Armstrong Archives

DECEMBER 19, 2023

Embracing Record Retention in the Digital Era There’s no way around it: running a business generates a lot of records. And while much of the world’s record-keeping has shifted to digital alternatives, traditional record-keeping practices still have a place. What is Record Retention?

Compliance 52

Compliance Archiving Digital transformation Sales 52

Armstrong Archives

JULY 2, 2020

For any government, whether federal, state, city, or county, the safe and secure storage of official documents is a top priority. Armstrong Archives is pleased to offer our government records management services to organizations in and around the North Texas area. Looking For Record Storage?

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Government Records Management Archiving Paper 52

Armstrong Archives

JUNE 13, 2020

Record storage service is the solution to your problems. There are many benefits of utilizing a record storage service from a trusted company, such as Armstrong Archives. The most obvious benefit of record storage is organization. You can also view your files in our spacious viewing room.

Archiving 52

Archiving Access Security IT 52

The Texas Record

JUNE 28, 2021

When we talk about records management on this blog, we often use the “R.I.M.” ” or “RIM” acronym as a shorthand way to refer to the “records and information management” field. But how is information governance any different than records management? The Records Lifecycle.

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Information governance Government Records Management e-Discovery 98

Troy Hunt

JANUARY 29, 2024

Stashes of breaches like this are all over the place and they fuel an exchange ecosystem that replicates billions of records of personal data over and over again. Until inevitably: Diogo Santos Coelho was 14 when he started RaidForums , and was 21 by the time he was arrested for running the service 2 years ago.

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Data breaches Passwords Personal data Access 110

The Texas Record

SEPTEMBER 7, 2021

The guidance provided below does not constitute legal advice. Instead, it is intended to provide general information as a resource for records management teams. Take a moment to think about the systems your local government or agency uses to manage its electronic records. The contract covers the security of the records.

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Records Management Computer and Electronics Government Archiving 97

AIIM

MARCH 31, 2020

No, not the paper products that have been scarce for weeks now, but all the paper documents and records that are still prevalent in so many organizations. This, in turn, improves the efficiency of customer service, application processing, whatever the process in question is designed to do.

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Paper Access Records Management IT 171

AIIM

MAY 6, 2020

There are some obvious tangible benefits from replacing physical mail handling with electronic distribution, including: Reduced document storage space, Fewer file cabinets, Less photocopying, etc. This is particularly important in government, financial services, utility, and legal sectors. Records Managers. IT Department.

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Paper Digital transformation Financial Services Records Management 144

eSecurity Planet

NOVEMBER 22, 2023

Cloud configuration management runs and regulates cloud configuration settings, parameters, and policies to streamline cloud services and assure security. This includes maintaining changes in virtual machines, storage resources, networks, and applications.

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Cloud Compliance Access Risk 103

Armstrong Archives

APRIL 29, 2022

The terms “digital” and “electronic” are often used interchangeably these days, including when it comes to talking about records management. Digital Vs. Electronic Records – FAQs and Differences. To understand the differences between digital and electronic records, let’s define each of them and look at the uses of each.

Records Management 52

Records Management Computer and Electronics Archiving Paper 52

eSecurity Planet

JULY 8, 2022

Making matters worse, ransomware as a service has developed into a lucrative business model, and attackers are relentless in developing creative ways to infiltrate IT environments to capture data and hold it hostage.”. Also see the Best Ransomware Removal and Recovery Services. DR as a Service. RPOs are measured in seconds.

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Ransomware Cloud Encryption Marketing 140

Armstrong Archives

JANUARY 23, 2019

You use paper to record important information, but you cannot dispose of this material in a haphazard manner. That’s why many law firms turn to document management services for secure and convenient legal file storage. The Hassle of On-Site Storage. Loss of important files resulting in charges of legal malpractice.

Archiving 40

Archiving Paper Records Management Compliance 40

Schneier on Security

SEPTEMBER 11, 2023

And so twenty-five-year-old Robert Williams was asked to climb into a storage rack to help move things along. Why worry about the theoretical emergence of an all-powerful, superintelligent program when more immediate problems are at our doorstep? Regulation must push companies toward safe innovation and innovation in safety.

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Artificial Intelligence Risk Government IT 121

Armstrong Archives

JUNE 3, 2020

Not only do records need to be organized and filed for general business efficiency but the government also requires record retention for tax and other legal purposes. So what’s the best solution for safe and accurate records storage?

Archiving 52

Archiving e-Discovery Data breaches Paper 52

Armstrong Archives

APRIL 29, 2022

The terms “digital” and “electronic” are often used interchangeably these days, including when it comes to talking about records management. Digital Vs. Electronic Records – FAQs and Differences To understand the differences between digital and electronic records, let’s define each of them and look at the uses of each.

Computer and Electronics 52

Computer and Electronics Records Management Paper Archiving 52

ARMA International

DECEMBER 26, 2019

Highlights of the Forrester Research and ARMA International Records Management Online Survey, Q4 2019. 2019 marks ten years since ARMA International and Forrester Research first surveyed records and information management (RIM) decision-makers to understand the key trends and challenges facing the profession.

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Content services Cloud Records Management Privacy 76

The Guardian Data Protection

MAY 23, 2023

On Monday, Facebook was handed a record fine for a GDPR breach. Meta has also been given six months to stop “the unlawful processing, including storage, in the US” of personal EU data already transferred across the Atlantic, meaning that user data will need to be removed from Facebook servers. It’s an increasingly crucial question.

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Artificial Intelligence GDPR Privacy Government 58

The Texas Record

JANUARY 12, 2021

Continuing our series on “Creating Records at Home” ( Part I covered Microsoft Teams), let’s talk about what to do with records created in videoconferencing platforms like Zoom. Many readers may be getting questions from their staff about what to do with their Zoom recordings and chat logs.

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Government Cloud Cleanup Records Management 52

IT Governance

SEPTEMBER 1, 2020

But, by contrast, only 36,673,575 records were confirmed to have been leaked, which is the fewest we’ve recorded since May 2018. The true figure, as always, will be higher than this – in part because organisations rarely disclose how many records were involved in security incidents. Cyber attacks. Hitachi Chemical Co.

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Data breaches Ransomware Insurance Manufacturing 122

The Texas Record

NOVEMBER 4, 2019

Tune in monthly for a curated collection of articles we found interesting on a broad range of topics; some which are directly related to records management and others which might share common themes. 944 was passed “quietly” – our Records Management Assistance Unit has certainly been talking about it a lot!

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Records Management Government Data preservation Encryption 71

Shoreline Records Management

FEBRUARY 27, 2023

With 25 years of experience in the document management industry, projects often come down to a simple question – Should we scan our documents or securely store them and retrieve them on an as-needed basis? Let us first define both services. Through experience and adaptation, we have perfected our scanning process and procedures.

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Paper Records Management Access Compliance 26

Armstrong Archives

DECEMBER 20, 2018

Archival and records data are subject to rules that govern how you access and store this data, but these rules aren’t always clear to those who are not trained archivists. However, once you know how to dispose or store certain files, sorting through paper records will become much easier. Retirement records. Legal correspondence.

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Paper Archiving Sales Records Management 40

Data Protection Report

AUGUST 24, 2021

The law defines “personal information” as all kinds of information relating to identified or identifiable natural persons recorded by electronic or other form, excluding anonymized information. The PIPL also clarifies that consent by data subjects is not required if the processing is based on one of the legal basis listed in (2) to (7).

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GDPR Compliance Analytics Education 110

Shoreline Records Management

SEPTEMBER 26, 2023

Introduction Maintaining accurate medical records is essential for providing quality healthcare and ensuring patient safety. However, healthcare providers, clinics, and individuals often wonder how long they should retain these records. Different healthcare facilities have different policies regarding record retention.

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Paper Compliance Insurance Records Management 26

Armstrong Archives

MARCH 27, 2018

A breech could cause legal issues, lost customers, and diminished profits. Many companies look to off-site storage for an affordable, secure solution. What Records Need Management. Your records might include medical histories, social security numbers, birth dates and financial information, all of which is highly sensitive.

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Insurance Archiving Records Management Paper 40

The Schedule

MARCH 3, 2021

The SAA Records Management Section invites you to attend our free (!) RIM month virtual colloquium highlighting records and information management issues. The checklists are required for all incoming and departing employees and were developed in consultation with IT, Legal, and HR. Hillary Gatlin, Duke University.

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Records Management Archiving File names Government 40

eDiscovery Daily

JUNE 24, 2021

The benefits of storing eDiscovery data in the cloud are many but, digital security and remote access top the list of concerns among legal teams and legal service providers (LSPs) for these reasons: Lack of control over their data. Can My eDiscovery Software Handle the Volume and Variety of Records? Instant messages.

Archiving 41

Archiving Cloud Access Data breaches 41

ARMA International

JULY 18, 2022

ARMA International and the IGP Board have been working diligently over the last six months updating the IGP Certification Exam to bolster the careers of our members and build their future path,” said Nathan Hughes, Executive Director, ARMA. ” Why You Need the IGP. What has Changed? Architecture : (i.e., Infrastructure : (i.e.,

Information governance 73

Information governance Government Privacy Information Security 73

The Schedule

AUGUST 22, 2018

Nearly 200 peers came together last Friday in Washington, DC, for the joint meeting of the Acquisitions & Appraisal and Records Management Sections. Outgoing section chair Eira Tansey reported on RMS activities for the year: 20 blog posts, including a series by committee member Jessika Drmacich on Resourceful Records Managers.

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Archiving FOIA Records Management Compliance 58

Shoreline Records Management

JANUARY 16, 2023

Over the span of years, we have learned that each industry has specific guidelines for maintaining records. Medical records , legal documents , tax information , and employee files each have specific retention laws. Those still relying on paper documents are put in difficult situations when records need to be produced.

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Paper Compliance Cloud Access 26

Armstrong Archives

APRIL 11, 2018

Texas physicians must retain medical records in accordance with the requirements of Texas Medical Board Rule 165.1(b). This rule requires that physicians keep: Medical records for each patient for at least seven years from the most recent date of treatment. Dental records for five years.

Archiving 40

Archiving Compliance Access Privacy 40

Data Protection Report

FEBRUARY 13, 2024

Blackbaud provides data collection and maintenance software solutions for administration, fundraising, marketing, and analytics services to various charitable organizations, including healthcare, religious, and educational institutions as well as various foundations. (We have twice covered the consumer class action, here and here.)

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Personal data Privacy Marketing Data collection 49

Data Protection Report

MAY 25, 2023

Following instructions from the EDPB to do so, the DPC also issued Meta Ireland with a record fine of 1.2 billion euros and ordered it to “ bring its processing operations into compliance …by ceasing the unlawful processing, including storage, in the US of personal data of EEA users ” (i.e. The 2021 SCCs don’t remedy the situation.

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IT Personal data Communications Compliance 52

Shoreline Records Management

NOVEMBER 1, 2020

Doctors’ most common mistakes happen when it comes to dealing with their patient records, either after retirement or when the practice closes. Before examining the five mistakes, I want to quickly mention the effect that poor patient records management could have on the medical professional responsible.

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Records Management Insurance Paper IT 26

Shoreline Records Management

NOVEMBER 2, 2020

Doctors' most common mistakes happen when it comes to dealing with their patient records, either after retirement or when the practice closes. Before examining the five mistakes, I want to quickly mention the effect that poor patient records management could have on the medical professional responsible.

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Records Management Insurance Paper IT 26

Preservica

MARCH 7, 2019

Gartner, Six Steps to an Effective Content Services Strategy, 2018. While much of the content held on the often hundreds of SharePoint sites across the enterprise is transient, a significant volume are critical records that need to be retained for years or even decades for legal, compliance or business value needs.

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Archiving Government Digital preservation Content services 40

Preservica

MAY 16, 2018

The SaaS range includes options for dedicated private cloud hosting, an Active Cloud Escrow Backup service with a 100% data integrity guarantee, and ultra-low-cost preservation storage aligned to AWS prices. Digital transformation is a major focus for Australian cultural, commercial and government organizations. About Preservica.

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Digital preservation Cloud Libraries Archiving 40