Gimmal
AUGUST 17, 2023
Redundant, obsolete, and trivial (ROT) information likely dominates your content stores. We collect data from organizations every day to understand why information governance problems exist, and there are generally five reason your files are ROT(ting). Five Reasons Your Files are ROT(ting) 1. Does it drive workflow?
AIIM
APRIL 27, 2021
Reduce Storage Costs – by getting rid of your ROT (redundant, obsolete or trivial) data BEFORE migration, plus the potential cost saving of infrastructure maintenance over license fees. Step 1: Improve Content Metadata. High-quality metadata is essential to improving search results. Step 2: Classify Your Data.
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AIIM
AUGUST 10, 2021
Create an information governance team including representatives from IT, Records Management, Compliance, Legal, Information Security, and Line of Business. Make the most of metadata by utilizing systems that help automate how metadata is applied while retaining unstructured data in place. Bake governance into the process.
AIIM
DECEMBER 19, 2019
This phase would include the following steps: Take Inventory of the Source System: This means identifying the information in the system, its metadata, how it is categorized and classified, any relevant business rules or workflows, security settings, etc. Or is much of it redundant, outdated or obsolete, or trivial (ROT)?
Preservica
JUNE 8, 2020
Digital disasters of systems are increasingly common due to a number of factors including human error, computer job error, natural and manmade disasters, cybercrime, bit rot, and file format obsolescence. Here are examples of how disk rot, a natural disaster, and data breaches can cause monumental losses. Yes, when, not if.
AIIM
OCTOBER 29, 2019
Many records managers also work closely with other information management disciplines such as privacy and data protection, information security, e-discovery, capture and document imaging, etc. Metadata Capture and Remediation: Again, users are the problem with metadata more than the solution.
Everteam
APRIL 16, 2019
Separate the good information from the ROT. Apply appropriate security controls to prevent accidental disclosure or cyberhacking. Much of the data needed to perform identity theft is stolen from businesses that store customer information inappropriately or secure it inadequately. Respond quicker to requests for information.
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