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Understanding and Documenting the Basis of Retention Periods

ARMA International

Highly regulated industries have even more of a recordkeeping burden, but those should be documented as well. A training presentation for example, or a product announcement. Then it is up to the records manager to query the owners to determine the expected need for retention and document that reasoning for future records managers.

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Key Takeaways from the NARA Digitizing Permanent Records Webinar

National Archives Records Express

Scanning and Imaging When scanning documents, agencies should use appropriate hardware and software to ensure high-quality images. Metadata and Documentation Accurate and comprehensive metadata is crucial for the successful management and retrieval of digitized records.

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FAQ: Is Metadata a Part of an Electronic Record or Not?

The Texas Record

Recently, we have received many questions about metadata. Most of the inquiries about metadata revolve around two questions – What is metadata and why is it important. The purpose of this article is to discuss whether metadata is part of an electronic record and if so why. So, what is metadata?

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Dreading Your Content Migration Project? 7 Ways Robotic Process Automation Can Help

AIIM

No matter the cause, the content migration itself is no small endeavor because of a couple of major challenges: Large Volumes of Data : Consider that the typical system or file share stores tens of thousands to even millions of documents or records. But who has the time to go through a million or more individual documents?

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Empower and Secure your Hybrid Workplace

AIIM

Documents (MS office documents, PDFs, images, CAD/CAE formats, etc.) themselves are “virtualized” so no matter where they reside or travel, or the collaboration application employed, workers are always presented the latest document version whether accessed from a mobile device, desktop, file server, or cloud storage.

Security 173
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How to accelerate the feeding of your SAE and GED?

Everteam

Web Master 16 March 2023 Electronic document management (EDM) is a major challenge for companies that are looking to store and manage digital documents efficiently. This problem is present in all companies: Employees rarely archive documents manually and do not sort documents in an existing document space.

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Tips for Maximizing Your Sharepoint Investment

AIIM

Files are uploaded but do not have any corresponding metadata to make them searchable. Documents are hard to locate, security is an afterthought and every group has its own way of “managing content". For example, someone misplaces a document and uploads another version of it. Tip #1: Planning is Everything.

Libraries 188