Gimmal

AUGUST 17, 2023

Redundant, obsolete, and trivial (ROT) information likely dominates your content stores. We collect data from organizations every day to understand why information governance problems exist, and there are generally five reason your files are ROT(ting). Five Reasons Your Files are ROT(ting) 1.

ROT 52

ROT Metadata Cleanup Records Management 52

The Texas Record

JUNE 26, 2023

Train new employees about the file structure and how they are managed. Consider building periodic refreshers into your records training. Disposition Dispose of the ROT—redundant, obsolete, trivial—items before creating a new file structure. This way, users will have access to information, but they will not be able to edit it.

Cleanup 40

Cleanup File names ROT Access 40

JKevinParker

JULY 9, 2017

This is often a great time to clean up information ROT (redundant, obsolete, trivial). A little training at this point will go a long way toward successful adoption of the new solution. Create cleanup and migration plan. Stage 2: Test Create staging site for test and cleanup. Test content cleanup in staging site.

Cleanup 40

Cleanup Information architecture ROT Metadata 40

AIIM

DECEMBER 19, 2019

For a file share cleanup , it may make more sense to go in phases or target particular departments or processes. Or is much of it redundant, outdated or obsolete, or trivial (ROT)? Whatever the team is using needs to be acquired and configured, and the users trained on it. What’s the Scope of the Migration?

Metadata 104

Metadata Records Management ROT Cleanup 104