Archive Document Data Storage

NOVEMBER 2, 2017

Data destruction may be the final step in the retention management life cycle, but that doesn’t mean it’s the least important step. In this blog we offer a complete overview of data destruction so you can protect your information from beginning to end. Deletion is Not a Substitution for Destruction.

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GDPR Archiving Records Management Compliance 45

Archive Document Data Storage

DECEMBER 10, 2018

Your duty is educating your staff about the importance of information destruction and sharing best practices. Implement an Information Destruction Policy. Every company should have an information destruction policy that contains procedures for dealing with documents and data when they reach final disposition dates. Limit Access.

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Archiving Education Paper GDPR 40

Archive Document Data Storage

MARCH 7, 2019

Every small business should protect its hard copy records. Practice Routine File Shredding. A secure destruction service ensures expired files are routinely shredded. Discarded documents are professionally collected and shredded on a weekly, fortnightly, or monthly basis. Lock Down Sensitive Documents.

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Data breaches Records Management Archiving Paper 40

Archive Document Data Storage

OCTOBER 10, 2018

In this blog, we share our best practices for making sure your media destruction practices comply with the GDPR requirements. Your DPO should manage all of your organisation’s data protection practices, including media destruction. Document Your Media Destruction Practices. Appoint a Data Protection Officer. Move Beyond Erasure.

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Compliance Privacy GDPR Archiving 40

Archive Document Data Storage

JUNE 17, 2019

Tapes, hard drives and solid-state media are stored in a purpose-built data vault equipped with the following technology: heat and fire-resistant panelling; temperature and humidity regulation systems; security monitoring and entry control systems. As soon as your backups finish, eject your tapes from your hard drive.

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Archiving Risk Security Access 40

Archive Document Data Storage

JUNE 28, 2018

After digitisation takes place, your document scanning partner transfers your digital files to a hard drive, server or enterprise content management (ECM) application so you can find them easily. A file shredding service helps you destroy old documents quickly and securely. Mistake 3: Storing Archival Files in House.

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Archiving ECM Records Management Paper 40

Archive Document Data Storage

SEPTEMBER 14, 2018

Data tapes and portable hard drives should always be kept on lockdown, in an alternate location, when not in use. Never sell used tapes or hard drives. When your media reaches the end of its lifecycle, use an IT and Media Destruction Service to destroy it. Tip 5: Store Offsite.

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Archiving GDPR Access Risk 49

Armstrong Archives

JULY 30, 2018

Secure destruction of sensitive personal, financial, and healthcare information is a must. If you thought you could go without secure document destruction at your office, here are three facts that will change your mind. Improper document and data destruction are a common precursor to stolen information.

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Security Data breaches Archiving Paper 45

Archive Document Data Storage

JANUARY 2, 2018

The clean and controlled environment inside a purpose-built media vault is designed for the secure, long-term storage of backup tapes, hard drives, and other portable media. Design a Secure Destruction Plan. A secure destruction service ensures your expired records and media are routinely destroyed.

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Security Passwords Archiving Records Management 45

Archive Document Data Storage

FEBRUARY 7, 2018

If you’re backing up to external/removable hard drives or data tapes, make sure they’re stored in a media vault. A secure destruction service routinely shreds expired files and destroys media. Your information is professionally collected and shredded on a weekly, fortnightly or monthly basis.

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Risk Security Phishing Archiving 40

eDiscovery Daily

MAY 22, 2019

Nonetheless, the agency’s Development Test Center (“DTC”) proceeded with a shredding of hard drives later that same month. The agency destroyed the DTC servers’ hard drives. So, what do you think?

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Government e-Discovery Paper Education 48

The Last Watchdog

JULY 18, 2022

Deleting information from a hard disk drive (HDD) is not enough. Hackers can recover data from physical drives, even when the information has been removed. DBAN is a free tool but is limited in its abilities, as it only works on hard drives and not solid-state drives (SSD). Destruction options.

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Data breaches Sales Paper Risk 211

IG Guru

MARCH 18, 2022

The post Convenient and Compliant Disposal for Media and Hard Drives via Vital Records Control appeared first on IG GURU. Check out the post here.

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Information governance Risk Government Information Security 83

Shoreline Records Management

FEBRUARY 27, 2023

Document storage is the process of boxing, transporting, and housing hard copies of paper documents in a regulated and secure facility. ” At the end of the retention period, the paper is securely shredded, and you receive a certificate of destruction. Now, let us look at Document Storage. What is document storage?

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Paper Records Management Access Compliance 26