Armstrong Archives

MARCH 13, 2018

Vital records such as passports, bank statements, credit card bills and other documents, in the wrong hands, can make anyone vulnerable to identify theft. Businesses often want to know their options for secure document destruction when it comes to employee records and client contact lists that contain sensitive information.

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Armstrong Archives

DECEMBER 19, 2023

Everything from tax documents to employee files to bank statements must be kept on file, often for years at a time. At Armstrong Archives , we’re proud to stand at the forefront of records management, offering expert guidance in record retention policy and document management, ensuring that our clients stay compliant and efficient.

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Armstrong Archives

APRIL 1, 2022

Hybrid workforces are more common than ever, and that can create challenges when it comes to your document management. Fortunately, experienced third party services and effective tactics can help you minimize the risks. What Is Document Management? First, what is document management? More Efficient Workflow.

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Armstrong Archives

APRIL 29, 2022

While there is a lot of overlap in how these terms are used, it can be useful to distinguish between digital vs. electronic documents, particularly when it comes to designing a records management strategy. A digital record is a document that originated in digital format. Wide Range of Electronic Management Services.

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AIIM

MARCH 31, 2020

No, not the paper products that have been scarce for weeks now, but all the paper documents and records that are still prevalent in so many organizations. There are a number of issues associated with keeping information in paper format – or worse, printing born-digital documents – and I’ll address some of them later in this post.

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Armstrong Archives

APRIL 1, 2022

Not only is there the cost of printing documents, but there are also expenses associated with storage and security, not to mention the labor hours it takes to file documents away or search for them when they’re needed. As of 2020 , the departments that used digital documentation tools the most were sales (62%) and marketing (57%).

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Customer Experience Paper Records Management Archiving 52

Archive Document Data Storage

DECEMBER 7, 2018

ADDS offers hassle-free shredding solutions to suit your needs: Secure destruction on demand. If you have archive boxes with files in them to be destroyed, we can collect directly from your office and shred for you. What should you shred? You should shred any documents, printouts or photocopies which include: Financial data.

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Computer and Electronics Archiving Data breaches Paper 40

Armstrong Archives

APRIL 29, 2022

While there is a lot of overlap in how these terms are used, it can be useful to distinguish between digital vs. electronic documents, particularly when it comes to designing a records management strategy. It’s often a digital analogue of a physical record, such as a PDF of an application form, legal document, or invoice.

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Computer and Electronics Records Management Paper Archiving 52

Armstrong Archives

FEBRUARY 28, 2019

Improperly stored documents can create a number of serious obstacles for any company. Unfortunately, some businesses regard document management as an afterthought. Our document storage and management services enable your company to ensure it is complying with all state and federal regulations.

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Archiving Records Management Paper Privacy 40

Archive Document Data Storage

APRIL 11, 2019

At this time of year, our clients often ask us how to go about clearing the clutter that has been building up. Use an ‘on demand’ secure destruction service. If your files are stored offsite in a secure record centre, each file is barcoded and assigned a location which is recorded on an Electronic Document Management (EDM) system.

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GDPR Compliance Paper Archiving 40

IT Governance

JANUARY 16, 2023

With our growing reliance on technology and the rise in remote working, we are leaning more on cyber security and neglecting the protection of tangible assets. Although many workers still go into the office on a full- or part-time basis, our workforces are for the most part diffuse. Implement an access control system. Get started.

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Security Data breaches Risk Information Security 111

Archive Document Data Storage

DECEMBER 20, 2018

In this blog, we offer our tips for boosting your data protection strategy in 2019. Clearly label your tapes with bar codes and invest in a data backup and rotation service so your data is protected during its retention lifespan. Use a secure destruction service to establish a shredding routine for expired documents.

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Armstrong Archives

MARCH 25, 2020

Secure Disposal of HIPPA Documents. Common methods of HIPAA compliant document destruction include: Destruction through burning, shredding, or any other method that renders data irrecoverable; Clearing, overwriting, or purging electronic media; and. To learn more about our services, contact us today.

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Armstrong Archives

MARCH 15, 2019

Even if you send emails or save written letters, you are processing documents. Planning file deliveries well in advance also helps to avoid the substantial costs associated with expedited services. It is easy for companies to try to save every single file so that there is no risk of destroying critical documents.

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Records Management Archiving Access Risk 40

Armstrong Archives

JULY 9, 2021

Choosing a records storage company like Armstrong Archives to handle the transition to EHR means you can easily and efficiently complete document scanning and security measures. Your EHR documents are in a safe place, free from the risks posed by physical documents. #3. Off-Site Storage for Medical Records.

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Paper Archiving Compliance Access 52

Archive Document Data Storage

OCTOBER 10, 2018

In this blog, we share our best practices for making sure your media destruction practices comply with the GDPR requirements. Document Your Media Destruction Practices. A secure destruction service verifies GDPR compliance with a Certificate of Destruction which records the date and time of media destruction. Destroy Promptly.

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Compliance Privacy GDPR Archiving 40

Armstrong Archives

JANUARY 23, 2019

In fact, certain original documents must be kept for a minimum length of time per Texas Bar Association rules. That’s why many law firms turn to document management services for secure and convenient legal file storage. Disposing files in a trash bin without shredding them, for example, can violate regulations.

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Archiving Paper Records Management Compliance 40

KnowBe4

JUNE 27, 2023

Scammers understand how our shopping habits have changed and have updated their sleazy tactics accordingly," the FTC says. Postal Service, FedEx, or UPS claiming there's a problem with a delivery. The age of generative artificial intelligence (AI) toying with our public personas has truly arrived.

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Archive Document Data Storage

FEBRUARY 7, 2018

And despite our “glass half-full” attitude, we must admit the data security outlook for 2018 isn’t looking much better. Records centre storage minimises external and internal information breach threats related to paper documents and files. A secure destruction service routinely shreds expired files and destroys media.

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Brandeis Records Manager

MAY 27, 2015

As we know, developing and growing a records program is challenging: most people don’t get our objectives despite the fact that records, their mismanagement, and associated risks are ubiquitous—witness the daily news. Services and Stakeholders. Supporting and maintaining these services has been clumsy at times.

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Armstrong Archives

JUNE 28, 2018

After all, document scanning is an intensive task, so finding the right partner is essential. Is the vendor customer service oriented? When dealing with sensitive documents containing PII, it is essential that you (and your clients, employees, and vendors) are protected. Do you need them securely shredded ?

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Communications Sales Archiving Access 40

OneHub

APRIL 24, 2020

According to a report by Shred-It, nearly half of business leaders reported human error as the main cause of data breaches. Take a look at our five top tips and best practices for using an integrated system like Onehub. Employees should also be instructed to store business documents away from personal documents on their device.

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Communications Cloud Data breaches Risk 59

Hunton Privacy

OCTOBER 3, 2017

The practical guidance outlines four steps that organizations can take to ensure the security of documents and devices: Securely Store Sensitive Files : Security conscious companies should collect sensitive information only if there is a legitimate business need to do so and they take measures to ensure its safety while it is in their possession.

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IT Security Paper Encryption 40

The Texas Record

JANUARY 31, 2020

Our efforts can be overlooked or minimized. Records management is a service. And now I know where my birth certificate is: in a fireproof, waterproof lock box with all my other important documents that would be a pain to replace. It evidently made no difference whether I was there to look after things or not.”.

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Shoreline Records Management

FEBRUARY 27, 2023

With 25 years of experience in the document management industry, projects often come down to a simple question – Should we scan our documents or securely store them and retrieve them on an as-needed basis? Let us first define both services. What is document scanning? How does document scanning work?

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Paper Records Management Access Compliance 26

Archive Document Data Storage

JANUARY 2, 2018

In this blog post, we offer our tips for keeping your information safe all year long. A secure destruction service ensures your expired records and media are routinely destroyed. Weekly, fortnightly, or monthly, your information is collected and professionally shredded by a uniformed and background-screened destruction technician.

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Shoreline Records Management

APRIL 23, 2020

Among Permanent Record Cards are several other documents that each state requires for schools to retain permanently. To learn more about how Shoreline Records Management can assist in your records management project, please check our services. Some schools across the nation are taking a proactive approach.

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Shoreline Records Management

SEPTEMBER 26, 2023

Importance of Medical Records Medical records play a crucial role in documenting a patient’s medical history, diagnoses, treatments, and outcomes. For exact state guidelines, please check our state list. Records should be shredded or destroyed in a manner that protects patient privacy.

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Paper Compliance Insurance Records Management 26

ForAllSecure

MARCH 1, 2022

In the book The Art of Invisibility , I challenged my co author Kevin Mitnick to document the steps needed to become invisible online. US Army Video: Operations security or OpSec, preserves the effectiveness of military capabilities and keeps potential adversaries from discovering our critical information. There are a lot. Not so easy.

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Privacy IT Passwords Encryption 52

Troy Hunt

SEPTEMBER 17, 2018

Real customers want to know this - what does it cover and are there documented examples of it being used? Last up is the top insurance sites : United Services Automobile Association. Ryan is a super smart crypto guy working on Chromium and has a very articulate way of tearing b t arguments to shreds. Do you know? We got one!

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