AIIM

NOVEMBER 7, 2019

I returned to downtown Washington, DC, last week to teach the AIIM Foundations of Intelligent Information Management (FIIM) course. The class started with some icebreaker exercises, including asking the students to define, in their own words, “ What is information management? Records Management “It depends.”.

Records Management 80

Records Management Information governance Digital transformation Government 80

TAB OnRecord

NOVEMBER 18, 2019

"Lifting the lid" on your company’s records storage practices can be a real eye-opening exercise. In most cases, a closer look will reveal inefficiencies that are driving up your record storage costs. The post Stop spending so much on records storage! appeared first on TAB Records Management Blog | TAB OnRecord.

Records Management 68

Records Management IT 68

Hunton Privacy

SEPTEMBER 14, 2020

According to the ICO, the Accountability Framework will be of particular use to those responsible for implementing data privacy management programs, such as senior management, data protection officers and those responsible for records management and information security.

IT 114

IT Compliance Records Management GDPR 114

AIIM

FEBRUARY 25, 2021

These changes all add up and have had a profound impact on how we create, manage, store, and access information today. We believe this means the practice of managing information and records can no longer be seen as solely an exercise for compliance – it needs to go beyond compliance and a key component in your business strategy.

Compliance 132

Compliance Records Management Big data Cloud 132

AIIM

JUNE 19, 2019

This theme of "streamline and automate" came up over and over again over the course - and the need to make information management as transparent and automated as possible for end users so they can focus on the business of the business. One of the exercises I developed was called "The Taxonomy of Salad". The Taxonomy of Chocolate.

Metadata 86

Metadata Records Management Compliance Communications 86

The Texas Record

MARCH 31, 2021

Agencies or local governments that are tight on storage space might look forward to speedily carrying out disposition on records that have met their full retention periods, but there are cases when reaching a destruction eligibility date may not put the records manager in the clear to destroy or transfer those records.

Records Management 98

Records Management Government Risk Archiving 98

The Schedule

MARCH 27, 2020

But in recognition that good RIM practices may not be on the forefront of many people’s minds during this crisis, allow me to call attention to some things to consider (many of which were contributed through the SAA Records Management Section listserv).

Records Management 45

Records Management Paper Access Archiving 45

The Schedule

APRIL 30, 2020

We hosted a coffee chat to discuss the impacts of COVID-19 on the work of records managers. At the request of Commander Sisko, I will hereafter be recording a daily log of law enforcement affairs. Watching these old episodes has also given me pause to consider how records managers are depicted in popular life.

Records Management 40

Records Management IT Security 40

ARMA International

APRIL 8, 2020

We’re not obligating anybody to do anything; we’re granting an authority to an individual who can choose when to exercise it. If anyone is obligated here, it would be the keeper of the files, e.g., the records managers, who are obligated to produce them upon the employees’ requests (Yet, those keepers aren’t even mentioned in the statement!).

Records Management 105

Records Management Access IT Communications 105

AIIM

MAY 30, 2023

This is an exercise that demonstrates that the law is not unchangeable and that, on the contrary, it can also be subject to improvement or flexibility when the circumstances and needs of society and institutions so warrant.

Archiving 141

Archiving Search queries Digital preservation Big data 141

Data Protector

JANUARY 29, 2017

And also, what standard of evidence is necessary to be generated, just in case privacy regulators exercise their Article 30(4) right to request it. If I were a privacy regulator, I would focus on records management and, in particular, the greatly ignored area of records retention.

GDPR 136

GDPR Privacy Compliance Personal data 136

The Schedule

APRIL 10, 2020

Periodically on the Records Management Section listserv, a question arises about how to calculate the costs of records storage. Sometimes the person is doing budget planning or looking to contract services; others may be formulating an argument about the value of good records management.

Paper 66

Paper Records Management Archiving Access 66

AIIM

MARCH 16, 2021

Here is an outline of the steps included in this exercise to build your Metadata plan. Gather Your Requirements: Metadata requirements gathering can be done during the business and technical assessment phase of an Enterprise Content Management (ECM) deployment. Let's get started! Five Essential Steps: Build and Execute a Metadata Plan.

Metadata 163

Metadata ECM Customer Experience Analytics 163

AIIM

MAY 12, 2022

Setting up roadblocks to corral employees into outmoded methods of communicating and working can quickly become an exercise in futility. Employees facing such constraints are more likely to become frustrated and dissatisfied with the business.

Communications 115

Communications Information governance Compliance Government 115

ARMA International

APRIL 18, 2022

The purpose of this article is to remove the fear and intimidation of domestic and global data protection laws and show how these laws and requirements are consistent with the existing objectives of your records retention schedule and information governance policy. Definition and Purpose of a Records Retention Schedule.

Personal data 100

Personal data GDPR Privacy Records Management 100

Brandeis Records Manager

MARCH 18, 2017

Program Director for University Records Management, Brandeis University. And there is power in the record that can be promoted more aggressively. This may be an exercise in preaching to the RM/IG choir, but here goes…. Records and Records Management Needs Are Everywhere. George Despres, CRM.

Records Management 46

Records Management Fact denial IoT Libraries 46

Hunton Privacy

AUGUST 22, 2016

Thus, according to OMB, the updated Circular A-130 combines in one document “a wide range of policy updates for federal agencies” on issues relating to “cybersecurity, information governance, privacy, records management, open data, and acquisitions.” It also covers issues relating to IT planning and budgeting.

Privacy 45

Privacy Compliance Records Management Risk 45

AIIM

JANUARY 17, 2018

Article 30 of the GDPR requires data controllers and processors to maintain a record of processing activities. When data subjects are prevented from exercising a right or service such as when a bank refuses a loan based on an automated screening process against a credit reference database.

GDPR 83

GDPR Compliance Data collection Privacy 83

ARMA International

MAY 16, 2022

For example, a previous box management system utilized by our office did not support a consistent format for data entry and did not require key information. Our office experienced this; we were informed that our antiquated records management system would no longer be supported and were given one year to find a new product.

Records Management 79

Records Management IT Security Communications 79

Positively RIM

OCTOBER 6, 2011

Writing can be an exercise in futility without readers. Gordy The Riddle of Cloud Records Management or Nine Challenges to Governing Remote Information By Gordon E.J. Hoke, Certified Records Manager The discipline of Records Management is an answer to the riddle: “What is always changing but ever the same?”

Cloud 40

Cloud Records Management Metadata e-Discovery 40

Brandeis Records Manager

SEPTEMBER 10, 2015

Program Director for University Records Management, Brandeis University. The components, processes, and details of records management are, of course, the focus of exam prep. While traditional paper records management has been fairly straightforward, digital records present many challenges to the organization.”. “We

Records Management 49

Records Management B2B Compliance Mining 49

Brandeis Records Manager

JULY 13, 2017

Program Director for University Records Management, Brandeis University. Devil’s advocates have long been paired with RT exercises. George Despres, CRM. The content in this blog reflects the opinions of the author, and not of Brandeis University.). About Red Teaming. This can be performed through devil’s advocacy.

Information governance 49

Information governance Government e-Delivery e-Discovery 49

AIIM

JULY 24, 2018

This is particularly important and potentially consequential requirement for organizations to undertake given GDPR’s expansive jurisdiction to impose onerous fines and its exercise of corrective powers. Want more information?

GDPR 83

GDPR Compliance Privacy Data Privacy 83

AIIM

NOVEMBER 5, 2018

In particular, Google has recently published a Framework for Responsible Data Protection Regulation that espouses broader data subject rights, provides for enhanced transparency, accountability and provisions for privacy by design embedded in software that enables data subjects to exercise greater control over their privacy settings.

Privacy 80

Privacy Artificial Intelligence GDPR Analytics 80

The Texas Record

JANUARY 12, 2021

Now that you’re meeting via Zoom, you still do all those things, but you also have the option to easily make a recording of the meeting and send open or private messages to other attendees. Is there any administrative or legal need to record your meetings? Does your Zoom plan have enough storage capacity?

Government 52

Government Cloud Cleanup Records Management 52

Gimmal

JUNE 10, 2022

That really puts a lot of pressure on legal specifically — but also IT and cyber and records management, etc. — It’s accelerated the migration to cloud tool sets and repositories, because companies are trying to be responsive to their employee base and let them work as efficiently. CRAIG: It’s going to become a lot more active.

Information governance 52

Information governance Government Privacy Risk 52

Everteam

JANUARY 9, 2019

Keeping up with the constantly changing and growing legal and compliance regulations can seem like an exercise in frustration. Governance policies related to how you use and manage data cross departments and applications, and trying to manage them all in a spreadsheet simply doesn’t make sense.

Government 40

Government Compliance Metadata Communications 40

AIIM

JUNE 30, 2020

Most folks at your organization are not records managers - they just want to get stuff done.”. I practice this approach in life to help calm the overwhelming list of self-improvements I have in my head to eat better, exercise more, read more, learn new skills, and so on.

ECM 186

ECM Content services Paper Information architecture 186

AIIM

JANUARY 10, 2019

While a blockchain provides a trusted framework for the integrity and auditability of transactions it stands in stark contrast to the ambition of the GDPR Regulation, the foundation of which is to enable data subjects to exercise greater degree of control over the processing of personally identifiable information.

Blockchain 115

Blockchain GDPR Privacy Personal data 115

Brandeis Records Manager

SEPTEMBER 19, 2016

Program Director for University Records Management, Brandeis University. At the risk of sounding alarmist, I have concerns about the records management profession’s long-range future. Reading through Kelly’s book as a records manager or archivist is an exercise in marathon squirming.

Blockchain 62

Blockchain Records Management Unstructured data Artificial Intelligence 62