accessing, distributing, using, storing, securing, retrieving, and ensuring timely and proper disposition of information.

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Armstrong Archives

JULY 1, 2020

Your company’s documents and files are absolutely vital to your ability to conduct business. Offsite document storage is an ideal solution when it comes to managing corporate records, and here are 5 reasons why: Make Space. Is your business set up to be a secure records storage facility? Probably not.

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Armstrong Archives

JULY 26, 2019

Top Considerations for Document Management. Records management is a major concern for virtually any company, but different industries face different regulatory requirements concerning document management and recordkeeping. Record Accessibility. Document Destruction. Time Management.

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Gimmal

JANUARY 24, 2022

The need to secure a document for legal holds or to meet industry-specific records compliance is not a new concept for records managers. Historically, records managers had relied on the “immutable records” approach for ensuring compliant records management. Immutable Records.

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Armstrong Archives

MARCH 13, 2024

While many healthcare documents are now digital, care providers still have millions of paper files that need to be digitized. Medical records scanning solutions from providers like Armstrong Archives can help organizations bridge the gap between their existing physical documents and EHR data.

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AIIM

MARCH 4, 2021

AIIM's training offers this definition for Capture: Capture is the process of getting records (or documents) that you have created into some sort of information management system, and recording their existence in the system. The vast majority of the time, we are not creating records. What is the Purpose of Capture?

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IG Guru

JULY 8, 2022

The post Hundreds of classified Home Affairs documents believed sent to unsecured address in ‘serious’ breach of security protocols via ABC.com.au Check out the article here. appeared first on IG GURU.

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The Texas Record

JUNE 28, 2021

When we talk about records management on this blog, we often use the “R.I.M.” ” or “RIM” acronym as a shorthand way to refer to the “records and information management” field. But how is information governance any different than records management? Extra Phases.

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AIIM

OCTOBER 30, 2017

A repository containing documents that were digitized inconsistently or inaccurately presents a new set of problems for an organization, problems that can hinder the productivity gains they had hoped to achieve. Obviously digital document accuracy is particularly important for government and regulated industries.

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Archive Document Data Storage

APRIL 12, 2019

That’s why so many organisations use them for document storage. But self-storage facilities come with big risks for document storage. Lack of Security. Self-storage facilities are low security. Chain-link fences offer minimal perimeter security. Most self-storage facilities don’t even staff security personnel.

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Archive Document Data Storage

DECEMBER 13, 2019

Each month, or perhaps even at the end of each week, you diligently file away your important business documents. Unfortunately, storage is only one piece – albeit an important piece – of records management. Storing business records internally within your organisation can give you a false sense of security.

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Armstrong Archives

APRIL 29, 2022

The terms “digital” and “electronic” are often used interchangeably these days, including when it comes to talking about records management. Digital Vs. Electronic Records – FAQs and Differences To understand the differences between digital and electronic records, let’s define each of them and look at the uses of each.

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AIIM

MARCH 9, 2021

You should adopt the one most suitable and relevant to the context of your information management activities and the organization in which you work. The ISO Records Management Standard 15489 provides this simple definition: "Data describing content, content, and structure of records and their management through time.".

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TAB OnRecord

OCTOBER 5, 2017

Purging unneeded documents is a… Read More. The post Corporate Moves: Tips for Ensuring Accessibility, Security, Continuity appeared first on TAB Records Management Blog | TAB OnRecord. In that post, one of the biggest lessons was that you don't need to take it all with you when you move. (In

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Shoreline Records Management

JANUARY 16, 2023

What Is Bulk Document Scanning? Bulk document scanning is the process of converting a large amount of physical paper to digital images using a trained team and high-volume document scanners. At Shoreline, we have worked with hundreds of companies across several industries to convert their paper documents to electronic images.

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Archive Document Data Storage

SEPTEMBER 25, 2017

If you’re confused about how to best store and manage your documents, you’re not alone. There is a plethora of document storage myths. In this blog post, we share the most popular myths and help you discover the truth about document storage. Myth 1: Off-Site Document Storage Hinders Productivity.

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Archive Document Data Storage

JUNE 28, 2018

Failing to manage your documents efficiently and securely can cost your organisation time, money, and legal problems. Is your document management plan up to par? Here are five common document management mistakes to avoid. monitored security systems. secure loading and unloading areas.

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Archive Document Data Storage

AUGUST 15, 2018

In an age where digital information rules, it’s easy to dismiss hard copy documents, even though they play a critical role in your business. Key documents help your organisation document compliance, ensure due diligence, and support ongoing business operations. You need to manage every square metre of floor space wisely.

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The Texas Record

SEPTEMBER 7, 2021

Instead, it is intended to provide general information as a resource for records management teams. Take a moment to think about the systems your local government or agency uses to manage its electronic records. What would your ideal Electronic Document and Records Management System (EDRMS) look like?

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