ARMA International

AUGUST 19, 2020

ROT (redundant, outdated, trivial): A term that’s become common in information-related discussions, it has been added this year simply as ROT. The term may become “redundant, outdated, trivial (ROT)” to help those who are newer to the profession who may benefit from the descriptive term.

ROT 65

ROT Records Management Metadata Artificial Intelligence 65

Everteam

JANUARY 10, 2020

By connecting to places where information lives, indexing and classifying content and metadata, illuminating dark data, and targeting ROT for removal, organizations can reap the benefits of identifying their most valuable information assets.

Artificial Intelligence 52

Artificial Intelligence Information governance ROT Government 52

JKevinParker

JULY 9, 2017

This is often a great time to clean up information ROT (redundant, obsolete, trivial). Inventory source content and metadata. Here are some important considerations: If there are any information architecture changes required, the migration will be more complex than a simple "lift and shift" of content. Develop test plan.

Cleanup 40

Cleanup Information architecture ROT Metadata 40

Everteam

APRIL 16, 2019

Separate the good information from the ROT. After you’ve received input from key stakeholders, you can start to define content categories (or content types) and associated metadata. A good example here is identifying and dealing with ROT. Respond quicker to requests for information. Assign cost-effective storage tiers.

ROT 40

ROT Information governance Metadata Government 40

Everteam

FEBRUARY 6, 2019

To do that, they need to get buy-in (and funding) from executives to establish programs and processes that will: Clean out the information no longer needed, including ROT and information past its retention period or value to the business.

Information governance 61

Information governance Government ROT Compliance 61

AIIM

JULY 23, 2020

Process Dependencies: Work processes, both manual and automated, may rely on how a system works, what its reports contain, how its metadata is structured, and more. Missing Metadata: This is often the case because new fields were added; in many instances, these new fields are also mandatory. This is also known as metadata enrichment.

Metadata 204

Metadata Data structuring Records Management ROT 204

ARMA International

SEPTEMBER 22, 2021

Auto-classification can leverage AI using RPA and ML / MT to analyze the digital content and categorize it, including redundant, obsolete, and temporary (ROT) [4] content. Much of the content will never be accessed, yet the cost to manage ROT content will continue to increase. Figure 1: Auto-classification and AI.

Digital transformation 52

Digital transformation Content services IT e-Discovery 52

AIIM

JUNE 29, 2021

Organizations must embrace AI and ML tools to take the friction out of the process of manually classifying incoming information and assigning relevant metadata. AI and ML capabilities need to be viewed in two contexts by user organizations. The result: an unmitigated content mess!

Artificial Intelligence 207

Artificial Intelligence Content services Cloud Paper 207

Scary Beasts Security

NOVEMBER 15, 2016

Demonstration and proof of concept In the screenshot below, the user of the Chrome browser has visited a (malicious) website and you can see the result is a forced download leading to the side effect of a crash in a process unrelated to the web browser: “We’re sorry, it looks like the Tracker Metadata Extractor crashed.” This is super big.

Metadata 30

Metadata ROT Security Access 30

Preservica

AUGUST 18, 2020

Well the good news is that Twitter has a very comprehensive API that allows you to extract everything about a tweet in JSON format including the text and plenty of metadata – everything you could possibly need for preservation. However, the challenge is that a tweet contains other information alongside the text and metadata.

Digital preservation 105

Digital preservation Metadata ROT Archiving 105

ARMA International

SEPTEMBER 13, 2021

When tagging and auto-classifying content, the AI engine can extract metadata to provide context to unstructured content. Investopedia defines NFTs as “cryptographic assets on blockchain with unique identification codes and metadata that distinguish them from each other. Blockchain, Provenance, and Authentic Information.

Digital transformation 59

Digital transformation Blockchain IT Computer and Electronics 59

Everteam

MARCH 27, 2019

We say 80% of a company’s content is ROT – redundant, obsolete and trivial – and that keeping it is causing real challenges including storage costs and the risk of theft (both intentionally and accidentally). You can see the label when you look at the metadata for an individual file. So you get it. We get it.

ROT 73

ROT Archiving Analytics Metadata 73

Gimmal

MAY 29, 2018

Below is our second in a series of blog posts written by Carla Mulley, Vice President of Marketing at Concept Searching. Concept Searching and Gimmal are working together to offer more intelligent records management capabilities to organizations of all sizes.

Records Management 54

Records Management Marketing ROT Metadata 54

Everteam

MARCH 12, 2019

File and content analysis solutions provide capabilities to analyze your information and either automatically or manually enrich and classify it by assigning taxonomy and metadata. You can scan your information for PII, PHI, PCI, custom regular expressions, named entities and so on, to automate metadata creation.

Unstructured data 84

Unstructured data Metadata Information governance Data structuring 84

Everteam

MARCH 19, 2019

Metadata enhancement: Adding new tags based on extracted entities and other content elements. Identify – Automatically find the ROT and sensitive information. It could be location-based, context-based, information-type based. Manage Dark Content. Classify – Based on those properties, automatically classify the content.

Compliance 45

Compliance ROT Archiving Government 45

AIIM

MARCH 4, 2022

By implementing an intelligent metadata layer between a common mobile user interface and disparate repositories, electric utilities create a repository-neutral tier that enables seamless, interprise access. Connecting and consolidating the content from their disparate repositories is a major concern for users.

Content services 104

Content services Digital transformation Energy and Utilities Cloud 104