The Texas Record

JANUARY 17, 2019

We can’t exactly apply the principle of whether or not a record ‘sparks joy’, because if that were the case, the public would be very upset about how much we get rid of. But we are here to help with tips and guidance on how to do a cleanup of your office’s records if there is any time in the new year to get started.

Cleanup 58

Cleanup Government Records Management IT 58

AIIM

JANUARY 22, 2020

We put together this tip sheet in the context of file share cleanups and how you can determine whether information is still of value. Again, there can be records management concerns here, but this can be a great way to ensure that low-value or fairly short-lived content can be gotten rid of efficiently.

ROT 119

ROT Cleanup Records Management Risk 119

The Texas Record

APRIL 19, 2023

In the Records Management (RM) world that means it’s time to tidy up our records management systems, make sure the team is involved, make sure retention periods are up to date, or start a big project like an inventory or a big disposition day! How to Start or Revitalize a RIM Program What is the value of the record?

Cleanup 40

Cleanup Records Management Privacy Government 40

The Texas Record

JANUARY 25, 2019

The standards were influenced by recommendations from the committee that is leading our division’s shared drive cleanup as well as other best practices for naming electronic records. We have completed our initial reorganization and implemented our new folder structure; however, records management is never finished.

Cleanup 78

Cleanup Records Management File names Archiving 78

The Texas Record

JANUARY 12, 2021

Now that you’re meeting via Zoom, you still do all those things, but you also have the option to easily make a recording of the meeting and send open or private messages to other attendees. Is there any administrative or legal need to record your meetings?

Government 52

Government Cloud Cleanup Records Management 52