Gimmal

AUGUST 17, 2023

Redundant, obsolete, and trivial (ROT) information likely dominates your content stores. We collect data from organizations every day to understand why information governance problems exist, and there are generally five reason your files are ROT(ting). Five Reasons Your Files are ROT(ting) 1. Does it drive workflow?

ROT 52

ROT Metadata Cleanup Records Management 52

AIIM

JANUARY 22, 2020

This causes enough problems by itself, but when you then add to the pile all the redundant, obsolete, and trivial (ROT) information you have in your systems, on your file shares, and in every other possible location, it’s a real nightmare. Don’t Let Your Information ROT. Identifying and Evaluating ROT.

ROT 119

ROT Cleanup Records Management Risk 119

Everteam

DECEMBER 17, 2018

You need to show them not only why you need to perform a data cleanup, but prove the ROI behind it. To help you out, here are four ways you can pull together the numbers to determine the ROI from cleaning out redundant, duplicate and trivial information (ROT). If it’s ROT, wouldn’t it make more sense to get rid of it completely?

Cleanup 49

Cleanup ROT Archiving Compliance 49

The Texas Record

JUNE 26, 2023

Disposition Dispose of the ROT—redundant, obsolete, trivial—items before creating a new file structure. Below are some tips to help your shared drive structures get into and stay in shape. Consistency Choose file naming conventions and stick with them. Make them easy to understand and reference. Be consistent. Organize with retention in mind.

Cleanup 40

Cleanup File names ROT Access 40

JKevinParker

JULY 9, 2017

This is often a great time to clean up information ROT (redundant, obsolete, trivial). Create cleanup and migration plan. Stage 2: Test Create staging site for test and cleanup. Test content cleanup in staging site. Validate test cleanup and migration. Customize cleanup and migration procedures.

Cleanup 40

Cleanup Information architecture ROT Metadata 40

AIIM

DECEMBER 19, 2019

For a file share cleanup , it may make more sense to go in phases or target particular departments or processes. Or is much of it redundant, outdated or obsolete, or trivial (ROT)? The strategy should address the following: What’s the Reason for this Migration? Who Needs to be Involved? Next, it’s important to plan the migration.

Metadata 104

Metadata Records Management ROT Cleanup 104

Everteam

DECEMBER 27, 2018

If it’s true that almost 80% of the information an organization has is ROT – redundant, obsolete and trivial, then there’s a ton of work to be done to find that information, clean it out and organize what’s left. 4 Ways to Determine ROI around Data Cleanup. It has been a key focus for us at Everteam. Discovering Your Information.

Information governance 40

Information governance Government Records Management ROT 40